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Bay of Islands-Whangaroa Community Board Meeting Minutes |
19 September 2024 |
MINUTES OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Turner
Centre, Kerikeri
ON Thursday, 19
September 2024 AT 10:08am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Member Bruce Mills, Member Amy Slack, Member Jane Hindle, Member Tyler Bamber.
STAFF PRESENT: Kim Hammond (Community Board Co-ordinator), Maria Bullen (Democracy Advisor), Imrie Dunn (Democracy Advisor), Kathryn Trewin (Funding Advisor), Peggy Veen (Principal Advisor), Scott May (Manager – Strategic Relationships), Trinity Lane (Finance and Customer Services Administrator).
1 Karakia Timatanga / Opening Prayer
At 10:08am, Chairperson Belinda Ward commenced the meeting and Member Tyler Bamber opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2024/93 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Lane Ayr That the apology received from Member Roddy Hapati-Pihema and Cr Ann Court be accepted and leave of absence granted.
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3 Te wāhanga tūmatanui / Public Forum
· There were no public attendees.
4 Ngā Tono KŌrero / Deputations
· Asha Anderson, Zita Katkovcinova and Geoff Waterhouse representing Transition Towns Bay of Islands and Whangaroa, speaking in relation to issues and potential solutions regarding the way in which roadsides, parks and general landscape and vegetation management is carried out.
· George Fa’alogo representing Graeme Dingle Foundation in relation to item 8.5c, page 63 refers.
· Mereana Anderson (virtual) Paige Hikuwai representing Te Kura o Hato Hōhepa Te Kāmura in relation to item 8.5g, page 64 refers.
· Maura Bailie-Belle representing Hidden Pockets Production in relation to item 8.5d, page 63 refers.
· David Senior and Christine representing Northern Community Family Services in relation to item 8.5e, page 63 refers.
· Dauwie Morgan representing Piri Wiremu Mokeno Marae Games in relation to item 8.5f, page 64 refers.
· Teresa Lane and Marita Hewitt representing The Centre in relation to item 8.5h, page 64 refers.
· Katherine Raue representing Waitangi Māori Committee in relation item 8.5i, page 64 refers.
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1 Presentation – Dauwie Morgan - Piri Wiremu Mokeno Marae Games |
At 11:52am, the meeting adjourned and resumed at 12:02pm.
6 He Pānui Whakamōtini / Notice of Motion
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6.1 Notice of Motion - Delegation to Bay of Islands-Whangaroa Community Board for the Kerikeri Domain Agenda item 6.1 document number A4869784, pages 8 – 9 refers |
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Resolution 2024/94 Moved: Deputy Chairperson Lane Ayr Seconded: Member Tyler Bamber That the Bay of Islands-Whangaroa Community Board request a decision report be provided to the Community Board on the options for delegation of the Kerikeri Domain at the Bay of Islands-Whangaroa Community Board meeting in December 2024. |
7 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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7.1 Confirmation of Previous Minutes Agenda item 7.1 document number A4862038, pages 10 - 15 refers |
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Resolution 2024/95 Moved: Chairperson Belinda Ward Seconded: Member Bruce Mills That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 15 August 2024 are a true and correct record. |
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8.1 New Road Name - 3 Clark Road, and 5 & 7 Clark Road, Kerikeri Agenda item 8.1 document number A4848687, pages 16 - 19 refers |
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Resolution 2024/96 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands – Whangaroa Community Board name two new private roads Te Taiao Lane and Te Tira Lane, currently addressed at 3 Clark Road, and 5 & 7 Clark Road Kerikeri, 0230, respectively. |
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8.2 New Road Name - 1597 Matauri Bay Road, Kaeo 0478 Agenda item 8.2 document number A4861544, pages 21 - 24 refers |
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Resolution 2024/97 Moved: Member Bruce Mills Seconded: Member Amy Slack That Bay of Islands-Whangaroa Community Board name a private road, “Pateretere Place” that is currently addressed at 1597 Matauri Bay Road, Kaeo. |
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Resolution 2024/98 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Lane Ayr That the Bay of Island Whangaroa Community Board suspend Standing Order 20.2. |
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Resolution 2024/99 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Lane Ayr That the Bay of Island Whangaroa Community Board resume Standing Orders 20.2. |
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8.3 Review of Community Grant Policy 2018 Agenda item 8.3 document number A4866454, pages 25 - 47 refers |
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Resolution 2024/100 Moved: Member Jane Hindle Seconded: Member Amy Slack That the Bay of Islands-Whangaroa Community Board recommend that Council a) revoke the Community Grant Policy 2018 b) adopt the Community Board Funding Policy |
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Agenda item 8.4 document number A4866917, pages 48 - 62 refers |
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Resolution 2024/101 Moved: Member Jane Hindle Seconded: Member Bruce Mills That Bay of Islands-Whangaroa Community Board note the project reports received from: a) Brew of Islands 2024 b) Business Bay of Islands – Matariki 2024 c) Opua Hall |
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1 Graeme Dingle Foundation |
At 12:29pm, Member Amy Slack left the room and returned at 12:32pm
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Agenda item 8.5 document number A4867126, pages 63 - 68 refers |
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Resolution 2024/102 Moved: Chairperson Belinda Ward Seconded: Member Tyler Bamber That Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Bay of Islands Business Association towards 2024 Paihia Christmas Parade. |
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Agenda item 8.5 document number A4867126, pages 63 - 68 refers |
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Resolution 2024/103 Moved: Deputy Chairperson Lane Ayr Seconded: Chairperson Belinda Ward That Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Foster Hope Northland towards costs of running An Evening of Style with Stacey Beatson. |
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Agenda item 8.5 document number A4867126, pages 88 - 96 refers |
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Moved: Member Bruce Mills Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Graeme Dingle Foundation towards Ngā Ara Whetū at Bay of Islands College.
Moved: Member Jane Hindle Seconded: Member Tyler Bamber That Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Graeme Dingle Foundation towards Ngā Ara Whetū at Bay of Islands College.
The amendment became the substantive motion.
RESOLUTION 2024/104 Moved: Member Belinda Ward Seconded: Member Amy Slack That Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Fund account to the Graeme Dingle Foundation towards Ngā Ara Whetū at Bay of Islands College. |
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Agenda item 8.5 document number A4867126, pages 97 - 107 refers |
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Resolution 2024/104 Moved: Chairperson Belinda Ward Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board approve the sum of $5,680 (plus GST if applicable) be paid from the Boards Community Fund account to Hidden Pocket Production towards the costs of putting on the production of the musical Flock!. Abstained: Deputy Chairperson Lane Ayr |
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Agenda item 8.5 document number A4867126, pages 108 - 115 refers |
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Resolution 2024/105 Moved: Deputy Chairperson Lane Ayr Seconded: Member Tyler Bamber That Bay of Islands-Whangaroa Community Board LEAVE TO LIE the application to approve the sum of $3,938 (plus GST if applicable) be paid from the Boards Community Fund account to Northern Community Family Services towards financial mentoring and whanau support. |
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Agenda item 8.5 document number A4867126, pages 116 - 128 refers |
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Resolution 2024/106 Moved: Member Bruce Mills Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board approve the sum of $2,000 (plus GST if applicable) be paid from the Boards Community Fund account to Piri Wiremu Mokeno Games 2024 towards equipment hire. |
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Agenda item 8.5 document number A4867126, pages 129 - 134 refers |
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Resolution 2024/107 Moved: Member Bruce Mills Seconded: Deputy Chairperson Lane Ayr That Bay of Islands-Whangaroa Community Board approve the sum of $5,220 (plus GST if applicable) be paid from the Boards Community Fund account to Te Kāmura School towards equipment hire for the 2024 Whangaroa Arts Festival. |
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Agenda item 8.5 document number A4867126, pages 135 - 140 refers |
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Resolution 2024/108 Moved: Chairperson Belinda Ward Seconded: Member Amy Slack That Bay of Islands-Whangaroa Community Board approve the sum of $4,000 (plus GST if applicable) be paid from the Boards Community Fund account to The Centre, Kerikeri towards facilitation costs for This is Us Here Now community art project.
Note: The Community Board requested to receive a detailed project report back for this application. |
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Agenda item 8.5 document number A4867126, pages 141 - 146 refers |
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Moved: Member Amy Slack Seconded: Chairperson Belinda Ward That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Fund account to Waitangi Māori Committee the purchase of a basic laptop for administration and the establishment of community gardens in Rāwhiti. lost |
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8.6 Chairperson and Members Report Agenda item 8.6 document number A4858906, pages 147 - 167 refers |
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Resolution 2024/109 Moved: Chairperson Belinda Ward Seconded: Member Tyler Bamber That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, Deputy Chairperson Lane Ayr and Members Tyler Bamber, Jane Hindle and Bruce Mills. |
9 Ngā Pūrongo Taipitopito / Information Reports
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9.1 Bay of Islands-Whangaroa Community Board August Open Resolution Report Agenda item 9.1 document number A4862040, pages 165 - 166 refers |
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Resolution 2024/110 Moved: Chairperson Belinda Ward Seconded: Deputy Chairperson Lane Ayr That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board September Open Resolution Report. |
8 tE kAPINGA hUI / Meeting Close
At 1:29pm, Member Jane Hindle concluded the meeting with a karakia.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 24 October 2024.
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CHAIRPERSON