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12 December 2023 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Banquet
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 12
December 2023 AT 10:00 am
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Councillor Hilda Halkyard-Harawira, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
STAFF PRESENT: Ellie Greenwood (Democracy Advisor – Democracy Services), Beverley Mitchell (Community Board Coordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor - Stakeholder Relationships), Harley Alexander (virtually) (Multimedia Strategy & Communication – Communications & Engagement), Michelle Rockell (Team Leader – Property Management), Bonita Botha (Property & Contract Officer – Property Management)
1 Karakia Timatanga / Opening Prayer
Chairperson Adele Gardner commenced the meeting at 10:08am and Member Rachel Baucke opened with a karakia.
2 Te wāhanga tūmatanui / Public Forum
· Amy Howse presenting a petition for a pedestrian crossing on Far North Road.
· Thryl Weber representing Okaihau College, item 7.4b refers.
· Jordan Jujnovich representing Awanui Sports Complex Inc Soc, item 7.4c refers.
4 Ngā Tono KŌrero / Deputations
· Stephen Allen regarding a verbal submission in support of the Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust, item 7.1 refers.
· John Argent opposing the promotion of LGBTQA+ Rainbow benches in Kerikeri.
· Tuhi-Kura Adams regarding a verbal submission in support of the Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust, item 7.1 refers.
· Manuera Riwai regarding a verbal submission in support of the Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust, item 7.1 refers.
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1 Amy Howse Petition for Pukenui Pedestrian Crossing_Redacted 2 Stephen Allen Deputation Letter |
The meeting was adjourned from 10:55am to 11:04am.
5 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Councillor Hilda Halkyard-Harawira declared a conflict of interest in relation to item 7.1 Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4494974, pages 8 - 15 refers. |
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Resolution 2023/117 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board confirms the minutes of the meeting held 21 November 2023, to be a true and correct record. |
At 11:06am, Councillor Hilda Halkyard-Harawira left the meeting.
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7.1 Lease Extension Request Aupouri Ngati Kahu Te Rarawa (ANT) Trust Agenda item 7.1 document number A4487562, pages 16 - 108 refers. |
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Resolution 2023/118 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board recommends that Council: a) approves a new ground lease to Aupōuri Ngāti Kahu – Te Rarawa Trust over Tangonge Domain, over 20,234 square metres being Recreation Reserve DP 108 Title NA530/132, located at 63 Bonnet Road, Kaitaia. The terms of the proposed leased shall be: · Term: 30 years (15 + 15) · Rental: $118 plus GST per year in conjunction with the Fees & Charges Schedule for 2023/24 and reviewed annually. b) approves further conditions to be negotiated and agreed upon by the Group Manager Delivery and Operations. |
At 11:10am, Councillor Hilda Halkyard-Harawira returned to the meeting.
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7.2 New ground lease to Te Rarawa Rugby Club Incorporated over Rarawa Memorial Domain Recreation Reserve Agenda item 7.2 document number A4464595, pages 109 - 119 refers. |
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Resolution 2023/119 Moved: Member Darren Axe Seconded: Deputy Chairperson John Stewart That the Te Hiku Community Board: a) recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Te Rarawa Rugby Club Incorporated over part of the Rarawa Memorial Domain Recreation Reserve being Section 151 Block IV Ahipara SD, approximately 40,468 square metres, held in New Zealand Gazette 1979 page 1202 and Recreation Reserve held in Record of Title 308444, being of Lot 4 DP 366836, approximately 6010 square metres. The terms of the proposed lease shall be: · Term: 30 Years (15+15) · Rental: As per FNDC Fees and Charges Schedule for a Community lease. · $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule. b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council. |
At 11:16am, Deputy Chairperson John Stewart left the meeting.
At 11:17am, Deputy Chairperson John Stewart returned to the meeting.
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7.3 Kaitaia Business Association Annual Report, Annual Financial Report, Annual Plan and Chairperson Report Agenda item 7.3 document number A4490066, pages 120 - 150 refers. |
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Resolution 2023/120 Moved: Member Rachel Baucke Seconded: Member William (Bill) Subritzky That Te Hiku Community Board: a) release the $50,000 (GST exclusive) funds collected via targeted rates to the Kaitaia Business Association for the 2024-2025 financial year, and; b) advise the Kaitaia Business Association to reduce its planned spend identified in the Annual Plan for the 2024-2025 financial year to match the $50,000 (GST exclusive) that will be available via the targeted rate. |
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Agenda item 7.4 document number A4491113, pages 151 - 177 refers. |
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Resolution 2023/121 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board approves the sum $1,500 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Road Safety Education New Zealand for Road Safety Education Classes in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. Carried Note The Board requests that the applicant works with REAP Far North in future. |
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Agenda item 7.4 document number A4491113, pages 151 - 177 refers. |
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Resolution 2023/122 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board approves the sum $6,647 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Okaihau College for 2024 Te Tai Tokerau Festival, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.4 document number A4491113, pages 151 - 177 refers. |
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Resolution 2023/123 Moved: Deputy Chairperson John Stewart Seconded: Member William (Bill) Subritzky That Te Hiku Community Board approves the sum $13,751 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Awanui Sports Complex Inc Soc for resurfacing of the netball courts, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.5 document number A4491195, pages 178 - 181 refers. |
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Resolution 2023/124 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That Te Hiku Community Board note the project report received from Peria School 150th. |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Te Hiku Community Board December 2023 Open Resolution Report Agenda item 8.1 document number A4494992, pages 182 - 188 refers. |
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Resolution 2023/125 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board December 2023 Open Resolution Report. |
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Resolution 2023/126 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board supports the petition from Pukenui residents for a pedestrian crossing on State Highway 1, at 4133 Far North Road. |
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8.2 Chairperson and Member Reports Agenda item 8.2 document number A4493581, pages 189 - 195 refers. |
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Resolution 2023/127 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the December 2023 reports from Chairperson Adele Gardner and Members Darren Axe, Bill Subritzky and Darren Axe. Note verbal reports received from Crs Felicity Foy and Hilda Halkyard-Harawira. |
9 tE kAPINGA hUI / Meeting Close
The meeting finished at 12:11pm and Councillor Hilda Halkyard-Harawira closed with a karakia.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 13 February 2024.
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CHAIRPERSON