Minutes of Extraordinary Council Meeting - Tuesday, March 12, 2024

Extraordinary Council Meeting Minutes

12 March 2024

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE COUNCIL CHAMBERS, KAIKOHE AND Virtually via Microsoft Teams
ON Tuesday, 12 March 2024 AT 1pm

PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford (virtual), Cr Felicity Foy (virtual), Cr Hilda Halkyard-Harawira (virtual), Cr Babe Kapa, Cr Steve McNally, Cr Mate Radich (virtual), Cr Tāmati Rākena, Cr John Vujcich (virtual)

IN ATTENDANCE: Chicky Rudkin (Chairperson of Kaikohe-Hokianga Community Board), Adele Gardner (Chairperson of Te Hiku Community Board) (virtual), Belinda Ward (Chairperson of Bay of Islands-Whangaroa Community Board) (virtual)

STAFF PRESENT: Angie Thomas (Team Leader – Accounting Services), Roger Ackers (General Manager – Policy and Planning), Jacine Warmington (Group Manager - Strategic Relationships), Tanya Proctor (Head of Infrastructure Strategy), Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services), Casey Gannon (Manager – Democracy Services), Jonathan Slavich (Chief Financial Officer - Financial Services), Briar Macken (Manager - Strategy& Policy) (virtual), Jeff Devine (Strategy and Planning Manager – Northland Transport Alliance) (virtual)

1 Karakia Timatanga / Opening Prayer

Kahika - Mayor Moko Tepania commenced the meeting with a karakia at 01:02pm.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution 2024/16

Moved: Kahika - Mayor Moko Tepania

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That the apology received from Crs Penetaui Kleskovic and Ann Court be accepted and leave of absence granted.

3 ngā tono kōrero / Deputation

Nil.

4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

- Today the Maramataka Māori is Ohoata.

- Recently at the National Council for Local Government NZ meeting in Wellington, Mayor Sam Broughton had done about the indicative rate increases for Council’s all around New Zealand and most Council’s sit at around a 15% rate increase, which is similar to where we sit.

- A reminder that today we are adopting the Consultation Document, not the Long Term Plan.

5 Ngā Pūrongo Taipitopito / Information Reports

At 1:23 pm, Cr Mate Radich left the meeting.

At 1:35 pm, Cr Mate Radich returned to the meeting.

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/17

Moved: Kahika - Mayor Moko Tepania

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

i) Proposed significant forecasting assumptions

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/18

Moved: Kahika - Mayor Moko Tepania

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

ii) Proposed financial strategy

In Favour: Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Felicity Foy, Babe Kapa, Tāmati Rākena and John Vujcich

Against: Crs Hilda Halkyard-Harawira, Steve McNally and Mate Radich

carried 6/3

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

resolution 2024/19

Moved: Kahika - Mayor Moko Tepania

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

iii) Proposed infrastructure strategy

carried

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

resolutionn 2024/20

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

iv) Proposed community outcomes

carried

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Motion

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

v) Proposed capital works programme

AMENDMENT

Moved: Cr John Vujcich

Seconded: Kōwhai Kelly Stratford

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

v) Proposed capital works programme with the addition of $4,000,000 for the Pou Herenga Tai Twin Coast Cycle Trail.

In Favour: Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Hilda Halkyard-Harawira, Babe Kapa and John Vujcich

Against: Crs Felicity Foy, Steve McNally and Tāmati Rākena, Mate Radich

carried 5/4

AMENDMENT

Moved: Cr Steve McNally

Seconded: Cr John Vujcich

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

v) Proposed capital works programme with an amendment to include $4,000,000 for the Pou Herenga Tai Twin Coast Cycle Trail and remove the unsubsidised sealing from Roading and Footpaths New Works from page 67 of the agenda.

In Favour: Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Felicity Foy, Hilda Halkyard-Harawira, Babe Kapa, Steve McNally, Mate Radich, Tāmati Rākena and John Vujcich

Against: Nil

carried

resolution 2024/21

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Babe Kapa

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

v) Proposed capital works programme with an amendment to include $4,000,000 for the Pou Herenga Tai Twin Coast Cycle Trail and remove the unsubsidised sealing from Roading and Footpaths New Works from page 67 of the agenda.

In Favour: Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Hilda Halkyard-Harawira, Babe Kapa, Steve McNally, Tāmati Rākena and John Vujcich

Against: Crs Felicity Foy and Mate Radich

carried

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/22

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

vi) Proposed groups and activities

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/23

Moved: Kōwhai - Deputy Mayor Kelly Stratford

Seconded: Cr John Vujcich

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

vii) Proposed Northland Inc activities

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/24

Moved: Cr John Vujcich

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

viii) Proposed FNHL activities

At 2:27 pm, Cr Tāmati Rākena left the meeting.

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/25

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Steve McNally

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

ix) Proposed forecast financial statements with appropriate amendments made through the Chief Executive

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/26

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

x) Proposed funding impact statements

At 2:47 pm, Cr Tāmati Rākena returned to the meeting.

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/27

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr John Vujcich

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xi) Proposed funding impact statement (rates) with relevant information deleted on page 144 of the agenda regarding Hupara Road Sealing Targeted Rate.

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/28

Moved: Cr Steve McNally

Seconded: Kahika - Mayor Moko Tepania

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xii) Proposed forecast reserve funds

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

motion

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Steve McNally

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xiii) Proposed accounting policies

AMENDMENT

Moved: Cr Felicity Foy

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xiii) Proposed accounting policies and;

A. request staff review agency relationships with Northland Regional Council and report back to Council the steps required to cease collecting rates on behalf of NRC at the 2024 May Council meeting.

Resolution 2024/29

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Babe Kapa

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xiii) Proposed accounting policies and;

A. request staff review agency relationships with Northland Regional Council and report back to Council the steps required to cease collecting rates on behalf of NRC at the 2024 May Council meeting.

Carried

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/30

Moved: Cr Steve McNally

Seconded: Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xiv) Proposed revenue and financing policy

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/31

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xv) Proposed treasury, liability and investment policies

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/32

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Tāmati Rākena

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xvi) Proposed rating relief policies

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/33

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Babe Kapa

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xvii) Proposed fees and charges schedule 2024/25

5.1 Adoption of the Long Term Plan 2024-27 Supporting Information and Consultation Document

Resolution 2024/34

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Steve McNally

That Council:

a) adopt the supporting information as information that is relied upon by the content of the Consultation Document in accordance with section 9 of the Severe Weather Emergency Recovery (Local Government Act 2002—Long-term Plan) Order 2023:

xviii) Support information disclaimer

5.1 Adoption of the Long Term Plan 2024-27 Supporting Informtation and Consultatoon Document

Motion

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Steve McNally

That Council:

b) adopt the Consultation Document for the Long Term Plan 2024-27;

c) delegate authority to the Chief Executive Officer to approve any final edits and design changes required to the Consultation Document and/or supporting information to finalise documents for printing and distribution.

amendment

Moved: Kōwhai – Deputy Mayor Kelly Stratford

Seconded: Kahika - Mayor Moko Tepania

That Council:

b) adopt the Consultation Document for the Long Term Plan 2024-27;

i. that ‘issue 3’ is amended to inform in the consultation document,

ii. change option three to ‘the preferred option’ and change the wording from ‘do nothing’ to ‘status quo’ on page 40 and 41

c) delegate authority to the Chief Executive Officer to approve any final edits and design changes required to the Consultation Document and/or supporting information to finalise documents for printing and distribution.

In Favour: Kōwhai Kelly Stratford and Babe Kapa

Against: Kahika Mayor Moko Tepania, Felicity Foy, Tāmati Rākena and John Vujcich

Abstained: Crs Hilda Halkyard-Harawira, Steve McNally and Mate Radich

lost 2/4

amendment

Moved: Cr Felicity Foy

Seconded: Cr Hilda Halkyard-Harawira

That Council:

b) adopt the Consultation Document for the Long Term Plan 2024-27;

i. re-categorise the $6m unsubsidised sealing from Roading and Footpaths New Works for unsealed road metalling which includes drainage to the roads

c) delegate authority to the Chief Executive Officer to approve any final edits and design changes required to the Consultation Document and/or supporting information to finalise documents for printing and distribution.

In Favour: Crs Felicity Foy and Hilda Halkyard-Harawira

Against: Kahika Moko Tepania, Kōwhai Kelly Stratford, Crs Babe Kapa, Steve McNally and John Vujcich

Abstained: Crs Mate Radich and Tāmati Rākena

lost 2/5

resolution 2024/35

Moved: Kahika - Mayor Moko Tepania

Seconded: Cr Steve McNally

That Council:

b) adopt the Consultation Document for the Long Term Plan 2024-27;

c) delegate authority to the Chief Executive Officer to approve any final edits and design changes required to the Consultation Document and/or supporting information to finalise documents for printing and distribution.

In Favour: Kahika Moko Tepania, Crs Felicity Foy, Steve McNally, Tāmati Rākena and John Vujcich

Against: Kōwhai Kelly Stratford, Hilda Halkyard-Harawira and Mate Radich

Abstained: Cr Babe Kapa

carried 5/3

6 Karakia Whakamutunga / Closing Prayer

At 3.50pm Kahika Mayor Moko Tepania Closed the meeting with a Karakia.

7 Meeting Close

The meeting closed at 3:50pm.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 11 April 2024.

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CHAIRPERSON