Ordinary Te Koukou - Transport Committee Meeting Minutes

20 February 2024

 

   MINUTES OF Far North District Council
Ordinary Te Koukou - Transport COMMITTEE MEETING
HELD AT THE Council Chamber, Memorial Ave, Kaikohe
ON Tuesday, 20 February 2024 AT 10:00am

 

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy, Cr Ann Court, Cr Steve McNally, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Tāmati Rākena, Cr Mate Radich, Cr John Vujcich

IN ATTENDANCE: Calvin Thomas (General Manager - Northland Transport Alliance), Elizabeth Stacey (Senior Road Safety & Traffic Engineer - Northland Transport Alliance), Jeff Devine (Strategy and Planning Manager – Northland Transport Alliance), Dawn (Asset Strategy and Management Lead - Northland Transport Alliance), Cushla Jordan (Asset Manager – Northland Transport Alliance)

STAFF PRESENT: Jacine Warmington (Group Manager - Strategic Relationships), Tanya Proctor (Head of Infrastructure Strategy), Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services), Casey Gannon (Manager – Democracy Services)

 

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a karakia at 10.03am.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

An apology for lateness from Cr Babe Kapa is noted.

3            ngā tono kōrero / Deputation

Nil.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS   

The Māramataka Māori today is Ariroa – coming out of low energy days.

5            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4561882, pages 8 - 13 refers

Resolution  2024/1

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Te Koukou – Transport Committee confirm the minutes of the meeting held 27 November 2024 are true and correct.

Carried

At 10:23 am, Kōwhai - Deputy Mayor Kelly Stratford left the meeting.

At 10:24 am, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.

At 10:35 am, Cr Babe Kapa joined the meeting.

6            Ngā Pūrongo Taipitopito / Information Reports

5.1         Transport Portfolio Member Reports

Agenda item 5.1 document number A4568470, page 13 refers

Resolution  2024/2

Moved:       Cr Ann Court

Seconded:  Cr Steve McNally

That Te Koukou – Transport Committee note the verbal February 2024 reports from Members Ann Court and Steve McNally as Transport Portfolio holders.

Carried

At 11.27 am, Kōwhai - Deputy Mayor Kelly Stratford left the meeting.

At 11.32 am, Kōwhai - Deputy Mayor Kelly Stratford returned to the meeting.

5.2         FNDC Transportation Activity Update - November & December 2023 Operations Report

Agenda item 5.2 document number A4558861, pages 14 - 90 refers

Resolution  2024/3

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That Te Koukou - Transport Committee receive the report FNDC Transportation Activity Update - November & December 2023 Operations Report.

Carried

At 12:02 pm, Cr Mate Radich left the meeting.

At 12:04 pm, Cr Mate Radich returned to the meeting.

5.3         FNDC Seal Extension Prioritisation Update

Agenda item 5.3 document number A4561837, pages 91 - 117 refers

Resolution  2024/4

Moved:       Cr Steve McNally

Seconded:  Kahika - Mayor Moko Tepania

That Te Koukou - Transport Committee receive the report FNDC Seal Extension Prioritisation Update.

Carried

 

6            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2024/5

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered

Reason for passing this resolution in relation to each matter

Ground(s) under section 48 for the passing of this resolution

6.1 - Confirmation of Previous Minutes - Public Excluded

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.2 - Fern Flat Road - Fatal Crash Report

s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

6.3 - Emergency Slips Programme Report and Funding Request for Complex Sites (Local Share)

s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities

s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)

s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

 

Carried

 

At the conclusion of the public excluded session Te Koukou Transport Committee confirmed the decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows:

 

6.2 - Fern Flat Road - Fatal Crash Report – decision with amount redacted

That Te Koukou - Transport Committee

a)    receive the report Fern Flat Road - Fatal Crash Report;

b)    request that the section of roading around the Peria Falls be considered as part of the 2024-27 Council Speed Review Programme; and

c)    recommend to Council that up to $REDACTED (unbudgeted and unsubsidised funding) is allocated to fund the installation of barrier on Fern Flat Road, around Peria Falls

 

6.3 - Emergency Slips Programme Report and Funding Request for Complex Sites (Local Share) - all information and decision with any amounts redacted

That Te Koukou Transport Committee

a)   receive the Emergency Slips Programme Report

b)   approve the allocation of $REDACTED Emergency Works reserves funding as the local share funding contribution, with an associated Financial Assistance Rate (FAR) of 89%, for construction of:

i)          West Coast Road Motuti (RP16775) - $REDACTED Local Share Component and

ii)         West Coast Road (RP20915) - $REDACTED Local Share Component and

iii)         Whangae Road (RP4817) - $REDACTED Local Share Component.

7            Karakia Whakamutunga / Closing Prayer

Kahika/Mayor Moko Tepania closed the meeting with a karakia.

8            Meeting Close

The meeting closed at 1.42pm.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport Committee Meeting held on 26 March 2024.

 

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CHAIRPERSON