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21 November 2023 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 21
November 2023 AT 10:00 am
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Councillor Felicity Foy, Councillor Hilda Halkyard-Harawira, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke
STAFF PRESENT: Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services), Grace Hamlin (virtual) (Support Officer – Stakeholder Relationships), Beverley Mitchell (Community Board Coordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor - Stakeholder Relationships), Elizabeth Stacey (Senior Roading & Traffic Engineer – Northland Transport Alliance), Harley Alexander (virtually) (Multimedia Strategy & Communication – Communications & Engagement)
1 Karakia Timatanga / Opening Prayer
Member Rachael Baucke opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Nil
3 Te wāhanga tūmatanui / Public Forum
· Daniel Thompson representing RSA requesting the He Whakaputanga flag be erected in the park.
4 Ngā Tono KŌrero / Deputations
· Stephen Allen regarding the Tangonge Domain lease.
· Roz Dennis and Leanne Tasker representing Cruzn the Bay 2024 item 7.3a refers
· Angela Phillips and Andrea Panther representing Kaitaia Business Association – CCTV Costs item 7.3b refers
· Rachel Palmer representing Rongopai House Community Trust item 7.3d refers
· Te Huia Cooper and Jenny Abraham representing Te Hapua Komiti Whaiti item 7.3e refers
· Donna King from Te Pokapu Tiaki Taioa o Te Tai Tokerau item 7.3f refers
The meeting was adjourned from 10.44 to 11.05.
At 10.45 am, Member Felicity Foy left the meeting.
At 10.45 am, Cr Hilda Halkyard-Harawira left the meeting.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4454914, pages 8 - 15 refers. |
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Resolution 2023/104 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board confirms the minutes of the meeting held 24 October 2023, to be a true and correct record. |
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7.1 Setting of Meeting Dates for 2024 Agenda item 7.1 document number A4468895, pages 16 - 22 refers. |
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Resolution 2023/105 Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board adopt the following meeting dates for Te Hiku Community Board: · Tuesday 13 February 2024 · Tuesday 19 March 2024 · Tuesday 16 April 2024 · Tuesday 14 May 2024 · Tuesday 18 June 2024 · Tuesday 16 July 2024 · Tuesday 13 August 2024 · Tuesday 17 September 2024 · Tuesday 22 October 2024 · Tuesday 19 November 2024 · Tuesday 17 December 2024 |
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7.2 Te Hiku Statement of Community Board Fund Account as at 30 September 2023 Agenda item 7.2 document number A4436620, pages 23 - 27 refers. |
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Resolution 2023/106 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 September 2023. |
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Agenda item 7.3a document number A4461842, pages 28 - 78 refers. |
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Resolution 2023/107 Moved: Member John Stewart Seconded: Member Rachel Baucke That Te Hiku Community Board a) approves the sum $1,500 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Cruzn the Bay for 2024 Cruzn the Bay in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.3b document number A4461842, pages 28 - 78 refers. |
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Resolution 2023/108 Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board b) approves the sum $7,500 (plus GST if application) to be paid from the Board’s Community Grant Fund from both the 23/24 fund account and the 24/25 fund account for a total amount of $15,000 over two years to Kaitaia Business Association for CCTV operation and maintenance costs in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.3c document number A4461842, pages 28 - 78 refers. |
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Resolution 2023/109 Moved: Chairperson Adele Gardner Seconded: Member John Stewart That Te Hiku Community Board c) approves the sum $935 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Ray Clark/Kaitaia Knights Chess Club for venue hire costs in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.3d document number A4461842, pages 28 - 78 refers. |
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Resolution 2023/110 Moved: Member John Stewart Seconded: Member Darren Axe That Te Hiku Community Board d) approves the sum $4,235 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Rongopai House Community Trust for purchasing a freezer and storage equipment in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.3e document number A4461842, pages 28 - 78 refers. |
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Moved: Member Sheryl Bainbridge Seconded: Member Darren Axe That Te Hiku Community Board e) approves the sum $4,313 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Te Hapua Komiti Whaiti for repairs and waterproofing of the Te Hapua Ratana Church building the Bay in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. carried Abstained: Member William (Bill) Subritzky |
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Agenda item 7.3e document number A4461842, pages 28 - 78 refers. |
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Resolution 2023/112 Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board f) approves the sum $2,500 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Te Pokapu Tiaki o Te Tai Tokerau Trust for regenerative greening and traditional craft community workshops in Te Hiku Ward, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Agenda item 7.4 document number A4464582, pages 79 - 85 refers. |
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Resolution 2023/113 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the project report received from: a) R Tucker Thompson Youth Sailing Trust b) Whatu Creative |
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7.5 Te Hiku Community Board 2024-2027 Footpath Programme Priority Agenda item 7.5 document number A4468760, pages 86 - 88 refers. |
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Resolution 2023/114 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board a) receive the report Te Hiku Community Board 2024-2027 Footpath Programme Priority report. b) confirm the listed locations below for inclusion in the draft 2024-2027 Long Term Plan. i) Mill Bay Road - SH10 to Rangakapiti, Mangonui ii) SH 1@ Gill, Awanui iii) Kaitaia - Awaroa Rd @ Pukepoto - School to approx #673, Pukepoto iv) Kaitaia-Awaroa Rd - Okahu Rd to 240, Kaitaia |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.2 Te Hiku Community Board November 2023 Open Resolution Report Agenda item 8.2 document number A4469026, pages 106 - 112 refers. |
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Resolution 2023/117 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board receive the report Te Hiku Community Board November 2023 Open Resolution Report. |
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 12.21 pm with a closing prayer by Member Rachael Baucke.
The minutes of this meeting will be confirmed at Te Hiku Community Board Meeting held on 12 December 2023.
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CHAIRPERSON