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26 June 2024 |
MINUTES
OF Far North District Council
Extraordinary Council
Meeting
HELD AT THE Kaikohe
Memorial Hall, Memorial Ave, Kaikohe
ON Wednesday, 26 June
2024 AT 10:00am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich
IN ATTENDANCE: Kaikohe-Hokianga Community Board Chair Chicky Rudkin, Bay of Islands-Whangaroa Community Board Belinda Ward
STAFF PRESENT: Roger Ackers (Group Manager Planning and Policy), Tanya Proctor (Head of Infrastructure Strategy), Jacine Warmington (Group Manager Strategic Relationships), , Kevin Johnson (Group Manager Delivery and Operations), Charlie Billington (Group Manager Corporate Services), Carla Ditchfield (Manager – Legal Services), Aisha Huriwai (Manager – Democracy Services) , Imrie Dunn (Democracy Advisor), Jonathan Slavich (Chief Financial Officer), Marysa Maheno (Democracy Advisor), Angie Thomas (Team Leader Accounting Services), Jo Boyd (Corporate Planner), Casey Gannon (Democracy Advisor), Virtual staff attendees: Emma Healy (Chief of Staff) , Harley Alexander (Multimedia Strategy and Communications Advisor), Jamie-Lee Pulham (Executive Assistant to Group Manager Strategic Relationships), Kim Hammond (Community Board Coordinator), Lisa Eastlake (Financial Planner), Ruben Garcia (Group Manager Community and Engagement), Zakeeda Khan (Senior Corporate Financial Planner).
1 Karakia Timatanga / Opening Prayer
Kahika/Mayor Moko Tepania commenced the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2024/94 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the apology received from Cr Steve McNally be accepted and leave of absence granted. |
3 ngā tono kōrero / Deputation
Nil
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
Acknowledgement that Ngā Kapa Haka Kura Tuarua o Aotearoa 2024 happening this week. Three Kapa Haka teams from Te Tai Tokerau performed yesterday: Te Kura Kaupapa Māori o Kaikohe, Te Kura Kaupapa Māori o Te Rāwhitiroa, and Te Wharekura o Te Rangi Āniwaniwa – a big mihi to the tamariki performing as they have brought a huge sense of pride to the Far North.
Maramataka today is Oike. A good time to give back to Papatuanuku.
Rate increase is 4.5% after a long process to reduce the increase from 16.5% projected in the consultation period. Thank you to the staff for working hard to get to that point.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Extraordinary Minutes Agenda item 5.1 document number A4757241, pages 6 - 18 refers. |
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Resolution 2024/95 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council confirm the minutes of the Extraordinary Council meeting held 6 June 2024 as a true and correct record. NOTE: Amend minutes to clarify an equal motion is lost. |
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6.1 Adoption of Fees and Charges for 2024/25 Agenda item 6.1 document number A4756754, pages 19 - 53 refers. |
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Resolution 2024/96 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr John Vujcich That Council: a) adopt the Schedule of Fees and Charges for 2024/25, and b) delegate the Chief Executive Officer authority to make any final minor edits to the fees and charges prior to publication. |
At 8:44am, Kahika - Mayor Moko Tepania left the meeting. At 8:45am, Kahika - Mayor Moko Tepania returned to the meeting.
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6.2 Adoption of the 2024-27 Long Term Plan Agenda item 6.2 document number A4749755, pages 54 - 308 refers. |
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Resolution 2024/97 Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council: a) adopt the Revenue and Financing Policy contained in the final 2024-27 Long Term Plan and the Treasury, Liability and Investment Policies; and, b) adopt the 2024–27 Long Term Plan as amended in accordance with the decisions made at the Deliberations meeting held on 06 June 2024 and the Council meeting held on 13 June 2024, and c) authorise the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the 2024-27 Long Term Plan and associated documents being published or uploaded onto the Far North District Council website. |
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6.3 Setting of Rates, Due Dates and Penalties for 2024-2025 Agenda item 6.3 document number A4736936, pages 309 - 318 refers. |
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Resolution 2024/98 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2024 and concluding 30th June 2025;
All rates are shown inclusive of GST
GENERAL RATE
General Rate Differentiated on the basis of land use set on all rateable land
Uniform Annual General Charge (UAGC): A UAGC of $450.00 per SUIP on every rateable Rating Unit
Definition of a SUIP: · Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement · Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use. The following are considered to be separately used parts of a rating unit: · individual flats or apartments · separately leased commercial areas which are leased on a rating unit basis · vacant rating units TARGETED RATES
ROADING RATES Uniform Roading Rate A Uniform Targeted Rate of $100 per SUIP on every rateable Rating Unit
Differential Roading Rate Differentiated on the basis of land use set on all rateable land
Ward Services Rate Differentiated on the basis of location set on all rateable land in the identified wards
STORMWATE RATES Stormwater Public Good Rate is set on every rating unit in the district
Fixed rate set on differential categories on all rateable land identified in the rating area maps for the listed urban communities;
DEVELOPMENT RATES
Paihia CBD Development Rate Differentiated on the basis of land use set on all rateable land identified in the rating area maps
Kaitāia BID Rate
BOI Recreation Centre Rate
SEWERAGE RATES Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is where a rating unit is capable of being connected to a public reticulated wastewater disposal system.
The additional pan rate is set on the basis of the third and every subsequent water closet or urinal within the SUIP. A rating unit used primarily as a residence for a single household must not be treated as having more than a single pan.
Ahipara Sewerage Capital Rate
East Coast* Sewerage Capital Rate
Hihi Sewerage Capital Rate
Kāeo Sewerage Capital Rate
Kaikohe Sewerage Capital Rate
Kaitāia and Awanui Sewerage Capital Rate
Kawakawa Sewerage Capital Rate
Kerikeri Sewerage Capital Rate
Kohukohu Sewerage Capital Rate
Ōpononi Sewerage Capital Rate
Paihia Sewerage Capital Rate
Rangiputa Sewerage Capital Rate
Rāwene Sewerage Capital Rate
Russell Sewerage Capital Rate
Whangaroa Sewerage Capital Rate
Whatuwhiwhi Sewerage Capital Rate
*East Coast includes Taipa, Cable Bay, Coopers Beach, Mangonui
Sewerage Public Good Rate is set on every rating unit in the district
District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme
WATER RATES Separate water rates are set for each water supply scheme differentiated on the basis of supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.
Kaikohe Water Capital Rate
Kaitāia Water Capital Rate
Kawakawa Water Capital Rate
Kerikeri Water Capital Rate
Ōkaihau Water Capital Rate
Ōmāpere/Ōpononi Water Capital Rate
Paihia Water Capital Rate
Rāwene Water Capital Rate
Water Public Good Rate is set on every rating unit in the district
District Wide Water Operating Rates The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter, or for a non-metered supply, per SUIP.
Metered Supply rate (all schemes)
Non-Metered Water Supply Rate (Includes 250 M3 Supply)
DRAINAGE RATES are set on all rateable land in the relevant drainage area
And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2024-2025 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;
And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:
A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2024-2025 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;
And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment on the dates in the table below.
And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:
A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;
And that, pursuant to Section 88 of the Act, Council sets Postponement Fees as provided for in the relevant Rates Postponement Policies;
FEES IN RESPECT OF POSTPONED RATES Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.
The Postponement fees are as follows: · Application Fee: $300 · Administration Fee: $50 per year · Financing Fee on all Postponements: Currently set at 4.83% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance. |
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7 Karakia Whakamutunga / Closing Prayer
Kahika Mayor Moko Tepania closed with a karakia.
8 Meeting Close
The meeting closed at 9:15am.
The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 11 July 2024.
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CHAIRPERSON