Minutes of Bay of Islands-Whangaroa Community Board Meeting - Thursday, 20 June 2024

Bay of Islands-Whangaroa Community Board Meeting Minutes - Unconfirmed

20 June 2024

MINUTES OF Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE TURNER CENTRE, KERIKERI
ON Thursday 20 June 2024 AT 10.00AM

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Councillor Babe Kapa.

IN ATTENDANCE:

STAFF PRESENT: Kim Hammond (Community Board Co-ordinator – Stakeholder Relationships), Casey Gannon (Manager - Democracy Services), Kathryn Trewin (Funding Advisor – Stakeholder Relationships), Maria Bullen (Democracy Advisor – Democracy Services), Peggy Veen (Principle Advisor – Strategic Relationships).

1 Karakia Timatanga / Opening Prayer

At 10:04am Chairperson Belinda Ward commenced the meeting and Cr Babe Kapa opened with a Karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution 2024/45

Moved: Member Belinda Ward

Seconded: Member Lane Ay

That the apology received from Member Tyler Bamber be accepted and leave of absence granted.

3 Te wāhanga tūmatanui / Public Forum

Nil

4 Ngā Tono KŌrero / Deputations

Nil

5 ngā kaikōrero / Speakers

· Steph Godsiff representing Conquer Caulerpa Trust in relation to funding application for Promotion and Education.

· Rod Brown representing Vision Kerikeri in relation to funding application for Wairoa Stream Track Repairs and Maintanence.

· Mandi Lynn representing Every Body is a Treasure in relation to funding application for Youth Arts Wananga and Body Positivity Project.

· Angela Barker representing Kerikeri Sports Complex in relation to funding application for Te Amo Pūtoro.

· Gail Richards representing Toi Ngāpuhi Limited in relation to funding application for Te Toi Mahara Arts Summit.

· Diana Halliday representing Opua Hall Society in relation to funding appliciation for Rehabilitation and Safety Improvements.

· Debbie Jepson representing Te Runanga o Whaingaroa in relation to funding application for Te Rā o Ngā Tamariki.

· Rose Gallagher representing Waldorf Education Trust in relation to funding application for Whakiro Carvings on Multi-Use Tee-Pee Structure.

· William Fuller representing Bay of Islands Walkways Trust in relation to funding appliation for Russell-Okiato Cycle Trail.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4728584, pages 9 - 15 refers

Resolution 2024/46

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 16 May 2024 are a true and correct record.

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A4732832, pages 16 - 27 refers

Resolution 2024/47

Moved: Member Amy Slack

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, and Members Lane Ayr, Jane Hindle and Bruce Mills.

7.2 Project Funding Reports

Agenda item 7.2 document number A4735131, pages 28 - 39 refers

Resolution 2024/48

Moved: Chairperson Belinda Ward

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board note the project reports received from:

a) Kitted NZ

b) Ngā Kai a te Māori

c) Russell Christmas Parade

d) Tai Tokerau Festival 2024

e) Wainui Marae Trustees

resolution to exclude the public

Resolution 2024/49

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the public be excluded for the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.3 – Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Confirmation of Information and Decisions to be released in Public

Resolution 2024/61

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows.

7.3a Funding Applications

Agenda item 7.3 document number A4735282, pages 40 - 45 refers

Resolution 2024/50

Moved: Chairperson Belinda Ward

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board rescind resolution 2023/82 of 6 July 2023 approving the sum of $3,582 (plus GST if applicable) from the Boards Community Fund account to Russell Birdman Trust towards the costs of the 2023 Russell Birdman and directs that the funds be returned to the Community Grant Fund for reallocation.

Abstained: Cr Ann Court

7.3b Funding Application

Agenda item 7.3 document number A4735282, pages 40 - 45 refers

Resolution 2024/51

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board approve the sum of $11,250 (plus GST if applicable) be paid from the Boards Community Fund account to the Conquer Caulerpa Trust towards education and promotion of exotic caulerpa.

Abstained: Cr Ann Court

7.3c funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/52

Moved: Member Bruce Mills

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board approve the sum of $3,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to the Click Happy towards running the Finding Venus body positivity programme and art workshops for rangitahi in the Bay of Islands-Whangaroa ward.

Abstained: Cr Ann Court and Member Jane Hindle

7.3d funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/53

Moved: Member Lane Ayr

Seconded: Chairperson Belinda Ward

That Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Toi Ngāpuhi Ltd towards the costs of Te Toi Mahara Arts Summit.

Abstained: Cr Ann Court

7.3e funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/54

Moved: Member Jane Hindle

Seconded: Member Roddy Hapati-Pihema

That Bay of Islands-Whangaroa Community Board approve the sum of up to $5,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Opua Hall Society towards rehabilitation and safety improvements outside the Opua Hall.

Abstained: Cr Ann Court

7.3f funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/55

Moved: Member Bruce Mills

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board approve the sum of $8,000 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Te Runanga o Whaingaroa towards Te Rā o Ngā Tamariki children’s day celebration of Matariki 2024.

Abstained: Cr Ann Court

7.3g funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/56

Moved: Member Bruce Mills

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board approve the sum of $2,539.52 (plus GST if applicable) be paid from the Boards Community Grant Fund account and to $1,460.48 (plus GST if applicable) be paid from the Boards Community Grant Fund account (a total of $4,000) to Bay of Islands Waldorf Trust towards the completion of the project including whakiro carvings on the multi-use teepee.

Abstained: Cr Ann Court

7.3h funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/57

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board approve the sum of $7,935 (plus GST if applicable) be paid from the Boards Community Grant Fund account to Vision Kerikeri towards tree and track maintenance on the Wairoa Stream track.

Abstained: Cr Ann Court

7.3i funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/58

Moved: Member Jane Hindle

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board approve the sum of up to $71,500 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Bay of Islands Walkways Trust towards the creation of additional sections of the Russell-Okiato Cycle Trail. It is noted that any signage on this part of the trail will remain the responsibility of the applicant and will not be maintained or repaired by Council.

Abstained: Cr Ann Court and Member Roddy Pihema

7.3j funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/59

Moved: Member Jane Hindle

Seconded: Member Roddy Hapati-Pihema

That Bay of Islands-Whangaroa Community Board approve the sum of $8,949.52 (plus GST if applicable) be paid from the Boards Community Grant Fund account and $19,075 (plus GST if applicable) be paid from the Boards Placemaking Fund account (a total of $28,024.52) to Kerikeri Sports Complex towards Te Amo Pūtoro.

Abstained: Cr Ann Court and Member Lane Ayr

7.3k funding application

Agenda item 7.3 document number A4735282, pages 40 - 112 refers

Resolution 2024/60

Moved: Chairperson Belinda Ward

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board approve the request from Business Paihia to use the funds granted in resolution 2024/29 in the sum of $22,500 (plus GST if applicable) be used towards the costs of venue hire and event promotion for the wider festival, due to funding restraints cancelling the sound/light show.

Abstained: Cr Ann Court

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Bay of Islands-Whangaroa Community Board June Open Resolution Report

Agenda item 8.1 document number A4728637, pages 113 - 114 refers

Resolution 2024/62

Moved: Member Bruce Mills

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board June Open Resolution Report.

8.2 Statement of Community Board Fund Account as at 30 April 2024

Agenda item 8.2 document number A4732298, pages 115 - 121 refers

Resolution 2024/63

Moved: Member Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board receive the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 April 2024”.

8 tE kAPINGA hUI / Meeting Close

At 3:07pm Cr Babe Kapa concluded the meeting with a Karakia.

The meeting closed at 3:08pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 18 July 2024.

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CHAIRPERSON