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16 November 2023 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Memorial Ave, Kaikohe
ON Thursday, 16
November 2023 AT 10:00 am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford (Virtual), Cr Ann Court, Cr Felicity Foy (Virtual), Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich
IN ATTENDANCE: Belinda Ward (Chair – Bay of Islands-Whangaroa Community Board), Adele Gardner (Chair – Te Hiku Community Board), Chicky Rudkin (Chair - Kaikohe - Hokianga Community Board), Eli Smith (Kaiwhakawhiti Reo Language Interpreter)
STAFF PRESENT: Jonathan Slavich (Chief Financial Officer - Financial Services) Tanya Proctor (Head of Infrastructure Strategy), Roger Ackers (Group Manager – Planning & Policy), Dena-Maree Hemara (Kaiarahi Kaupapa Māori – Te Hono), Llani Harding (Pouhautu Te Hono – Manager Te Hono), Rochelle Deane (Manager Compliance - Compliance), Andy Finch (District Engineer – District Engineering), Jude Campbell (Principal Advisor - Te Hono), Jacine Warmington (Group Manager - Strategic Relationships), Ian Wilson (Group Manager - People and Capability), Guy Holroyd (Chief Executive Officer), Carla Ditchfield (Manager - Legal Services), Kevin Johnson (Group Manager - Delivery and Operations), Ken Lewis (Manager - Communications and Engagement), Shane Storey (Team Leader - Policy and Bylaws), Donald Sheppard (Policy Advisor), Casey Gannon (Manager Democracy Services), Fleur Beresford (Democracy Advisor), Ellie Greenwood (Democracy Advisor), Imrie Dunn (Democracy Advisor), Grace Hamlin (Support Officer – Stakeholder Relationships), Lisa Nelson (Support Officer – Stakeholder Relationships), Elbie Serfontein (Executive Assistant to Group Manager - Corporate Services), Emma Healy (Executive Officer - Strategic Relationships), Harley Alexander (Multimedia Strategy & Communications Engagement), Elizabeth Stacey (Senior Road Safety & Traffic Engineer - Northland Transport Alliance), Tammy Wooster (Manager – Integrated Planning), Fraser Hoani (Road Corridor Manager – Northland Transport Alliance), Jeff Devine (Strategy and Planning Manager – Northland Transport Alliance)
1 Karakia Timatanga / Opening Prayer
Kahika Mayor Moko Tepania commenced the meeting with a karakia timatanga.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2023/140 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Babe Kapa That the apology received from Cr Penetaui Kleskovic be accepted and leave of absence granted. |
3 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· December meetings will be moved to the Memorial Hall to allow for renovations in Chambers.
· Maramataka Māori moon today is Ouenuku.
· Congratulations to Chairperson Adele Gardner and Te Hiku Community for Best Tiny Town Award for Awanui at the Keep New Zealand Beautiful Awards.
· Congratualtions to Chief Digital Officer, Tom Frost’s team who won an award for Smart Communities for the Nothing But Net Digital Strategy.
4 ngā tono kōrero / Deputations
· Summer Johnson – Bay Of Islands Animal Rescue Trust
· Leonie Exel – BOI Watchdogs
· Dr Judith Reiken – Te Mauri o te Wai
· Rueben Taipari – regarding occupations and improving Council processes.
· Keringawai Evens - Haititaimarangai Marae, Te Whanau Moana, Te Rorohuri hapu.
· Rolf Mueller-Glodde and Inge Bremer – Carbon Neutral NZ Trust
· Jane Johnson - Pioneer Village
· Niall Mayson – regarding Kaipiro Road Proposed Speed Limit
· Wally Hicks:
o Marae, Town Hall Business Association and Community Visioning Group-Level Local
o Governance: Kaunihera kainga me te tuawhenua: Village and Rural Councils
o Regular, dependable *Place-Making* funding of Community Art Gallery equivalents, ie
o Te Pou o te Wheke Gallery Kaikohe, No1 Parnell Rawene and Village Arts Kohukohu
o FNDC and suitable Charity or Charities-initiated nationwide *KOHA* Day
o FNDC Dark Sky Observatory
o PLaN B ~ Plant a Native Biodiesel aka TraNZplant ~ "Fuel the TraNZition"
At 10:25 am, Cr Hilda Halkyard-Harawira arrived at the meeting.
At 10:34 am, Cr Babe Kapa left the meeting.
At 10:37 am, Cr Babe Kapa returned to the meeting.
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Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich Kahika Moko Tepania receives the minutes and recommendations of the Ngākahu Steering Group and to refer them to be reported back on at the 11 December Council meeting. |
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A4449264, pages 6 - 16 refers |
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Resolution 2023/142 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council confirm the minutes of the Council meeting held 19 October 2023 as a true and correct record. |
At 11:32 am, Cr Mate Radich left the meeting.
At 11:35 am, Cr Mate Radich returned to the meeting.
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6.1 Setting of 2024 Meeting Schedule Agenda item 6.1 document number A4455056, pages 17 - 24 refers |
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Resolution 2023/143 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Mate Radich That Council adopt the following 2024 meeting dates: · 8 February · 14 March · 11 April · 9 May · 13 June · 11 July · 8 August · 12 September · 17 October · 14 November · 12 December And that Council note the following 2023 Reserve dates: · January 30, 31 · February 7, 21, 27 · March 5, 6, 12, 13, 27 · April 2, 9, 10, 24, 30 · May 1, 7, 8, 29 · June 4, 5, 11, 12, 26 · July 2, 3, 9, 10, 30, 31 · August 6, 7, 28 · September 2, 3, 10, 11, 25 · October 2, 8, 9, 15, 16, 30 · November 5, 6, 12, 13, 27 · December 4, 10, 11 |
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6.2 Temporary Road Closures for the Kaikohe, Kaitaia and Paihia Christmas Parades Agenda item 6.2 document number A4455448, pages 25 - 40 refers |
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Resolution 2023/144 Moved: Cr Steve McNally Seconded: Cr Babe Kapa That Council approves the proposed temporary road closure for the Kaikohe, Kaitaia and Paihia Christmas parades to enable safe operations. |
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6.3 Temporary Road Closure - Kerikeri Street Party Agenda item 6.3 document number A4457826, pages 41 - 45 refers |
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Resolution 2023/145 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Ann Court That Council approves the proposed temporary road closure for the Kerikeri street party to enable safe operations. |
The meeting was adjourned from 11.42am to 12:00pm.
The meeting resumed at 12:04pm.
At 12:02 pm, Chicky Rudkin left the meeting.
At 12:04 pm, Cr Mate Radich left the meeting.
At 12:05 pm, Cr Mate Radich returned to the meeting.
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6.4 Policy and Planning 2023-24 work programme Agenda item 6.4 document number A4437661, pages 46 - 56 refers |
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Resolution 2023/146 Moved: Cr Tāmati Rākena Seconded: Cr Steve McNally That Council approve the Planning and Policy work programme 2023-24. |
At 12:45 pm, Cr Mate Radich left the meeting.
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6.5 Alcohol Control Bylaw - Options report Agenda item 6.5 document number A4418457, pages 57 - 109 refers |
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RESOLUTION 2023/147 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr Hilda Halkyard-Harawira That Council: a) agrees, under section 155(1) of the local government act 2002, the alcohol control bylaw 2018 is the most appropriate way of addressing the problems of crime, disorder and incidents of harm relating to the consumption, bringing in, and/or possession of alcohol in public places in the far north district. b) agrees, under section 155(2) of the local government act 2002, the alcohol control bylaw 2018: i) is the most appropriate form of bylaw ii) any implications on peoples’ rights associated with the bylaw are justified under the new zealand bill of rights act 1990 c) is satisfied, under section 147a(2) of the local government act 2002, that the level of crime or disorder experienced before the bylaw was made (being crime or disorder that can be shown to have been caused or made worse by alcohol consumption in the area concerned) is likely to return to the area to which the bylaw is intended to apply if the bylaw does not continue. d) agrees, under section 160(3)(b)(ii) of the local government act 2002, to consult on continuing the alcohol control bylaw without amendment in a manner that gives effect to the requirements of section 82 of the local government act 2002. e) approves the alcohol control bylaw proposal including the bylaw, in attachments two and three, to be made publicly available for the purpose of the consultation. f) agrees the period for making written submissions on the proposal will be a minimum of 4 weeks. g) delegates authority to the mayor to decide on the date of oral presentation/s of submissions. h) directs council staff to make all necessary logistical arrangements for people’s oral submissions to be heard in person in the council chambers or online via microsoft teams on the date decided by the mayor. i) authorises the chief executive to make minor changes to the alcohol control bylaw proposal to correct grammatical or spelling errors, or formatting. j) notes that a review of the alcohol control areas covered by the alcohol control bylaw will commence in q1 2024. Abstained: Cr Ann Court carried |
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6.6 Update of Council Delegations Under Legislation Agenda item 6.6 document number A4453994, pages 110 – 120 refers |
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Resolution 2023/148 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Ann Court That Council approve the instruments of delegation as attached: a) Local Government (Rating) Act 2002 b) Rating Valuations Act 1998 |
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6.7 Committee Recommendations and Resolutions - November 2023 Agenda item 6.7 document number A4455506, pages 121 - 122 refers |
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Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council: Te Koukou – Transport Committee – Item 5.2 – Amendment to North Hokianga Interim Speed Management Plan a) adopt the amendment to the North Hokianga Interim Speed Management Plan as set out in Exhibit A. In Favour: Kahika - Mayor Moko Tepania , Kōwhai - Kelly Stratford, Crs Felicity Foy, Hilda Halkyard-Harawira, Babe Kapa, Steve McNally, Tāmati Rākena and John Vujcich Against: Cr Ann Court carried |
The meeting was adjourned from 1:07 pm to 1:27 pm.
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6.8a Bay of Islands/Kerikeri Interim Speed Management Plan Agenda item 6.8 document number A4452887, pages 123 - 194 refers |
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Resolution 2023/150 Moved: Cr Ann Court Seconded: Cr Steve McNally That Council receive the report Regional Speed Limit Review Kerikeri Bay of islands Catchment Recommendations Report . Carried |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Community Board Minutes - October 2023 Agenda item 7.1 document number A4449332, pages 195 - 214 refers |
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Resolution 2023/152 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Tāmati Rākena That Council note the following Community Board minutes: · 24 October 2023 Te Hiku Community Board · 25 October 2023 Kaikohe-Hokianga Community Board · 26 October 2023 Bay of Islands-Whangaroa Community Board |
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7.2 Mayor and Councillor's Reports Agenda item 7.2 document number A4449298, pages 215 - 264 refers |
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Resolution 2023/153 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Steve McNally That Council note the reports submitted by Kahika – Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford and Councillors Ann Court, Hilda Halkyard-Harawira, Tāmati Rākena, and Steve NcNally. |
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7.3 Council Action Sheet Update November 2023 Agenda item 7.3 document number A4449355, pages 265 - 276 refers |
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Resolution 2023/154 Moved: Cr Felicity Foy Seconded: Cr Hilda Halkyard-Harawira That Council receive the report Council Action Sheet Update November 2023. |
Chairperson Kahika Moko Tepania deferred the Public Excluded items to 11 December Council Meeting.
8 Karakia Whakamutunga / Closing Prayer
Kahika Mayor Tepania closed the meeting with a karakia whakamutunga.
9 Meeting Close
The meeting closed at 2:20pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 11 December 2023.
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CHAIRPERSON