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6 June 2024 |
MINUTES
OF Far North District Council
Extraordinary Council
Meeting
HELD AT THE Kaikohe
Memorial Hall, Memorial Ave, Kaikohe
ON Thursday, 6 June
2024 AT 10.00am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich (virtual), Cr Tāmati Rākena, Cr John Vujcich
IN ATTENDANCE: Adele Gardner (Chairperson Te Hiku Community Board), Belinda Ward (Chairperson Bay of Island Whangaroa Community Board), Chicky Rudkin (Chairperson Kaikohe Hokianga Community Board), Kawiti Waetford (Kaiwhakawhiti Reo)
STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Emma Healy (Chief of Staff), Tanya Proctor (Head of Infrastructure Strategy), Charlie Billington (General Manager -Corporate Services), Kevin Johnson (General Manager – Delivery and Operations), Roger Ackers (General Manager – Planning and Policy), Zakeeda Khan (Senior Corporate Financial Planner – Accounting Services), Angie Thomas (Team Leader – Accounting Services), Nicola Smith (Acting General Manager – Communication and Engagement), Lisa Eastlake (Financial Planner – Accounting Services), Rebecca Rowsell (Senior Solicitor), Esther Powell (Manager – Climate Action and Resilience), Carla Ditchfield (Manager – Legal Services), Casey Gannon (Acting General Manager – Strategic Relationships) , Fleur Beresford (Democracy Advisor), Imrie Dunn (Democracy Advisor).
1 Karakia Timatanga / Opening Prayer
At 10:01am Kahika/Mayor Moko Tepania commenced the meeting with a karakia.
2 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· Today is Mutuwhenua in the maramataka which is the last moon in this phase.
3 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
· Kahika Moko Tepania acknowledged the virtual attendance from Cr Mate Radich, and noted lateness from Crs Kapa, Klescovic and Chair Chicky Rudkin.
4 Ngā Tono Kōrero / Deputation
Nil
At 10:03am meeting was adjourned.
At 10:23am Chair Chicky Rudkin joined the room.
At 10:34am Cr Penetaui Kleskovic joined the room.
At 10:36am Cr Babe Kapa joined the room.
At 10:39am meeting was resumed.
Cr Felicity Foy had not returned to the meeting after the adjournment.
At 10:40am Cr Felicity Foy returned to the meeting.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Extraordinary Minutes Agenda item 5.1 document number A4725620, pages 6 - 11 refers |
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Resolution 2024/50 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council confirm the minutes of the Extraordinary Council meeting held 23 May 2024 as a true and correct record. |
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6.1 Confirmation of Capital Programme Amendments for the 2024-27 LTP Agenda item 6.1 document number A4722132, pages 12 - 26 refers |
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Resolution 2024/51 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council leave to lie the capital budget reforecasting of $6,775,722 across 3 years (2024-27) for capital projects. |
At 11:50am meeting was adjourned
At 12:07pm meeting resumed
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/55 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford 2.1a) That Council note the submissions on 2.1 Capital works programme (generalisation), and approve no change to be made based on the submissions received to the Long Term Plan 2024-2027. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/56 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford 2.2a) That Council note the submissions on 2.2 Civil Defence, and approve no change to be made based on the submissions received to the Long Term Plan 2024-2027. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/57 Moved: Cr John Vujcich Seconded: Kahika - Mayor Moko Tepania 2.3a) That Council agree that no additional grants will be introduced to the Long Term Plan 2024-27 for 2.3 Community boards and community grants/funding will be retained.
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/58 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Penetaui Kleskovic 2.3b) That Council approve $57,000 Town Beautification to each ward for new capital works, a total of $171,000 each year. Against: Cr Mate Radich carried |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/59 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Hilda Halkyard-Harawira 2.3c) That Council instruct the Chief Executive Officer to ensure that existing budgets and resourcing is available to support Te-Oneroa-a-Tohe beach management plan.
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/60 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford 2.5a) That Council note the submissions on 2.5 Community outcomes, and approve no change to be made based on the submission to the Long Term Plan 2024-2027. |
At 12:49 pm, Cr Babe Kapa left the meeting
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/61 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich 2.6a) That Council note the submissions on 2.6 Cycle Trail (Pou Herenga Tai Twin Coast Cycle Trail), and approve no change to be made to the Long Term Plan 2024-2027 Abstained: Crs Ann Court, Hilda Halkyard-Harawira and Mate Radich NOTE: The Cycle Trail (Pou Herenga Tai Twin Coast Cycle Trail) line item to be made a standalone item in the budget being funded by separate source |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/62 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Ann Court 2.7a) That Council note the submissions on 2.7 Delivery and Operations activities and approve no change to be made to the Long Term Plan 2024-2027;and, 2.8a) note the submissions on 2.8 District Facilities activities, and approve no change to be made to the Long Term Plan 2024-2027;and, 2.9a) note the submissions on 2.9 Environment, and approve no change to be made to the Long Term Plan 2024-2027. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/63 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford 2.10a) That Council note the submissions on 2.10 Fees and Charges |
At 12:53 pm, Cr Babe Kapa returned to the meeting
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/64 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Penetaui Kleskovic 2.12a) That Council note the submissions on 2.12 Far North Holdings Limited (FNHL), and approve no change to be made to the Long Term Plan 2024-2027. 2.13a) note the submissions on 2.13 General comments, and; 2.13b) approve no change to be made to the Long Term Plan 2024-2027, and 2.13c) acknowledge all feedback from the submissions on 2.13 General comments. 2.14a) That Council note the submissions on 2.14 Governance, and approve no change to be made to the Long Term Plan 2024-2027. 2.15a) That Council note the submissions on 2.15 Long Term Plan consultation document, and approve no change to be made to the Long Term Plan 2024-2027. 2.16a) That Council note the submissions on 2.16 Operational, and approve no change to be made to the Long Term Plan 2024-2027. 2.17a) That Council note the submissions on 2.17 Planning and policy, and approve no change to be made to the Long Term Plan 2024-2027. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/65 Moved: Cr Ann Court Seconded: Kahika - Mayor Moko Tepania That Council: 2.18a) note the submissions on 2.18 Rangitane maritime facilities, and; 2.18b) approve no change to be made to the Long Term Plan 2024-2027. Against: Crs Kelly Stratford and Mate Radich Abstained: Crs Felicity Foy and Hilda Halkyard-Harawira carried Note: Cr Foy declared a Conflict of interest and did not participate in the debate. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/66 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford 2.19a) That Council note the submissions on 2.19 Rates, and approve no change to be made to the Long Term Plan 2024-2027 |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Moved: Kahika - Mayor Moko Tepania Seconded: Cr Steve McNally That Council; 2.20a) note the submissions on 2.20 Roading, and; 2.20b) approve the reinstatement of $2M to unsubsidised sealing for each year of the Long Term Plan 2024-27 AMENDMENT
Seconded: Cr Ann Court That Council; 2.20a) note the submissions on 2.20 Roading, and; 2.20b) approve the reinstatement of $2M to unsubsidised capital funding for each year of the Long Term Plan 2024-27. In Favour: Kahika Moko Tepania, Crs Ann Court, Felicity Foy, Hilda Halkyard-Harawira, Steve McNally, Mate Radich and Tāmati Rākena Against: Kōwhai Deputy Mayor Kelly Stratford, Crs Babe Kapa, Penetaui Kleskovic and John Vujcich
The amendment became the substantive motion Moved: Kahika - Mayor Moko Tepania Seconded: Cr Ann Court Resolution 2024/67 That Council; 2.20a) note the submissions on 2.20 Roading, and; 2.20b) approve the reinstatement of $2M to unsubsidised capital funding for each year of the Long Term Plan 2024-27. Carried |
At 1:08 pm, Kōwhai - Deputy Mayor Kelly Stratford left the meeting.
At 1:10 pm, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.
At 1:10 pm, Cr Tāmati Rākena left the meeting.
At 1:13 pm, Cr Tāmati Rākena returned to the meeting.
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/69 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Tāmati Rākena 2.21a) That Council note the submissions on 2.21 Solid waste/recycling, and approve no change to be made to the Long Term Plan 2024-2027 2.22a) That Council note the submissions on 2.22 Stakeholder relationships, and approve no change to be made to the Long Term Plan 2024-2027 2.23a) That Council note the submissions on 2.23 Stormwater/drainage/flood protection, and approve no change to be made to the Long Term Plan 2024-2027. 2.24a) That Council note the submissions on 2.24 Town maintenance, and approve no change to be made to the Long Term Plan 2024-2027 2.25a) That Council note the submissions on 2.25 Water supply, and approve no change to be made to the Long Term Plan 2024-2027. 2.26a) That Council note the submissions on 2.26 Wastewater, and approve no change to be made to the Long Term Plan 2024-2027. 2.27a) That Council note the submissions on 2.27 Non-council related comments, and approve no change to be made to the Long Term Plan 2024-2027 |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/70 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford NGĀ TŪTOHUNGA / RECOMMENDATION 3.1a) That Council approve the activity name change from Governance Administration to Corporate Services. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/71 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Steve McNally 3.1b) That Council approve a special consultative process for additional fees and charges for Resource Consents during the 2024 calendar year. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/72 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Steve McNally 3.1c) That Council delegates authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments to the final Long Term Plan 2024-27. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/73 Moved: Cr Penetaui Kleskovic Seconded: Cr Ann Court 3.1d) That Council approves provision being made in the Long Term Plan 2024-27 for the acquisition of 200 shares in the Otawere Reservoir. |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/74 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Steve McNally 3.1e) That Council approves savings of $8.5M identified through various budget streams for the 2024/25 year following public feedback during the consultation period; and, i. instruct CEO to identify opportunities for further reductions in 25/26 and 26/27 and, ii. require extensive workshops to be provided to elected members |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/75 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Kahika - Mayor Moko Tepania 3.1f) That Council approve an additional $700,000 in total to opt into Future of Severely Affected Land (FOSAL) programme. Against: Cr Ann Court |
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6.2 Long Term Plan 2024-27 Deliberations Agenda item 6.2 document number A4724521, pages 27 - 133 refers |
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Resolution 2024/76 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Hilda Halkyard-Harawira That Council 3.1g) request a special dividend of $5,000,000 from its Council Controlled Organisation Far North Holdings Limited to be received in the 2024/25 year; and Council delegate to the Chief Executive the authority to formalise the request. Abstained: Cr Ann Court |
At 3:05pm meeting was adjourned.
At 3:08pm meeting was resumed.
7 Karakia Whakamutunga / Closing Prayer
At 3:09pm Kahika Moko Tepania closed the meeting with a karakia.
8 Meeting Close
The meeting closed at 3:09pm.
The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 26 June 2024.
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