Waiharara and Kaikino Drainage Area Committee Meeting Minutes

13 March 2024

MINUTES OF Far North District Council
Waiharara and Kaikino Drainage Area Committee Meeting
HELD AT THE Boardroom - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Wednesday, 13 March 2024 AT 1.00pm

PRESENT:              Chairperson Fiona King, Member Joe Milich, Member Dean Radojkovich, Member Aaron Bainbridge, Member Adrienne Bartlett, Member Darren Axe

IN ATTENDANCE: Adele Gardner (Chairperson of Te Hiku Community Board)

STAFF PRESENT: Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services), Beverly Mitchell (Community Board Co-ordinator – Stakeholder Relationships), Tanya Proctor (Head of Infrastructure Strategy) (virtual)

1            Meeting opening

The meeting commenced at 1:02pm.

Suspension of Standing Orders

Resolution  2024/1

Moved:       Chairperson Fiona King

Seconded:  Member Adrienne Bartlett

That Waiharara and Kaikino Drainage Areas Committee Standing Orders be suspended to allow for questions and concerns to be raised by members with staff due to the 11 months between meetings.

Carried

Resumption of Standing Orders

Resolution  2024/2

Moved:       Chairperson Fiona King

Seconded:  Member Darren Axe

That Waiharara and Kaikino Drainage Areas Committee resume Standing Orders.

Carried

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Nil.

3            Ngā kaikōrero / Speakers

Nil.

4            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4603561, pages 6 - 10 refers.

motion

Moved:       Chairperson Fiona King

Seconded:  Member Adrienne Bartlett

That the Waiharara and Kaikino Drainage Area Committee confirm the minutes of the meeting of the Waiharara, and Kaikino Drainage Area Committee held 17 April 2023 are a true and correct record.

AMENDMENT

Moved:       Chairperson Fiona King

Seconded:  Member Dean Radojkovich

That the Waiharara and Kaikino Drainage Area Committee confirm the minutes of the meeting of the Waiharara, and Kaikino Drainage Area Committee held 17 April 2023 are a true and correct record, with the following amendments:

· resolution 2023/1 from ‘Kaitaia Drainage Area Committee’ to ‘Waiharara and Kaikino Drainage Area Committee’ and;

· resolution 2023/2 the final a) becomes a d) and;

· resolution 2023/2 state ‘request the proposed rate change for Waiharara of $35,252 and Kaikino $34,413 for the 2023/24 year including drone hireage and machine cleaning, be reported back to the Drainage Committee’.

Carried

Resolution 2024/3

Moved:       Member Darren Axe

Seconded:  Member Dean Radojkovich

That the Waiharara and Kaikino Drainage Area Committee confirm the minutes of the meeting of the Waiharara, and Kaikino Drainage Area Committee held 17 April 2023 are a true and correct record, with the following amendments:

· resolution 2023/1 from ‘Kaitaia Drainage Area Committee’ to ‘Waiharara and Kaikino Drainage Area Committee’ and;

· resolution 2023/2 the final a) becomes a d) and;

· resolution 2023/2 state ‘request the proposed rate change for Waiharara of $35,252 and Kaikino $34,413 for the 2023/24 year including drone hireage and machine cleaning, be reported back to the Drainage Committee’.

Carried

5            Ngā Pūrongo / Reports

substantive motion

motion

Moved:       Chairperson Fiona King

Seconded:  Member Dean Radojkovich

That the Waiharara and Kaikino Drainage Area Committee receive the report Waiharara and Kaikino Drainage Areas 2022/23 Update.

AMENDMENT

Moved:       Member Darren Axe

Seconded:  Member Dean Radojkovich

That the Waiharara and Kaikino Drainage Area Committee

a) receive the report Waiharara and Kaikino Drainage Areas 2022/23 Update.

b) recommend Te Hiku Community Board approve the reviewed Waiharara and Kaikino Drainage 2024/25 work programme, with a contingency of up to $25,000 in the work programme for machine cleaning maintenance.

c) request a complete up to date financial report including budget, forecasted, actual for FY 2024/25.

Carried

Resolution 2024/4

Moved:       Member Dean Radojkovich

Seconded:  Member Darren Axe

That the Waiharara and Kaikino Drainage Area Committee

a) receive the report Waiharara and Kaikino Drainage Areas 2022/23 Update.

b) recommend Te Hiku Community Board approve the reviewed Waiharara and Kaikino Drainage 2024/25 work programme, with a contingency of up to $25,000 in the work programme for machine cleaning maintenance.

c) request a complete up to date financial report including budget, forecasted, actual for FY 2024/25.

Carried

Attachments tabled at meeting

1     Waiharara and Kaikino Programme of Works

Member Adrienne Bartlett left the meeting at 1:55pm.

Member Adrienne Bartlett returned to the meeting at 1.58pm.

5.2         Waiharara and Kaikino Drainage Committee Open Resolutions Update March 2024

Agenda item 5.2 document number A4603493, pages 13 - 14 refers.

Resolution  2024/5

Moved:       Member Adrienne Bartlett

Seconded:  Member Dean Radojkovich

That Waiharara and Kaikino Drainage Committee receive the report March 2024 Open Resolution Report.

Carried

Note: request that resolution 2022/7 from 8 August 2023 meeting be included in the open resolution report.

6            tE kAPINGA hUI / Meeting Close

The meeting closed at 2.15pm

The minutes of this meeting were confirmed at the Waiharara and Kaikino Drainage Area Committee Meeting held on 26 September 2024.

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CHAIRPERSON