Extraordinary Council Meeting Minutes

26 March 2024

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT COUNCIL CHAMBERS, FAR NORTH DISTRICT COUNCIL,
 Memorial Ave, Kaikohe
ON Tuesday, 26 March 2024 AT 3.00pm

PRESENT:                Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Babe Kapa (virtually), Cr Steve McNally, Cr Tāmati Rākena, Cr John Vujcich. Cr Felicity Foy (virtually), Hilda Halkyard-Harawira (virtually), and Mate Radich (virtually).

IN ATTENDANCE:    Chicky Rudkin (Chairperson of Kaikohe-Hokianga Community Board), Belinda Ward (Chairperson of Bay of Islands-Whangaroa Community Board) (virtually), Adele Gardner (Chairperson of Te Hiku Community Board) (virtually), Ewen Skinner (Morrison Low) (virtually), Karen Lam (Morrison Low) (virtually).

STAFF PRESENT:   Guy Holroyd (CEO) (virtually), Emma Healy (Chief of Staff), Jacine Warmington (Group Manager - Strategic Relationships), Raelene Rankin (Procurement Specialist), Michelle Sharp (Team Leader – Business Compliance), Kevin Johnson (Group Manager – Delivery Operations), Harley Alexander (Multimedia Strategy & Communications Advisor – Communications and Engagement), Casey Gannon (Manager – Democracy Services), Ellie Greenwood (Democracy Advisor – Democracy Services), Fleur Beresford (Democracy Advisor – Democracy Services).

1            Karakia Timatanga / Opening Prayer

At 3.02pm Kahika - Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2024/28

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Councillor Steve McNally

That the apology received from Councillor Penetaui Kleskovic be accepted and leave of absence granted and an apology from Councillor Hilda Halkyard-Harawira and for lateness be accepted.

Carried

3            ngā tono kōrero / Deputation

Nil

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

Nil

5            Ngā Pūrongo / Reports

5.1         Far North Holdings Limited Board Appointments

Agenda item 5.1 document number A4633081, pages 6 - 8 refers.

Resolution  2024/29

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council endorse the extension of tenure for Murray McCully and Sarah Petersen on a short-term basis up to a maximum term of six months to 30 September 2024 to allow for a governance review of FNHL to be conducted.

Carried

Resolution  2024/30

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Solid Waste Services Contract Award	s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 – Te Huia Executive Review Committee – General Employment Matters	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 3.09pm the meeting moved into Public Excluded.                

At 4.08pm the meeting returned from Public Excluded.

6            Karakia Whakamutunga / Closing Prayer

At 4.10pm Kahika Mayor Moko Tepania closed the meeting with a karakia.

7            Meeting Close

The meeting closed at 4.10pm.

The minutes of this meeting will be confirmed at the Council Meeting held on 11 April 2024.

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CHAIRPERSON