Minutes of Te Hiku Community Board Meeting

Te Hiku Community Board Meeting Minutes

16 April 2024

MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE conference room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 16 April 2024 AT 10:00am

PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke

STAFF PRESENT: Imrie Dunn (Democracy Advisor – Democracy Services), Fleur Beresford (Democracy Advisor – Democracy Services), Beverly Mitchell (Community Board Coordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor - Stakeholder Relationships), Peggy Veen (Principle Advisor – Stakeholder Relationships)

1 Karakia Timatanga / Opening Prayer

Member Axe commenced the meeting with a karakia at 10:00am.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Councillor Hilda Halkyard-Harawira declared a conflict of interest in relation to item 7.3, due to an interest in Te Wananga o Te Rangianiwaniwa.

3 Ngā Tono KŌrero / Deputations

· Peter Wiessing regarding an update on maintenance and upgrade to the Awanui River Flood Scheme.

· Hanna Rio da Silva regarding Covered Green Initiative at the Coopers Beach Bowling Club

· Josh Kirby, Kaitaia Business Association Chairperson

Documents Tabled During Deputation

Attachments tabled at meeting

1 Awanui Scheme Upgrade Awanui River Working Group 2023

2 Coopers Beach Bowling Club

4 ngā kaikōrero / Speakers

· Jo Lynch representing R Tucker Thompson (virtually)

· Nick Carroll representing Momentum Trust (virtually)

· Te Iri Rangi Tawhara and Wiremu Britton representing Te Wananga o Te Aniwaniwa (virtually)

At 11:16am meeting was adjourned

At 11:25am meeting was resumed

5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4646800, pages 8 - 14 refers.

Resolution 2024/28

Moved: Chairperson Adele Gardner

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board confirm the minutes of the meeting held 19 March 2024 to be a true and correct record.

Carried

6 Te wāhanga tūmatanui / Public Forum

· Fiona King representing Kaitaia Drainage Committee in regard to LTP Lite Drainage rates.

7 Ngā Pūrongo / Reports

7.1 Drainage Committee Recommendations and Resolutions - March 2024

Agenda item 7.1 document number A4647051, pages 15 - 37 refers.

Resolution 2024/29

Moved: Member Sheryl Bainbridge

Seconded: Deputy Chairperson John Stewart

That Te Hiku Community Board:

a) note the minutes from the Kaitaia Drainage Area Committee, Waiharara and Kaikino Drainage Area Committee and the Motutangi Drainage Area Committee 13 March 2024 meetings.

Kaitaia Drainage Area Committee, item 5.1 Kaitaia Drainage Area Programme 2024-2027

b) approve the reviewed Kaitaia Drainage Area 2024/25 work programme, with a contingency of $20,000 in the work programme for machine cleaning maintenance.

Waiharara and Kaikino Drainage Area Committee, item 5.1 Waiharara and Kaikino Drainage Areas 2022/23 Update

c) approve the reviewed Waiharara and Kaikino Drainage 2024/25 work programme, with a contingency of up to $25,000 in the work programme for machine cleaning maintenance; and

d) recommend to Council that the drainage rates remain the same in proposed LTP for 24/25 and future years to be reviewed in 12 months’ time.

Carried

7.2 Winter 2024 Rural Travel Funding Applications

Agenda item 7.2 document number A4643911, pages 38 - 42 refers.

Resolution 2024/30

Moved: Chairperson Adele Gardner

Seconded: Member Rachel Baucke

That Te Hiku Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Ahipara Boardriders $750.00

b) Coastal Homes Netball, Taipa $900.00

c) Kaitaia Basketball Club Declined

d) Kaitaia Pirates Sports Club $2,000.00

e) Kaitaia Rugby Club $2,000.00

f) Kaitaia United Womens Football $450.00

g) Oturu School, Kaitaia Declined

h) Phoenix Netball $575.00

i) Taipa School $1,100.00

j) Te Hapua Sports and Recreation Club $2,000.00

k) Te Rarawa JMB Rugby Club $2,000.00

$11,775.00

Carried

At 11:56am Cr Hilda Halkyard-Harawira joined the meeting.

7.3 Funding Applications

Agenda item 7.3 document number A4644058, pages 43 - 72 refers.

Resolution 2024/31

Moved: Deputy Chairperson John Stewart

Seconded: Member William (Bill) Subritzky

That Te Hiku Community Board approve the sum of $2,270.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Momentum Charitable Trust for running life and financial skills programmes at Kaitaia Probation Centre.

Carried

7.3 Funding Applications

Agenda item 7.3 document number A4644058, pages 43 - 72 refers.

Resolution 2024/32

Moved: Member William (Bill) Subritzky

Seconded: Member Darren Axe

That Te Hiku Community Board approve the sum of $4,000.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to R Tucker Thompson Youth Sail Trust for rangatahi from Te Hiku to attend a youth development voyage.

Carried

7.3 Funding Applications

Agenda item 7.3 document number A4644058, pages 43 - 72 refers.

Resolution 2024/33

Moved: Deputy Chairperson John Stewart

Seconded: Member Darren Axe

That Te Hiku Community Board approve the sum of $14,375.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Wananga o Te Rangianiwaniwa for repainting the inside of the swimming pool.

Carried

At 12:05pm Cr Hilda Halkyard-Harawira joined the meeting.

7.4 Project Funding Reports

Agenda item 7.4 document number A4643852, pages 73 – 76 refers.

Resolution 2024/34

Moved: Chairperson Adele Gardner

Seconded: Member Rachel Baucke

That Te Hiku Community Board note the project report received from Kaitaia Knights Chess Club.

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Te Hiku Community Board April 2024 Open Resolution Report

Agenda item 8.1 document number A4646810, pages 77 - 82 refers.