Ordinary Council Meeting Minutes- Unconfirmed

13 June 2024

 

   MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Thursday, 13 June 2024 AT 10:02am

 

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich

IN ATTENDANCE: Adele Gardner (Te Hiku Community Board Chair), Chicky Rudkin (Kaikohe-Hokianga Community Board Chair), Belinda Ward (Bay of Island Whangaroa Community Board)(virtual), Takoha Ropati (Kaiwhakawhitiwhiti Reo – Language Interpreter)

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Jacine Warmington (General Manager – Strategic Relationships), Roger Ackers (General Manager Planning and Policy), Tanya Proctor (Head of Infrastructure), Charlie Billington (General Manager – Corporate Services), Jonathan Slavich (Chief Financial Officer) Ruben Garcia (General Manager -  Community and Engagement), Calvin Thomas (General Manager – Northland Transport Alliance), Cushla Jordan (Aset Manager – Northland Transport Alliance), Elizabeth Stacey (Road Safety and Traffic Engineer – Northland Transport Alliance), Llani Harding ( Manager – Te Hono), Trent Blakeman ( Manager – Building Services) , Angie Thomas (Team Leader- Finance), Rebecca Rowsell (Senior Solicitor), Marysa Maheno (Democracy Advisor – Democracy Services), Casey Gannon (Manager Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services).

 

1            Karakia Timatanga / Opening Prayer

At 10:02am Kahika/Mayor Moko Tepania commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Kahika noted Crs Penetaui Kleskovic, Mate Radich who are attending virtually and lateness from Cr Babe Kapa.

3            ngā tono kōrero / Deputation

·           Rhonda Kite, representing Te Hiku Recreation Centre Trust (deputation heard in Public Excluded).

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS   

· Extended a welcome to Takoha Ropati who will be the interpreter for today’s meeting.

5            Resolution to Exclude the Public

Resolution  2024/75

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

 

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

 

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

And that the following are permitted to join the Public Excluded part of the meeting:

-       Rhonda Kite, representing Te Hiku Recreation Centre Trust be allowed to speak as a Deputation in Public Excluded

-       Takoha Ropati Kaiwhakawhitiwhiti Reo - Language Interpreter

Carried

At 10:20am we returned to the public meeting.

6            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A4725655, pages 6 - 16 refers.

Resolution  2024/76

Moved:       Cr Tāmati Rākena

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council confirm the minutes of the Council meeting held 9 May 2024 as a true and correct record.

Carried

 

7            Ngā Pūrongo Taipitopito / Information Reports

7.1         Community Board Minutes - May 2024

Agenda item 7.2 document number A4706037, pages 193 - 209 refers.

Resolution  2024/77

Moved:       Cr Tāmati Rākena

Seconded:  Cr John Vujcich

That Council note the following Community Board minutes:

·    14 May 2024 Te Hiku Community Board;

·    16 May 2024 Bay of Islands-Whangaroa Community Board; and

·    17 May 2024 Kaikohe-Hokianga Community Board.

Carried

 

8            Ngā Pūrongo / Reports

Suspension of Standing Orders

Resolution  2024/78

Moved:       Cr Felicity Foy

Seconded:  Kahika - Mayor Moko Tepania

That Council Standing Orders 20.2 be suspended.

Against:      Kōwhai Deputy Mayor Kelly Stratford

Carried

 

Resumption of Standing Orders

Resolution  2024/79

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council reinstate Standing Order 20.2.

Carried

 

8.1         Setting of Speed Limit - Temporary and Permanent - Russell Catchment

Agenda item 6.2 document number A4737027, pages 20 - 96 refers.

Resolution  2024/80

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Ann Court

That Council:

a)      note the requirements associated with setting of temporary speed limits and endorses the staff recommendation to not proceed with this process for Aucks Road/Russell Whakapara Road;

b)      approve that staff commence consultation with the public on setting permanent speed limits for the Russell Catchment area; and

c)      note that implementation of any permanent speed limits is dependent on final funding for the 2024-2027 Long-Term Plan.

Carried

 

8.2         Speed Limits Kohukohu

Agenda item 6.3 document number A4736842, pages 97 - 101 refers.

Resolution  2024/81

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That Council request CEO to commence consultation on an amendment to the North Hokianga Interim Speed Management Plan for Kohukohu Road.

Carried

At 10:45 am, Cr Babe Kapa joined the meeting.

8.3         Review of Dangerous Insanitary and Earthquake Prone Buildings Policy 2014

Agenda item 6.4 document number A4673026, pages 102 - 130 refers.

Resolution  2024/82

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Ann Court

That Council:

a)      agree, under section 132 of the Building Act 2004, that the Dangerous, Insanitary, and Earthquake-prone Buildings Policy has been reviewed;

b)      approve that the Dangerous, Insanitary and Earthquake-prone Buildings Policy be amended;

c)      approve the Dangerous and Insanitary Buildings Policy Statement of Proposal in Attachment 3 be released for public consultation to meet the requirements of section 132 of the Building Act 2004;

d)      approve a minimum one-month period for making submissions on the statement of proposal in Attachment 3;

e)      approve to hear any oral submissions and agrees to delegate to the Mayor, the power to arrange and change the date of the oral presentations of submissions;

f)       directs Council staff to make all necessary logistical arrangements for people to be heard in person in the council Chambers or online via Microsoft Teams; and

g)      authorise the Chief Executive to make minor changes to the statement of proposal for an amended Dangerous and Insanitary Buildings Policy to correct grammatical or spelling errors, or formatting.

Carried

 

8.4         Committee Recommendations and Resolutions - May 2024

Agenda item 6.5 document number A4730747, pages 131 - 140 refers..

Resolution  2024/83

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Ann Court

That Council receive the Committee Recommendations and Resolutions Report – May 2024.

Carried

9            Ngā Pūrongo Taipitopito / Information Reports

9.1         Mayor and Councillor's Reports

Agenda item 7.1 document number A4706022, pages 141 - 192 refers.

RESOLUTION  2024/84

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That Council

a)    note the reports submitted by Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Ann Court, Babe Kapa, Hilda Halkyard-Harawira, Tāmati Rākena and John Vujcich be received and,

b)    request a workshop and report to come, to consider councillor remuneration based on workload.

Against:           Crs Ann Court and Babe Kapa

carried

 

9.2         Far North District Council Submissions on the Fast Track Approvals Bill & Local Government (Electoral Legislation and Māori Wards and Māori Constituencies) Amendment Bill

Agenda item 7.3 document number A4737737, pages 210 - 235 refers.

Resolution  2024/85

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Tāmati Rākena

That the Council receive the report Far North District Council Submissions on the Fast Track Approvals Bill & Local Government (Electoral Legislation and Māori Wards and Māori Constituencies) Amendment Bill.

Abstain Cr Court

Carried

Note: Request for Council to consider delegation for submissions.

 

9.3         Council Open Resolutions Update June 2024

Agenda item 7.4 document number A4705990, pages 236 - 253 refers.

Resolution  2024/86

Moved:       Cr Ann Court

Seconded:  Cr Felicity Foy

That Council receive the report Council Open Resolution Update June 2024.

Carried

Note: A more detailed report to come to Council regarding Resolution 2022/94 - Turner Centre Stormwater Catchment

At 11:00am meeting was adjourned.

At 11:07am meeting was resumed.

9.4         CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Agenda item 6.1 document number A4738938, pages 17 - 19 refers.

Resolution  2024/87

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Ann Court

That Council:

a) uplift the Confirmation of Capital Programme Amendments for the 2024/27 LTP Report; and

b) approve the capital budget reforecasting of $6,775,722 across 3 years (2024-27) for capital projects, and

Carried

 

9.4c       CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Resolution  2024/88

Moved:       Cr Felicity Foy

Seconded:  Cr Hilda Halkyard-Harawira

That Council:     

      c1) approve $80k for Kaitaia Skate Park to be completed YR1.

Against:           Kōwhai Deputy Mayor Kelly Stratford, Crs Ann Court, Mate Radich and John Vujcich

Abstained:       Crs Steve McNally and Tāmati Rākena

carried

 

9.4c       CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Motion  

Moved:       Cr Hilda Halkyard-Harawira

Seconded:  Cr Penetaui Kleskovic

That Council:

c2) approve $500,000 for Taipa waterfront YR1.

c3) approve $400,000 for Taipa waterfront YR2.

In Favour:       Crs Felicity Foy, Hilda Halkyard-Harawira, Babe Kapa and Penetaui Kleskovic

Against:           Crs Moko Tepania, Kelly Stratford, Ann Court, Steve McNally, Mate Radich, Tāmati Rākena and John Vujcich

lost 4/7

 

9.4c CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Motion  

Moved:       Cr Hilda Halkyard-Harawira

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

c4) approve $220,000 for Mangamuka toilets YR1.

In Favour:       Crs Kelly Stratford, Felicity Foy, Hilda Halkyard-Harawira and Penetaui Kleskovic

Against:           Crs Moko Tepania, Ann Court, Babe Kapa, Mate Radich and John Vujcich

Abstained:       Crs Steve McNally and Tāmati Rākena

lost 4/5

Note: Workshop on Years 4-10 for the ghost LTP

At 12:32 pm, Kōwhai - Deputy Mayor Kelly Stratford left the meeting.

At 12:34 pm, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.

9.4c CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Resolution  2024/89

Moved:       Cr Felicity Foy

Seconded:  Cr Hilda Halkyard-Harawira

That Council:

c5) approve no depreciation is claimed for housing for the elderly, and

c6) Housing for the elderly (HFTE) funding for YR1 be reduced to $2,000,000 funding for YR2 and 3 for HFTE be removed and updated at the next annual plan.

 

Against:           Crs Ann Court, Penetaui Kleskovic, Mate Radich and John Vujcich

carried

 

9.4c      CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Resolution  2024/90

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Felicity Foy

That Council:

c7) approve Paihia Waterfront improvements be paid for by ward rate.

 

Against:           Crs Ann Court, Steve McNally and John Vujcich

Abstained:       Kahika Moko Tepania, Babe Kapa and Tāmati Rākena

carried

 

9.4c       CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Resolution  2024/91

Moved:       Cr Penetaui Kleskovic

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

c8) approve District Facilities for toilets & footpaths to be paid for by ward rate for Windsor landing and Rangitane

Against:           Cr Steve McNally

carried

 

9.4c       CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

Resolution  2024/92

Moved:       Cr Felicity Foy

Seconded:  Cr Hilda Halkyard-Harawira

That Council:

c9) approve $5.2 million for Kerikeri Bypass – scope include the details to show what this funding is for.

Carried

 

At 1:10 pm, Cr Tāmati Rākena left the meeting.

At 1:12 pm, Cr Tāmati Rākena returned to the meeting.

At 1:18pm meeting was adjourned.

At 1:24pm meeting was resumed.

 

9.4c       CONFIRMATION OF CAPITAL PROGRAMME AMENDMENTS FOR THE 2024-27 LTP

ORIGINAL MOTION

That Council:

c10) approve the line item designated to “Upgrade main to Heritage bypass” in water supply targeted rate be reclassified to Turner Centre  Stormwater YR 1- 1,000,000 YR 2 5,905,654 and YR 3 5,232,500.

 

ALTERNATE MOTION

Moved:       Cr Penetaui Kleskovic

Seconded:  Cr Tāmati Rākena

That Council:

c10) approve the line item designated to “Upgrade main to Heritage bypass” in water supply targeted rate be reclassified to Turner Centre Stormwater YR 1 1,000,000 YR 2 5,905,654 and YR3 5,232,500 allocation of YR3 be reclassified to Roading specifically for Pawarenga, Motuti, Whangape, Wainui, and Panguru Slips.

In Favour:       Crs Penetaui Kleskovic and Mate Radich

Against:           Crs Moko Tepania, Kelly Stratford, Ann Court, Felicity Foy, Hilda Halkyard-Harawira, Babe Kapa, Steve McNally, Tāmati Rākena and John Vujcich

lost 2/9

Resolution  2024/93 

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika - Mayor Moko Tepania

That Council:

c10) request CEO to provide a report to Te Koukou- Transport and Infrastructure Committee to update Elected Members on the stormwater project called “ Turner Centre sub-catchment and Upgrade to Heritage Bypass, Kerikeri Water” for decision on capital investment.

 

carried

 

10 Karakia Whakamutunga / Closing Prayer

At 2:26pm Kahika Moko Tepania closed the meeting with a karakia.

11          Meeting Close

The meeting closed at 2:26pm.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 11 July 2024.

 

...................................................

CHAIRPERSON