UNCONFIRMED

Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

23 July 2024

 

   MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 23 July 2024 AT 10:00am

 

PRESENT:               Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Hilda Halkyard-Harawira (virtual), Cr Penetaui Kleskovic (virtual), Cr Mate Radich (virtual), Cr John Vujcich.

IN ATTENDANCE: Chicky Rudkin (Chairperson of Kaikohe-Hokianga Community Board).

STAFF PRESENT: Tanya Proctor (Head of Infrastructure Strategy), (Aisha Huriwai (Manager – Democracy Services), Maria Bullen (Democracy Advisor), Jacine Warmington (Group Manager – Strategic Relationships), Fleur Beresford (Infrastructure Business Analyst), Charlie Billington (Group Manager – Corporate Services), Marysa Maheno (Democracy Advisor).

1          Karakia Timatanga / Opening Prayer

At 10:04am Kahika/Mayor Moko Tepania commenced the meeting with a karakia.

2            NGĀ WHAKAPĀHA ME NGĀ PĀNGA MEMA / APOLOGIES AND DECLARATIONS OF INTEREST

Apology

Resolution  2024/31

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apologies received from Crs Ann Court, Babe Kapa and Tāmati Rākena be accepted and leave of absence granted.

Carried

3          ngā tono kōrero / Deputation

John Proctor presented a plan to improve truck access around Waipapa.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS   

Acknowledged the passing of Laurie Byers.

5          Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4668094, pages 10 - 15 refers.

Resolution  2024/32

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 25 June 2024 are true and correct.

Carried

At 10:13am Cr Penetaui Kleskovic joined the meeting.

6          Ngā Pūrongo / Reports

6.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A4668181, page 16 refers.

Resolution  2024/33

Moved:       Cr John Vujcich

Seconded:  Cr Steve McNally

That Te Koukou – Transport and Infrastructure Committee note the verbal July 2024 report from Member Steve McNally as Transport Portfolio holder.

Carried

At 10:44am Cr Penetaui Kleskovic left the meeting and returned at 10:52am.

7          Ngā Pūrongo Taipitopito / Information Reports

7.1         Stormwater Strategy

Agenda item 6.1 document number A4780444, pages 17 - 65 refers.

Resolution  2024/34

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the report Stormwater Strategy.

Carried

 

7.2         FNDC Transportation Activty Update - May 2024

Agenda item 6.2 document number A4790241, pages 66 - 127 refers.

Resolution  2024/35

Moved:       Kahika Moko Tepania

Seconded:  Cr Steve McNally

That Te Koukou – Transport and Infrastructure Committee receive the report May Roading and Transportation Activity Reports.

Carried

At 10:58am Cr Penetaui Kleskovic left the meeting and returned at 11:05am.

At 11:14am Kōwhai - Deputy Mayor Kelly Stratford left the meeting and returned at 11:21am.

7.3         Te Koukou Open Resolutions Update July 2024

Agenda item 6.3 document number A4780942, pages 128 - 129 refers.

Resolution  2024/36

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That Te Koukou – Transport and Infrastructure Committee receive the report Te Koukou – Transport and Infrastructure Committee Open Resolution Update July 2024.

Carried

8          te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2024/37

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

7.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.2 - Matauri Bay Wastewater Treatment Plant

s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information

s7(2)(j) - the withholding of the information is necessary to prevent the disclosure or use of official information for improper gain or improper advantage

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

7.3 - Te Koukou Public Excluded Open Resolutions Update July 2024

s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority

s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

9          Karakia Whakamutunga / Closing Prayer

Kahika/Mayor Moko Tepania closed the meeting with a Karakia.

10        Meeting Close

The meeting closed at 11:45am.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting held on 20 August 2024.

 

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CHAIRPERSON