Minutes of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Minutes Unconfirmed

16 May 2024

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE TURNER CENTRE, KERIKERI
ON Thursday 16 May 2024 AT 10.00am

PRESENT: Member Belinda Ward, Member Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Tyler Bamber, Member Jane Hindle.

IN ATTENDANCE:

STAFF PRESENT: Kim Hammond (Community Board Co-ordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor – Stakeholder Relationships), Nicola Griffin (Senior Communications and Engagement Advisor), Michelle Rockell (Team Leader – Property Management), Imrie Dunn (Democracy Advisor – Democracy Services), Fleur Beresford (Democracy Advisor - Democracy Services).

1 Karakia Timatanga / Opening Prayer

At 10.09am Tyler Bamber commenced the meeting with a Karakia.

A minutes silence was observed for Tim Sticke Grant who tragically died in Kororāreka yesterday 15^th May 2024.

2 Apologies and conflict of interest

Resolution 2024/35

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

That Bay of Island-Whangaroa:

a) note the apologies received from Members Roddy Hapati-Pihema and Amy Slack be accepted and leave of absence granted; and

b) note the conflict of interest in relation to Item 7.2 – Funding Application for Brew of Islands by Member Tyler Bamber be noted.

Carried

3 Te wāhanga tūmatanui / Public Forum

Nil

4 Ngā Tono KŌrero / Deputations

Mrs Odelle Davies Manager of the Kawakawa RSA in relation to a request for an additional flagpole at the RSA.

5 ngā kaikōrero / Speakers

· Waireti Paora representing the Ngati Rahiri Māori Komiti in relation to funding application for Wananga Matariki 2024.

· Sarah Burren (virtually) representing Living Theatre Charitable Trust in relation to funding application for Bad Jelly the Witch.

· Gerry Paul representing the Turner Centre in relation to funding application for Brew of Islands 2024.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4646740, pages 8 - 28 refer.

Resolution 2024/36

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board confirm the Minutes of the meeting held on 18 April 2024 are a true and correct record.

Carried

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A4681087, pages 29 - 36 refer.

RESOLUTION 2024/37

Moved: Member Bruce Mills

Seconded: Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Jane Hindle.

CARRIED

7.2 a) Funding Applications

Agenda item 7.2 document number A4681534, pages 37 - 73 refer.

Resolution 2024/38

Moved: Member Bruce Mills

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board:

a) approve the sum of $3,000.00 (plus GST if applicable) be paid from the Boards Community Fund account to Living Theatre Charitable Trust towards the costs for Bad Jelly the Witch;

b) and that $1,500.00 of that sum be allocated towards costs of production and the remaining $1,500.00 be allocated towards tickets to ensure children who may not otherwise have access to these tickets be given the opportunity to attend.

Abstained: Councillor Ann Court

Carried

7.2 b) Funding Applications

Agenda item 7.2 document number A4681534, pages 37 - 73 refer.

Resolution 2024/39

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board approve the sum of $3,500.00 (plus GST if applicable) be paid from the Boards Community Fund account to Turner Centre towards the costs for Brew of Islands 2024.

Abstained: Councillor Ann Court and Member Tyler Bamber

Carried

7.2 c) Funding Applications

Agenda item 7.2 document number A4681534, pages 37 - 73 refer.

Recommendation

Moved: Member Belinda Ward

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board approve the sum of $2,266.00 (plus GST if applicable) be paid from the Boards Community Fund account to Ngati Rahiri Māori Komiti towards the costs of Wananga Matariki 2024.

Abstained: Cr Ann Court

lost

7.2 d) Funding Applications

Agenda item 7.2 document number A4681534, pages 37 - 73 refer.

Recommendation

Moved: Member Lane Ayr

Seconded: Member Tyler Bamber

That Bay of Islands-Whangaroa Community Board approve the sum of $2,000.00 (plus GST if applicable) be paid from the Boards Community Fund account to From Script to Screen towards film-making workshops.

Abstained: Cr Ann Court

lost

The meeting adjourned at 11.39am.

The meeting reconvened at 12.12pm.

7.3 Project Funding Reports

Agenda item 7.3 document number A4681387, pages 74 - 81 refer,

Resolution 2024/40

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board note the project reports received from:

1. Busy Bees

2. Kerikeri Vertjam 2024

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Bay of Islands - Whangaroa Community Hall Annual Information 2022-2023

Agenda item 8.1 document number A4662183, pages 82 - 148 refer.

Resolution 2024/41

Moved: Member Belinda Ward

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands - Whangaroa Community Hall Annual Information 2022-2023.

Carried

Member Jane Hindle left the meeting at 12.49pm.

8.2 Bay of Islands-Whangaroa Community Board May Open Resolution Report

Agenda item 8.2 document number A4687039, pages 149 - 150 refer.

Resolution 2024/42

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board May Open Resolution Report.

Absent from the room during voting: Member Jane Hindle

Carried

Member Jane Hindle returned to the meeting at 12.51pm.

8.3 Statement of Community Board Fund Account as at 31 March 2024

Agenda item 8.3 document number A4675097, pages 151 - 157 refer.

Resolution 2024/43

Moved: Member Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 March 2024”.

Carried

9 Te Wāhanga Tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2024/44

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - New lease request over 195 Puketona Road, Paihia - Job Complete Limited	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 12.56pm the meeting moved into Public Excluded.

At 1.26pm the meeting returned to Public.

10 tE kAPINGA hUI / Meeting Close

At 1.26pm Member Jane Hindle concluded the meeting with a Karakia.

The meeting closed at 1.27pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 20 June 2024.

...................................................

CHAIRPERSON