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Ordinary Te Koukou - Transport and Infrastructure Committee Meeting Minutes |
29 August 2024 |
MINUTES
OF Far North District Council
Ordinary Te Koukou -
Transport and Infrastructure Committee Meeting
HELD AT THE Council
Chamber, Kaikohe
ON Thursday, 29 August
2024 AT 10:00am
PRESENT: Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Hilda Halkyard-Harawira, Cr Babe Kapa (virtual), Cr Penetaui Kleskovic (virtual), Cr Mate Radich (virtual), Cr John Vujcich.
IN ATTENDANCE: Chicky Rudkin (Chairperson of Kaikohe-Hokianga Community Board), Adele Gardner (Chairperson of Te Hiku Community Board)(virtual), Belinda Ward (Chairperson of Bay of Islands-Whangaroa Community Board)(virtual).
STAFF PRESENT: Aisha Huriwai (Manager - Democracy Services), Maria Bullen (Democracy Advisor), Tanya Proctor (Head of Infrastructure Strategy), Imrie Dunn (Democracy Advisor), Charlie Billington (Group Manager – Corporate Services), Esther Powell (Group Manager – Planning and Policy), Ruben Garcia (Group Manager – Community and Engagement), Guy Holroyd (Chief Executive Officer), Emma Healy (Executive Officer), Rob Gilmore (Acting Transportation Services Manager).
1 Karakia Timatanga / Opening Prayer
At 10:06am Kahika/Mayor Moko Tepania commenced the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2024/38 Moved: Kahika Moko Tepania Seconded: Cr John Vujcich That the apology received from Crs Ann Court and Tāmati Rākena be accepted and leave of absence granted. |
At 10:07am, Kōwhai - Deputy Mayor Kelly Stratford rejoined the meeting.
3 ngā tono kōrero / Deputation
· Inge Friday in regard to dust suppression required in Ōtaua.
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1 Ōtaua Dust Suppression PowerPoint Presentation - Document Number A4861992 refers. |
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
Kahika/Mayor acknowledged:
· Poor quality of roading in North Hokianga.
· Lots of Community feedback in relation to speed limit changes.
At 10:22am, Cr Babe Kapa joined the meeting.
At 10:24am, Cr Hilda Halkyard-Harawira joined the meeting.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 4.1 document number A4844579, pages 10 - 15 refers. |
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Resolution 2024/39 Moved: Kahika Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 23 July 2024 are true and correct. |
6 Ngā Pūrongo / Reports
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6.1 Transport Portfolio Member Reports Agenda item 5.1 document number A4844594, page 16 refers. |
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Resolution 2024/40 Moved: Kahika Moko Tepania Seconded: Cr John Vujcich That Te Koukou – Transport and Infrastructure Committee note the verbal August 2024 report from Member Steve McNally as Transport Portfolio holder. |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Te Koukou Open Resolutions Update August 2024 Agenda item 6.1 document number A4851404, pages 17 - 19 refers. |
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Resolution 2024/41 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update August 2024. |
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7.2 Kaitaia Wastewater Overflows Reduction Agenda item 6.2 document number A4851875, pages 20 - 21 refers. |
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Resolution 2024/42 Moved: Cr John Vujcich Seconded: Cr Steve McNally That Te Koukou - Transport and Infrastructure Committee receive the Kaitaia Wastewater Overflows Reduction report. Note: Kahika Moko Tepania requested the following regular updates for future Te Koukou – Transport and Infrastructure Committee meetings: · Water and Wastewater abatement notices. · Working Infrastructure group updates. |
At 10:58am, Kōwhai - Deputy Mayor Kelly Stratford left the meeting and returned at 11:05am.
At 11:08am, Cr Penetaui Kleskovic joined the meeting virtually.
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7.3 FNDC Transportation Activty Update - July 2024 Agenda item 6.3 document number A4853900, pages 22 - 60 refers. |
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Resolution 2024/43 Moved: Kahika Moko Tepania Seconded: Cr Steve McNally That Te Koukou – Transport and Infrastructure Committee receive the report July Roading and Transportation Activity Reports. |
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2024/44 Moved: Kahika Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC
At the conclusion of the public excluded discussion, the Committee confirmed the following decision be restated in public meeting as follows:
Hihi Wastewater Treatment Plant Contract 7/23/500 Variation
That Te Koukou approve:
a) A variation to Contract 7/23/500 Hihi Temporary Tankage Upgrade to increase the contract value to a maximum of $REDACTED
b) And that Te Koukou Transport and Infrastructure Committee request the Chief Executive Officer (or his representative) engage an independent auditor to report back to Council on this contract based on the scope and terms of the engagement that will be defined by the Chair and Deputy Chair of Te Koukou Transport and Infrastructure and Te Miromiro Assurance Risk and Finance Committees.
9 Karakia Whakamutunga / Closing Prayer
Kahika/Mayor Moko Tepania closed the meeting with a karakia.
10 Meeting Close
The meeting closed at 11:55am.
The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee Meeting held on 24 September 2024.
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CHAIRPERSON