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16 July 2024 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 16 July
2024 AT 10:00am
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
IN ATTENDANCE: Cr Hilda Halkyard-Harawira
STAFF PRESENT: Kathryn Trewin (Funding Advisor), Peggy Veen (Principal Advisor), Maria Bullen (Democracy Advisor), Aisha Huriwai (Manager - Democracy Services), Marysa Maheno (Democracy Advisor), Beverly Mitchell (Community Board Co-ordinator)
1 Karakia Timatanga / Opening Prayer
Member Baucke commenced the meeting with a karakia at 10:00am.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
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Resolution 2024/16 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That the apology received from Cr Felicity Foy be accepted and leave of absence granted. |
Member Sheryl Bainbridge declared a conflict of interest in relation to item 7.2b, as secretary of Doubtless Bay Promotions Incorporation. and advised she would be available to answer questions but abstain from voting.
Deputy Chairperson John Stewart declared a conflict of interest in relation to item 7.2a, as the owner of a business that will be paid from the grant if approved. He advised he would participate in discussion but abstain from voting.
3 Te wāhanga tūmatanui / Public Forum
There was no public forum.
4 Ngā Tono KŌrero / Deputations
There were no deputations.
· April Atkinson representing Circability Trust, item 7.2A refers.
· Tracey Mold and Mark Thompson representing Houhora Big Game and Sports Fishing Club Inc, item 7.2D, page 75 refers.
· Andrea Panther representing Kaitaia Business Association, item 7.2e, page 81 refers.
At 10:12am Cr Hilda Halkyard-Harawira arrived to the meeting.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4666773, pages 8 - 19 refers. |
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Resolution 2024/17 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board confirm the minutes of the meeting held 18 June 2024 and the Extraordinary meeting held 24 June 2024, to be a true and correct record subject to following amendments to the a) Spelling of Dean Radojkovich’s name b) Resolution numbers to each item c) Outcome of item 7.1d funding application |
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7.1 New Ground Lease to Te Rarawa Rugby Club Incorporated over Rarawa Memorial Domain Recreation Reserve Agenda item 7.1 document number A4704455, pages 20 - 49 refers. |
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Resolution 2024/18 Moved: Member William (Bill) Subritzky Seconded: Member Rachel Baucke That Te Hiku Community Board recommends that Council: a) approve a new ground lease to Te Rarawa Rugby Club Incorporated over part of the Rarawa Memorial Domain Recreation Reserve being Section 151 Block IV Ahipara SD, approximately 40,468 square metres, held in New Zealand Gazette 1979, page 1202 and Recreation Reserve held in Record of Title 308444, being of Lot 4 DP 366836, approximately 6010 square metres. The terms of the proposed lease shall be: · Term: 30 Years (15+15); · Rental: As per FNDC Fees and Charges Schedule for a Community Lease; · $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule; b) with further conditions negotiated and agreed upon by the Group Manager Delivery and Operations, and Te Rarawa Rugby Club Incorporated |
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Agenda item 7.2 document number A4770847, pages 50 - 58 refers. |
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Resolution 2024/19 Moved: Member William (Bill) Subritzky Seconded: Member Rachel Baucke That Te Hiku Community Board approve the sum of $521.73 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Circability Trust to fund the venue hire for Kanohi Kitea 2024. Abstained: Member John Stewart carried |
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7.2b Funding Applications Agenda item 7.2 document number A4770847, pages 59 - 65 refers. |
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Resolution 2024/20 Moved: Member William (Bill) Subritzky Seconded: Member Darren Axe That Te Hiku Community Board approve the sum of $8,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Doubtless Bay Promotions for set-up and operations for the new information centre for one year. Abstained: Member Sheryl Bainbridge |
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7.2c Funding Applications Agenda item 7.2 document number A4770847, pages 66 - 74 refers. |
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Resolution 2024/21 Moved: Member Sheryl Bainbridge Seconded: Deputy Chairperson John Stewart That Te Hiku Community Board approve the sum of $975 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Friends of Rangikapiti Reserve for reserve weeding and pest control. |
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7.2d Funding Applications Agenda item 7.2 document number A4770847, pages 75 - 80 refers. |
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Resolution 2024/22 Moved: Chairperson Adele Gardner Seconded: Deputy Chairperson John Stewart That Te Hiku Community Board approve the sum of $6,514 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to Houhora Big Game and Sports Fishing Club Inc for construction of a concrete pedestrian ramp. |
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7.2e Funding Applications Agenda item 7.2 document number A4770847, pages 81 - 88 refers. |
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Resolution 2024/23 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board leave the application from the Kaitaia Business Association for funding towards Kaitaia Street Maintenance to lie on the table pending confirmation of excess funding from previous grants. |
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7.2f Funding Applications Agenda item 7.2 document number A4770847, pages 89 - 94 refers. |
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Resolution 2024/24 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board approve the sum of $1,730 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kaitaia Croquet Club for club centenary celebrations. |
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7.2g Funding Applications Agenda item 7.2 document number A4770847, pages 95 - 103 refers |
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Resolution 2024/25 Moved: Deputy Chairperson John Stewart Seconded: Member Rachel Baucke That Te Hiku Community Board approve the sum of $939.12 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Whakaora Tangata to fund the venue hire for Free Women 2024 Wananga. |
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Agenda item 7.3 document number A4770853, pages 104 - 109 refers. |
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Resolution 2024/26 Moved: Deputy Chairperson John Stewart Seconded: Member Darren Axe That Te Hiku Community Board note the project reports received from: a) Ahipara Aroha – Community sign repair b) Kaitaia Business Association – Te Hiku Revitalisation extras |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Te Hiku Community Board July 2024 Open Resolution Report Agenda item 8.1 document number A4667366, pages 110 - 116 refers. |
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Resolution 2024/27 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board July 2024 Open Resolution Report. |
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Resolution 2024/28 Moved: Member William (Bill) Subritzky Seconded: Member Sheryl Bainbridge That Te Hiku Community Board request a regular update report on the Kaitaia Airport. |
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8.2 Chairperson and Members Reports Agenda item 8.2 document number A4768937, pages 117 - 126 refers. |
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Resolution 2024/29 Moved: Member William (Bill) Subritzky Seconded: Member Rachel Baucke That Te Hiku Community Board note the July 2024 member reports from Chairperson Gardner and Members Axe, Baucke, Subritzky and Bainbridge be accepted. Note: Verbal reports given by Deputy Chairperson John Stewart and Cr Hilda Halkyard-Harawira. |
Note: Members voiced frustrations around lack of communication around the flooding issues with Marreine Place in Whatuwhiwhi.
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Resolution 2024/30 Moved: Member Sheryl Bainbridge Seconded: Chairperson Adele Gardner That Te Hiku Community Board request a report on; a) Operational budget and timelines for regular maintenance of channels, culverts, and floodgates in the Kaitaia area, i. Are those assets insured and is there public liability insurance if they fail and private property is damaged. b) Wastewater resource consents and discharge to land noting there is nothing in the LTP for Kaitaia. Note: Also a request for timeframes for when reports are expected to be received. |
8 tE kAPINGA hUI / Meeting Close
The meeting was closed at 11:34am with a karakia by Cr Hilda Halkyard-Harawira.
The minutes of this meeting will be confirmed at Te Hiku Community Board Meeting held on 13 August 2024.
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CHAIRPERSON