Kaitaia Drainage Area Committee Meeting Minutes

13 March 2024

 

   MINUTES OF Far North District Council
Kaitaia Drainage Area Committee Meeting
HELD AT THE
Boardroom - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON
Wednesday, 13 March 2024 AT 10:00am

 

PRESENT:               Chairperson Fiona King, Member Adele Gardner, Member Mike Masters, Member Joe King

IN ATTENDANCE: Cr Felicity Foy (joining virtually with speaking rights only)

STAFF PRESENT: Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services), Beverly Mitchell (Community Board Co-ordinator – Stakeholder Relationships), Tanya Proctor (Head of Infrastructure Strategy) (virtual), Casey Gannon (Manager – Democracy Services)

1          Meeting opening

The meeting commenced at 10:00am.

2          Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

An apology from Member Greg Yuretich and Dennis Chapman is noted.

3          Ngā kaikōrero / Speakers

Nil.

4          Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4603341, pages 6 - 10 refers

motion

Moved:       Chairperson Fiona King

Seconded:  Member Joe King

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 17 April 2023 are a true and correct record.

 

AMENDMENT

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 17 April 2023 are a true and correct record, with an amendment to resolution 2023/2, c) to state “request the proposed rate change of $133k for the 2023/24 year including drone hireage and machine cleaning, be reported back to the Drainage Committee”.

Carried

Resolution 2024/1

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 17 April 2023 are a true and correct record, with an amendment to resolution 2023/2, c) to state “request the proposed rate change of $133k for the 2023/24 year including drone hireage and machine cleaning, be reported back to the Drainage Committee”.

Carried

5          Ngā Pūrongo / Reports

5.1         Kaitaia Drainage Area Programme 2024-2027

Agenda item 5.1 document number A4611103, pages 11 - 12 refers.

MOTION

Moved:       Chairperson Fiona King

Seconded:  Member Mike Masters

That the Kaitaia Drainage Area Committee receive the report Kaitaia Drainage Area Programme 2024-2027.

 

AMENDMENT

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee

a)     receive the report Kaitaia Drainage Area Programme 2024-2027.

b)     Recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2024/25 work programme, with a contingency of $20,000 in the work programme for machine cleaning maintenance.

Carried

Resolution 2024/2

Moved:       Chairperson Fiona King

Seconded:  Member Mike Masters

That the Kaitaia Drainage Area Committee

a)     receive the report Kaitaia Drainage Area Programme 2024-2027.

b)     recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2024/25 work programme, with a contingency of $20,000 in the work programme for machine cleaning maintenance.

Carried

Attachments tabled at meeting.

1     Kaitaia Programme of Works

 

 

5.2         Kaitaia Drainage Committee Open Resolutions Update March 2024

Agenda item 5.2 document number A4603405, pages 13 - 14 refers

Resolution 2024/3

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That Kaitaia Drainage Committee receive the report March 2024 Open Resolution Report.

Carried

Note: In the next agenda the Committee request the following reports/documentation be provided in the agenda:

-        Financial analysis

-        Management plans

-        Continue to follow up on resolution 2023/1 ‘copy of an email sent to David Van Bysterveldt’ regarding continued works within the scheme has increased the height of stop banks and removed culverts.

5          tE kAPINGA hUI / Meeting Close

The meeting closed at 11.46am.

The minutes of this meeting were confirmed at the Kaitaia Drainage Area Committee Meeting held on 26 September 2024.

 

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CHAIRPERSON