Minutes of Kaikohe-Hokianga Community Board Meeting - Friday, 21 June 2024

Kaikohe-Hokianga Community Board Meeting Minutes

21 June 2024

MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Friday, 21 June 2024 AT 10:03am

PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia , Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh, Councillor John Vujcich

IN ATTENDANCE: Councillor Babe Kapa

STAFF PRESENT: Melissa Wood (Community Board Coordinator – Strategic Relationships), Peggy Van Veen (Principal Advisor – Strategic Relationships), Kathryn Trewin (Funding Advisor – Strategic Relationships), Imrie Dunn (Democracy Advisor).

1 Karakia Timatanga / Opening Prayer

At 10:03am Chair Rudkin opened the meeting with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apologies were noted from Member Mike Edmonds and lateness from Member Trinity Edwards.

Member Jessie McVeagh declared a conflict of interest with agenda item 7.1f Funding Applications

3 Te wāhanga tūmatanui / Public Forum

· Shaun Reilly addressed concerns regarding maintenance issues in Kaikohe township

· Linda Bracken gave a brief update from the Kaikohe Business Association.

4 Ngā Tono KŌrero / Deputations

Scarlet Mokaraka representing He Korowai o Kaikohekohe to present to the Board an approach to Community Led Development.

Attachments tabled at meeting

1 He Korowai o Kaikohekohe Presentation

5 ngā kaikōrero / Speakers

· Mandy Lynn representing Everybody is a Treasure item 7.1d page 33 refers

· George Fa’alogo representing Graeme Dingle Foundation Far North item 7.1e refers

· Maria Barnes representing Hokianga Community Educational Trust item 7.1f refers

· Debbie Raphael representing Kaikohe and Districts Sportsville item 7.1h refers

· Graeme Kettle representing Northland Edible Garden Trail item 7.1j refers

· Selena Bercic representing Te Kupenga Rauora Trust item 7.1l refers

At 11:05am Chair Rudkin declared a conflict of interest with agenda item 7.1l Funding Applications.

At 10:55am Member Trinity Edwards joined the meeting

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4536094, pages 8 - 13 refers.

Resolution 2024/50

Moved: Member Jessie McVeagh

Seconded: Cr John Vujcich

That the Kaikohe-Hokianga Community Board confirms the minutes of the meeting held 17 May 2024 as a true and correct record.

7 Ngā Pūrongo / Reports

7.1 a Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/51

Moved: Chairperson Chicky Rudkin

Seconded: Member Jessie McVeagh

That Kaikohe-Hokianga Community Board rescind resolution 2022/64 of 14 December 2022 to the Waimamaku Community Garden Group for irrigation set-up and consumables and direct the funds in the amount of $2,586 be returned to the Boards Community Grant Fund account for reallocation.

7.1 b Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/52

Moved: Deputy Chair Tanya Filia

Seconded: Member Jessie McVeagh

That Kaikohe-Hokianga Community Board part-rescind resolution 2023/85 of 22 November 2023 to Ngāpuhi Hokianga ki te Raki Inc for their 2023 Christmas event and direct the remaining funds that were not uplifted in the amount of $1,450 be returned to the Boards Community Grant Fund account for reallocation.

7.1 c Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/53

Moved: Chairperson Chicky Rudkin

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board leave the application from Akau Foundation for the costs towards community placemaking consultation to lie on the table until the FNDC Placemaking team has spoken with the Board.

7.1 Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/54

Moved: Deputy Chair Tanya Filia

Seconded: Chairperson Chicky Rudkin

That the Kaikohe-Hokianga Community Board move the following recommendations:

d) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Everybody is a Treasure for the costs towards youth art wananga and their body positive programme.

MOtion

e) That Kaikohe-Hokianga Community Board approve the sum of $xxxx (plus GST if applicable) be paid from the Boards Placemaking Fund account to Graeme Dingle Foundation Far North for the costs of towards the Ngā Ara Whetu mentoring programme at Northland College.

MOtion

f) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund account to Hokianga Community Educational Trust for the costs towards He Kete Kai, addressing food insecurity in the Hokianga.

MOtion

g) That Kaikohe-Hokianga Community Board approve the sum of $xxx(plus GST if applicable) be paid from the Boards Community Grant Fund Account to Hokianga Community Educational Trust for the costs towards Puanga Matariki programme in Rawene.

MOtion

h) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund account to Kaikohe and Districts Sportsville for the costs towards replacing the Mangakahia Road fence at Lindvart Park.

MOtion

i) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Kaikohe Yun Jung Do Development Trust for the costs towards venue hire for training classes.

MOtion

j) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Northland Edible Garden Trail for the costs towards signage and promotion for the 2024 trail event.

MOtion

k) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Kaikohe Pioneer Village for the costs towards provision of an outdoor showers, power and camping outlets and an outdoor movie venue.

MOtion

l) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Te Kupenga Rauora Trust for the costs towards Puanga Matariki Panguru.

MOtion

m) That Kaikohe-Hokianga Community Board approve the sum of $xxx (plus GST if applicable) be paid from the Boards Community Grant Fund Account and $xxx (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Rāwene Community Library Trust for the costs towards a whanau film evening in Rawene.

7.1 d Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/55

Moved: Chairperson Chicky Rudkin

Seconded: Deputy Chair Tanya Filia

That Kaikohe-Hokianga Community Board approve the sum of $0 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Everybody is a Treasure for the costs towards youth art wananga and their body positive programme.

7.1 e Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/56

Moved: Cr John Vujcich

Seconded: Member Jessie McVeagh

That Kaikohe-Hokianga Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Graeme Dingle Foundation Far North for the costs of towards the Ngā Ara Whetu mentoring programme at Northland College.

At 11:24 am, we went into the Public Excluded part of the meeting.

Resolution to exclude the Public

Resolution 2024/57

Moved: Chairperson Chicky Rudkin

Seconded: Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Resolution to Readmit the Public

Resolution 2024/58

Moved: Cr John Vujcich

Seconded: Member Harmonie Gundry

That Councillor Babe Kapa is permitted to join the Public Excluded part of the meeting.

At 11:35 am, we resumed in the public part of the meeting.

7.1 f Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/59

Moved: Chairperson Chicky Rudkin

Seconded: Deputy Chair Tanya Filia

That Kaikohe-Hokianga Community Board approve the sum of $26,566 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Hokianga Community Educational Trust for the costs towards He Kete Kai, addressing food insecurity in the Hokianga.

Abstained: Cr Jessie McVeagh

carried

Note: Member Jessie McVeagh declared a conflict of interest and did not participate in the debate or vote.

7.1 g Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/60

Moved: Cr John Vujcich

Seconded: Member Trinity Edwards

That Kaikohe-Hokianga Community Board approve the sum of $2,450 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Hokianga Community Educational Trust for the costs towards Puanga Matariki programme in Rawene.

7.1 h Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/61

Moved: Member Jessie McVeagh

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board approve the sum of $20,000.00 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Kaikohe and Districts Sportsville for the costs towards replacing the Mangakahia Road fence at Lindvart Park.

Note: in accordance with Standing Order 3.9.17 Revocation or alteration by resolution at same meeting, The Kaikohe-Hokianga Community Board received new information concerning the resolution and 75 per cent of the members present and voting agreed to the alter resolution 2024/62.

7.1 i Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/62

Moved: Cr John Vujcich

Seconded: Chairperson Chicky Rudkin

That Kaikohe-Hokianga Community Board approve the sum of $2,775 (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Kaikohe Yun Jung Do Development Trust for the costs towards venue hire for training classes.

7.1 j Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/63

Moved: Member Jessie McVeagh

Seconded: Chairperson Chicky Rudkin

That Kaikohe-Hokianga Community Board approve the sum of $3,703 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Northland Edible Garden Trail for the costs towards signage and promotion for the 2024 trail event.

7.1 k Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/64

Moved: Chairperson Chicky Rudkin

Seconded: Deputy Chair Tanya Filia

That Kaikohe-Hokianga Community Board LEAVE TO LIE funding application to approve the sum of $8,113 (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Kaikohe Pioneer Village for the costs towards provision of an outdoor showers, power and camping outlets and an outdoor movie venue.

Abstained: Cr John Vujcich

7.1 l Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/65

Moved: Deputy Chair Tanya Filia

Seconded: Member Harmonie Gundry

That Kaikohe-Hokianga Community Board approve the sum of $6,500 (plus GST if applicable) be paid from the Boards Placemaking Fund Account to Te Kupenga Rauora Trust for the costs towards Puanga Matariki Panguru.

Abstained: Cr Chicky Rudkin

Note: Chairperson Chicky Rudkin declared a Conflict of Interest and did not participate in the Debate or the vote.

7.1 m Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/66

Moved: Chairperson Chicky Rudkin

Seconded: Member Jessie McVeagh

That Kaikohe-Hokianga Community Board approve the sum of $1,181 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Rāwene Community Library Trust for the costs towards a whanau film evening in Rawene.

At 11:50 am meeting was adjourned.

At 11:51 am meeting was resumed.

7.1 Funding Applications

Agenda item 7.1 document number A4737698, pages 14 - 99 refers.

Resolution 2024/67

Moved: Cr John Vujcich

Seconded: Member Jessie McVeagh

That Kaikohe-Hokianga Community Board approve the sum of $20,214.00 (plus GST if applicable) be paid from the Boards Placemaking Fund account and $2,422.87 (plus GST if applicable) be paid from the Boards Community Grant Fund Account to Kaikohe and Districts Sportsville for the costs towards replacing the Mangakahia Road fence at Lindvart Park.

Note: in accordance with Standing Order 3.9.17 Revocation or alteration by resolution at same meeting, The Kaikohe-Hokianga Community Board received fresh facts or information concerning the resolution and 75 per cent of the members present and voting agreed to alter resolution 2024/62.

7.2 Project Funding Reports

Agenda item 7.2 document number A4737329, pages 101 - 108 refers

Resolution 2024/68

Moved: Chairperson Chicky Rudkin

Seconded: Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board note the project reports received from:

a) Manaki Tinana Trust (interim report)

b) Toi Tangata - Ngā Kai a te Māori

c) Okaihau College - Tai Tokerau Festival

7.3 Chairperson and Members Reports

Agenda item 7.3 document number A4536035, pages 109 - 116 refers

Resolution 2024/69

Moved: Cr John Vujcich

Seconded: Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board note the June 2024 member reports from Chair Chicky Rudkin and Deputy Chair Tanya Filia.

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2024

Agenda item 8.1 document number A4732356, pages 117 - 123 refers

Resolution 2024/70

Moved: Chairperson Chicky Rudkin

Seconded: Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2024

8.2 Kaikohe-Hokianga Community Board June Open Resolution Report

Agenda item 8.2 document number A4536148, pages 124 - 124 refers

Resolution 2024/71

Moved: Chairperson Chicky Rudkin

Seconded: Cr John Vujcich

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board June Open Resolution Report.

9 tE kAPINGA hUI / Meeting Close

The meeting closed at 11:58am.

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 19 July 2024.

...................................................

CHAIRPERSON