Minutes of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Minutes

15 February 2024

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 15 February 2024 AT 10.00am

PRESENT: Chairperson Belinda Ward, Member Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Amy Slack, Member Jane Hindle, Member Tyler Bamber

STAFF PRESENT: Kim Hammond (Community Board Co-ordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor – Stakeholder Relationships), Casey Gannon (Manager – Democracy Services), Ellie Greenwood (Democracy Advisor – Democracy Services, Fleur Beresford (Democracy Advisor - Democracy Services), Harley Alexander (Multimedia Strategy and Communications Advisor - Communications and Engagement), Lawrence Wharerau (Virtually) (Kaiarahi Kaupapa Maōri - Te Hono), Peggy Veen (Principal Advisor – Strategic Relationships), Scott May (Stakeholder Relationships), Grace Hamlin (Support Officer), Lisa Nelson (Support Officer), Maria Bullen (Support Officer), Rochelle Deane (Manager Compliance), Ken Ward (Virtually) (Team Leader – Monitoring).

1 Karakia Timatanga / Opening Prayer

At 10.07am Member Tyler Bamber commenced the meeting with a karakia.

At 10:10 am, Councillor Ann Court joined the meeting.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Committee Resolution 2024/1

Moved: Chairperson Belinda Ward

Seconded: Member Tyler Bamber

That the apology received from Member Roddy Hapati-Pihema be accepted and leave of absence granted.

Carried

3 Te wāhanga tūmatanui / Public Forum

4 Ngā Tono KŌrero / Deputations

5 ngā kaikōrero / Speakers

· Diane Eaglesome (Virtually) representing Glass Ceiling Collective in regard to the SparkLive Show;

· Claire Gordon/Jaime Pavlicevic representing Kitted NZ in regard to the Female Sport Art Exhibition;

· Haylee Koroi (Virtually) representing Toi Tangata in regard to Te Hotu Manawa Māori Wānanga’s.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4560427, pages 8 - 14 refers.

Resolution 2024/2

Moved: Chairperson Belinda Ward

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 14 December 2023 are a true and correct record.

Carried

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Report

Agenda item 7.1 document number A4553569, pages 15 - 30 refers.

Resolution 2024/3

Moved: Member Jane Hindle

Seconded: Member Amy Slack

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr, Tyler Bamber and Jane Hindle.

Carried

At 11:07 am, Member Amy Slack left the meeting.

At 11:10 am, Member Amy Slack returned to the meeting.

7.2 Alfresco Dining applications

Agenda item 7.2 document number A4541281, pages 31 - 41 refers.

Resolution 2024/4

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board:

a) provide comment on the new alfresco dining approval application from Third Wheel Coffee Company, pursuant to the Council resolution passed on 30 June 2022; and

b) provide comment on the new alfresco dining approval application from Paihia Bakery Espresso, pursuant to the Council resolution passed on 30 June 2022;

to assist with the final decision on the new applications.

In Favour: Chairperson Belinda Ward, Lane Ayr, Bruce Mills, Amy Slack, Jane Hindle and Tyler Bamber

Abstained: Cr Ann Court

Carried

7.3 Project Funding Reports

Agenda item 7.3 document number A4554914, pages 42 - 51 refers.

Resolution 2024/5

Moved: Member Bruce Mills

Seconded: Member Amy Slack

That the Bay of Islands-Whangaroa Community Board note the project reports received from:

1. Our Kerikeri – Kerikeri Chess

2. Northern Community Family Services

3. Turner Centre – Kanikani Kanoa

4. Turner Centre – Trouble in Paradise

Carried

Chairperson Belinda Ward adjourned the meeting at 11.28am and recommenced at 11.58am.

7.4a) Funding Applications

Agenda item 7.4 document number A4555208, pages 52 - 99 refers.

Resolution 2024/6

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the sum of $950.00 (plus GST if applicable) be paid from the Boards Community Fund account to ArtsXL for the costs of the 100x100 Art Exhibition 2024, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

In Favour: Chairperson Belinda Ward, Lane Ayr, Bruce Mills, Amy Slack, Jane Hindle and Tyler Bamber

Abstained: Cr Ann Court

Carried

7.4b) FUNDING APPLICATIONS

Agenda item 7.4 document number A4555208, pages 52 - 99 refers.

Resolution 2024/7

Moved: Member Lane Ayr

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board approve the sum of $5000.00 (plus GST if applicable) be paid from the Boards Community Fund account to Glass Ceiling Collective for the costs of the SparkLive show in the Bay of Islands-Whangaroa Ward, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

Abstained: Cr Ann Court

Carried

7.4c) FUNDING APPLICATIONS

Agenda item 7.4 document number A4555208, pages 52 - 99 refers.

Resolution 2024/8

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve the sum of $3000.00 (plus GST if applicable) be paid from the Boards Community Fund account to Kitted NZ for the costs of the female sport art exhibition, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

Abstained: Cr Ann Court

Carried

7.4d) Funding Applications

Agenda item 7.4 document number A4555208, pages 52 - 99 refers.

motion

Moved: Member Bruce Mills

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board approve the sum of $5000.00 (plus GST if applicable) be paid from the Boards Community Fund account to Toi Tangata for the costs of the Te Hotu Manawa Māori Wānanga’s, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

Amendment

Moved: Member Amy Slack

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve the sum of $2700.00 (plus GST if applicable) be paid from the Boards Community Fund account to Toi Tangata for the costs of the Te Hotu Manawa Māori Wānanga’s, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

Abstained: Cr Ann Court

The amendment became the substantive motion.

Resolution 2024/9

Moved: Member Amy Slack

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board approve the sum of $2700.00 (plus GST if applicable) be paid from the Boards Community Fund account to Toi Tangata for the costs of the Te Hotu Manawa Māori Wānanga’s, to meet the following Community Outcomes:

i) Communities that are healthy, safe, connected and sustainable;

ii) Proud, vibrant communities.

Abstained: Cr Ann Court, Lane Ayr

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Summary of Applications July - December 2023

Agenda item 8.1 document number A4554899, pages 100 - 103 refers.

Resolution 2024/10

Moved: Member Bruce Mills

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board note the report Summary of Applications July – December 2023.

Carried