Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting Minutes

25 June 2024

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport and Infrastructure Committee  Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 25 June 2024 AT 10:00am

PRESENT:              Kahika Moko Tepania, Cr Steve McNally, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Ann Court, Cr Hilda Halkyard-Harawira, Cr Babe Kapa (virtual), Cr Penetaui Kleskovic (virtual), Cr Tāmati Rākena, Cr Mate Radich (virtual), Cr John Vujcich

STAFF PRESENT:Tanya Proctor (Head of Infrastructure Strategy),Charlie Billington (Group Manager – Corporate Services), Maria Bullen (Democracy Advisor), Aisha Huriwai (Democracy Service Manager), Jacine Warmington (Group Manager – Strategic Relationships), Roger Ackers (Group Manager Planning and Policy), Ruben Garcia (virtual) (Group Manager – Community and Engagement) , Emma Healy (virtual) (Chief of Staff), Marysa Maheno (virtual) (Democracy Advisor), Casey Gannon (Democracy Advisor), Rob Gilmour (Engineer to contract)

1            Karakia Timatanga / Opening Prayer

Kahika Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Nil

3            ngā tono kōrero / Deputation

Members from The North Hokianga Working Group spoke in regard to Item 6.2 North Hokianga Working Group Update.

4            NGĀ KŌRERO A TE Heamana / Chairperson ANNOUNCEMENTS

Acknowledgement that Ngā Kapa Haka Kura Tuarua o Aotearoa 2024 is happening today.

5            Ngā Pūrongo Taipitopito / Information Reports

5.1         north hokianga roading working group update

Agenda item 6.2 document number A4704440, pages 16 - 17 refers.

Resolution  2024/26

Moved:    Kahika Moko Tepania

Seconded:      Cr John Vujcich

That Te Koukou - Transport and Infrastructure Committee receive the North Hokianga Roading Working Group update.

Carried

6            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4668046, pages 8 - 9 refers

Resolution  2024/27

Moved:       Kahika Moko Tepania

Seconded:  Cr Tāmati Rākena

That Te Koukou – Transport and Infrastructure Committee confirm the minutes of the meeting held 21 May 2024 are true and correct.

Carried

At 10:16 am, Kōwhai - Deputy Mayor Kelly Stratford left the meeting.

7            Ngā Pūrongo / Reports

7.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A4668174, pages 10 - 13 refers.

Resolution  2024/28

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That Te Koukou – Transport and Infrastructure Committee note the verbal June 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

At 10:20 am, Cr Tāmati Rākena left the meeting.

At 10:21 am, Cr Tāmati Rākena returned to the meeting.

At 10:22 am, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.

8            Ngā Pūrongo Taipitopito / Information Reports (CONTINUEd)

8.1         Donald Road Catchment Wastewater Upgrades

Agenda item 6.1 document number A4704440, pages 14 - 17 refers.

Resolution  2024/29

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report Donald Road Catchment Wastewater Upgrades and associated attachments.

tCarried

At 10:40 am, Cr Tāmati Rākena returned to the meeting.

That Te Koukou Transport and Infrastructure Committee receive the North Hokianga Roading Working Group update.

8.2         FNDC Transportation Activity Update - April 2024 Operations Report

Agenda item 6.3 document number A4727989, pages 18 - 73 refers.

Resolution  2024/30

Moved:       Cr Ann Court

Seconded:  Kahika Moko Tepania

That Te Koukou - Transport and Infrastructure Committee receive the report FNDC Transportation Activity Update - April 2024 Operations Report.

Carried

At 10:58 am, Cr Tāmati Rākena left the meeting.

At 11:01 am, Cr Tāmati Rākena returned to the meeting.

8.3         Te Koukou Open Resolutions Update June 2024

Agenda item 6.4 document number A4727120, pages 74 - 80 refers.

Resolution  2024/31

Moved:       Kahika Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Te Koukou - Transport and Infrastructure Committee receive the report Te Koukou - Transport and Infrastructure Committee Open Resolution Register Update June 2024.

Carried

9            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2024/32

Moved:       Kahika Moko Tepania

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.2 - Opononi and Kohukohu Wastewater Treatment Plants Desludging and Wetland Reinstatement Procurement	s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
7.3 - Te Koukou Public Excluded Open Resolutions Update May 2024	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

10          Karakia Whakamutunga / Closing Prayer

Kahika Mayor Moko Tepania closed the meeting with a karakia.

11          Meeting Close

The meeting closed at 11.36am.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport and Infrastructure Committee Meeting held on 23 July 2024.

...................................................

CHAIRPERSON