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13 August 2024 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Matthews Avenue, Kaitaia
ON Tuesday, 13 August
2024 AT 10:00am
PRESENT: Chairperson Adele Gardner, Councillor Felicity Foy, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke.
STAFF PRESENT: Kathryn Trewin (Funding Advisor)(online), Maria Bullen (Democracy Advisor), Marysa Maheno (Democracy Advisor), Peggy Veen (Principal Advisor), Scott May (Manager – Stakeholder Relationships), Beverly Mitchell (Community Board Co-ordinator), Fleur Beresford (Infrastructure Business Analyst)(online), Marlema Baker (Te Kuaka Committee Coordinator)(online), Dena-Maree Hemara (Kaiarahi Kaupapa Māori)(online).
1 Karakia Timatanga / Opening Prayer
At 10:00am Member Baucke commenced the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2024/31 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That the apology received from Deputy Chairperson John Stewart and Cr Hilda Halkyard-Harawira, be accepted and leave of absence granted. |
3 Te wāhanga tūmatanui / Public Forum
· Joe King spoke about Drainage Area inaction.
· Bryce Puckey spoke about Drainage Area inaction.
4 Ngā Tono KŌrero / Deputations
There were no deputations.
· Annie Tothill spoke to item 7.1a, funding application for Artisans Affair.
· Fiona King spoke about Drainage Boards and the Bylaws that are not being dealt with.
The meeting was adjourned from 10:33am to 10:36am.
At 10:33am, Member Darren Axe left the meeting and returned at 10:36am.
At 10:33am, Member Bill Subritzky left the meeting and returned at 10:36am.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4666787, pages 8 - 15 refers |
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Resolution 2024/32 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board confirm the minutes of the meeting held to 16 July 2024 be a true and correct record. |
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Agenda item 7.1 document number A4809963, pages 16 - 33 refers |
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Resolution 2024/33 Moved: Member Rachel Baucke Seconded: Member William (Bill) Subritzky a) That Te Hiku Community Board approve the sum of $1,800 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Annie Tothill for Artisans Affair 2024. |
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Agenda item 7.1 document number A4809963, pages 16 – 33 refers |
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Resolution 2024/34 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe a) That Te Hiku Community Board approve the sum of $7095.49 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia Business Association for Kaitāia Street Cleanup; and b) That Te Hiku Community Board approve the sum of $5,719.51 (plus GST if applicable), being the remainder for funds allocated by resolution 2022/51 on 21 June 2022, for use by the applicant towards the Kaitāia street cleaning project.
Note: Members requested that water blasting of alleyways be included as well. |
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7.2 Top Energy Easement Over Reserve Moerua Park Agenda item 7.2 document number A4801888, pages 34 - 61 refers |
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Resolution 2024/35 Moved: Member Darren Axe Seconded: Member Rachel Baucke That Te Hiku Community Board recommend to Council the granting of an easement in gross in favour of Top Energy Limited for a right to convey electricity and telecommunications pursuant to section 48(1)(a) and (d) of the Reserves Act 1977 on Part Lot 27 Deposited Plan 405 contained in Record of Title NA19A/1151 being part of Moerua Park, Kaitāia on the terms set out in the form of easement instrument (Attachment 1 Schedule 2). |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Te Hiku Community Board August 2024 Open Resolution Report Agenda item 8.1 document number A4667377, pages 62 - 69 refers |
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Resolution 2024/36 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board August 2024 Open Resolution Report. |
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Resolution 2024/37 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board request confirmation that the Land Drainage Bylaws will be renewed in October 2024. |
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Resolution 2024/38 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board request the Monitoring Team provide the Drainage Committees information on what action is being taken to monitor Land Drainage Bylaw breaches and how these will be enforced. |
Note: Local Farmers voiced their feelings of being annoyed and disillusioned that FNDC are taking rates but not taking action to their delegations.
Note: Members asked that the financials for Halls be discussed before the Draft for Hall Policies is done.
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8.2 Chairperson and Members Reports Agenda item 8.2 document number A4810950, pages 70 - 75 refers |
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Resolution 2024/39 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the August 2024 member reports from Chairperson Adele Gardner and Members Darren Axe, John Stewart and Bill Subritzky. Note: Members Sheryl Bainbridge and Rachel Baucke gave verbal reports |
At 11:28am, Councillor Felicity Foy left the meeting.
9 tE kAPINGA hUI / Meeting Close
Member Baucke closed the meeting with a karakia.
The meeting closed at 11:30am.
The minutes of this meeting will be confirmed at Te Hiku Community Board Meeting held on 17 September 2024.
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CHAIRPERSON