Extraordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting Minutes

4 December 2023

MINUTES OF Far North District Council Extraordinary

 Te Miromiro - Assurance, Risk and Finance Committee Meeting
HELD AT THE Virtually via Microsoft Teams
ON Monday, 4 December 2023 AT 4.00pm

PRESENT:              Graeme McGlinn (Chairperson), John Vujcich (Deputy Chairperson), Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford.

IN ATTENDANCE: Bennie Greyling (Partner – Assurance & Advisory, Deloitte)

STAFF PRESENT: Guy Holroyd (Chief Executive Officer), Jonathan Slavich (Chief Financial Officer), Margriet Veenstra (Group Manager – Corporate Services), Carla Ditchfield (Manager – Legal Services), Tanya Proctor (Head of Infrastructure Strategy), Emma Healy (Executive Officer); Joshna Panday (Risk & Assurance Specialist), Marlema Baker (Te Kuaka Committee Coordinator); Casey Gannon (Manager - Democracy Services), Imrie Dunn (Democracy Advisor - Democracy Services), Fleur Beresford (Democracy Advisor - Democracy Services).

1        Karakia Timatanga / Opening Prayer

At 5.04pm Kahika – Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apologies

Resolution  2023/13

Moved:    Kahika - Mayor Moko Tepania

Seconded:      Kōwhai - Deputy Mayor Kelly Stratford

That the apologies received from Crs Ann Court, Steve McNally, and Penetaui Kleskovic be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

Nil

4            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4483808, pages 8 - 15 refers.

Resolution  2023/14

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Deputy Chairperson John Vujcich

That Te Miromiro - Assurance, Risk and Finance Committee confirm the minutes of the meeting held 31 October 2023 are true and correct.

Carried

5            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2023/15

Moved:    Kahika - Mayor Moko Tepania

Seconded:      Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.  The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
5.1 - Confirmation of Previous Minutes Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
5.2 – Adoption of Annual Report and Auditors Report	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
And that Bennie Greyling from Deloitte is permitted to stay in Public Excluded as the subject matter expert.                                                                                  Carried

6            Karakia Whakamutunga / Closing Prayer

At 5.30pm Kahika/Mayor Moko Tepania closed the meeting with a prayer.

7            Meeting Close

The meeting closed at 5.31pm.

The minutes of this meeting will be confirmed at the Extraordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting held on Wednesday 28 February 2024.

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CHAIRPERSON