|
Bay of Islands-Whangaroa Community Board Meeting Minutes Unconfirmed |
23 November 2023 |
MINUTES
OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Turner
Centre, 43 Cobham Road, Kerikeri
ON Thursday, 23
November 2023 AT 10:00am
PRESENT: Member Belinda Ward, Member Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Member Tyler Bamber
IN ATTENDANCE: Elizabeth Stacey (Senior Road Safety & Traffic Engineer - Northland Transport Alliance)
1 Karakia Timatanga / Opening Prayer
At 10.07am Member Jane Hindle opened the meeting with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Nil
3 Te wāhanga tūmatanui / Public Forum
· Mr Solomon Herewini, Mr Rata Kapa, and Mr Kora Rountree attended the Public Forum in regard to Item 7.7: Bay of Islands-Whangaroa 2024-2027 Footpath Programme Priority (Public Walkway Te Tii Road: BOI Academy to Whitiora Marae). Both Mr Herewini and Mr Rountree spoke to the Board to express how pleased they were with the meeting that had recently been held and the plans that the Council Engineers had put forward.
4 Ngā Tono KŌrero / Deputations
No deputations were received.
· Kellie Hull and Sherri Philpott representing Friends of Dance Northland – Funding Application 7.5a).
· Sophia Beaton and Tawhi Tua (and members of their Working Group) representing Kerikeri Sports Complex – Funding Application 7.5b).
· Tracy Cadogan representing Kororāreka/Russell Christmas Parade – Funding Application 7.5c).
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4457871, pages 8 - 17 refers. |
|
Resolution 2023/164 Moved: Member Belinda Ward Seconded: Member Lane Ayr That Bay of Islands-Whangaroa Community Board confirm the minutes of the meeting held on 26 October 2023 are a true and correct record. |
|
7.1 Chairperson and Members Reports Agenda item 7.1 document number A4464090, pages 18 - 30 refers. |
|
Resolution 2023/165 Moved: Member Amy Slack Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Members Lane Ayr, Tyler Bamber, Jane Hindle and Roddy Hapati-Pihema. |
|
7.2 Setting of 2024 Meeting Schedule Agenda item 7.2 document number A4469089, pages 31 - 35 refers. |
|
Resolution 2023/166 Moved: Member Tyler Bamber Seconded: Member Bruce Mills That Bay of Islands-Whangaroa Community Board: a) adopt the following meeting dates for the 2024 calendar year: · 15 February 2024 · 21 March 2024 · 18 April 2024 · 16 May 2024 · 20 June 2024 · 18 July 2024 · 15 August 2024 · 19 September 2024 · 24 October 2024 · 21 November 2024 · 19 December 2024; and,
b) delegate to Chair Belinda Ward authority to change the meeting dates. NOTE: Councillor Ann Court and Member Lane Ayr will be away for the month of July 2024. |
|
7.3 New ground lease to Playcentre Aotearoa - Russell Playcentre over 12 Church Street, Russell Agenda item 7.3 document number A4371078, pages 37 - 50 refers. |
|
Resolution 2023/167 Moved: Member Jane Hindle Seconded: Member Bruce Mills That Bay of Islands – Whangaroa Community Board recommends to Council, acting under delegation and pursuant to Section 61 Reserves Act 1977: a) a new ground lease be issued to Playcentre Aotearoa over the Local Purpose (Playcentre) Reserve being approximately 736 square meters of Lot 6 DP 7147, 12 Church Street, Russell, held in New Zealand Gazette 1984 page 3528 and vested in Far North District Council as Local Purpose Reserve. The terms of the lease shall be: i) 30 years (10+10+10) ii) Rental: as per FNDC Fees and Charges schedule for a community lease. $118 plus GST for 2023/2024 and reviewed annually in conjunction with the FNDC Fees and Charges schedule. b) with further conditions negotiated and agreed upon by the Group Manager Delivery and Operations, and Playcentre Aotearoa. |
|
7.4 Opua-Paihia Walkway Permanent Realignment Beechy Street to English Bay Agenda item 7.4 document number A4460297, pages 51 - 56 refers. |
|
Resolution 2023/168 Moved: Member Jane Hindle Seconded: Member Lane Ayr That Bay of Islands Community Board: a) Uplift the “Opua-Paihia Walkway Permanent Realignment Beechy Street to English Bay” report for consideration. b) Supports Option 1 to close and realign the Opua-Paihia Coastal Walkway from within Land Parcel ID 5238752 (Unformed Legal Road) to Richardson Street as per the attached map, until such time that reinstated coastal access can be considered at a future date. Abstained: Member Belinda Ward Carried |
|
Agenda item 7.6 document number A4465433, pages 95 - 105 refers. |
|
Resolution 2023/169 Moved: Member Bruce Mills Seconded: Member Amy Slack That Bay of Islands-Whangaroa Community Board note the project report received from: a) Bay of Islands Jazz Festival b) R Tucker Thompson Youth Sailing Trust c) Whangaroa Hall d) Whatu Creative |
|
7.7 Bay of Islands-Whangaroa Community Board 2024-2027 Footpath Programme Priority Agenda item 7.7 document number A4466799, pages 106 - 108 refers. |
|
Resolution 2023/170 Moved: Member Belinda Ward Seconded: Member Roddy Hapati-Pihema That Bay of Islands-Whangaroa Community Board: a) receive the report Bay of Islands-Whangaroa Community Board 2024-2027 Footpath Programme Priority Report; and b) confirm the listed locations for inclusion in the draft 2024-2027 Long Term Plan. Against: Member Lane Ayr carried |
|
Resolution 2023/171 Moved: Member Belinda Ward Seconded: Member Lane Ayr That Bay of Islands-Whangaroa Community Board move into Public Exclusion to allow free and frank discussion. |
|
Agenda item 7.5 document number A4461776, pages 57 - 94 refers. |
|
Resolution 2023/172 Moved: Member Jane Hindle Seconded: Member Lane Ayr That Bay of Islands-Whangaroa Community Board approve the sum of $2,500 (plus GST if applicable) be paid from the Boards Community Fund account to the Friends of Northland Dance for the costs towards performing Alice in Wonderland to be directed towards costume hire, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities Abstained: Cr Ann Court Carried |
|
Resolution 2023/173 Moved: Member Belinda Ward Seconded: Member Lane Ayr That Bay of Islands-Whangaroa Community Board temporarily suspend the Board’s Standing Order 20.2 to allow for discussion and debate of item 7.5b)ii) only. |
At 12.48pm, Member Amy Slack left the meeting.
|
Agenda item 7.5 document number A4461776, pages 57 - 94 refers. |
|
Resolution 2023/174 Moved: Member Lane Ayr Seconded: Member Bruce Mills That Bay of Islands-Whangaroa Community Board decline the sum of $50,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to the Kerikeri Sports Complex for the costs towards the creation of a multi-sensory accessible playground. Abstained: Member Tyler Bamber Carried NOTE: While the Bay of Islands-Whangaroa Community Board is fully supportive of the concept of the playground, the Board declines to fund this application as this is an asset of district-wide significance and therefore should be submitted to the LTP process, where adequate funding, including ongoing maintenance, depreciation, operating expenses, and any potential variation to the lease, can be considered. |
|
Agenda item 7.5 document number A4461776, pages 57 - 94 refers. |
|
Resolution 2023/175 Moved: Member Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board approve the sum of $5,000 (plus GST if applicable) be paid from the Boards Community Fund account to Tracy Cadogan for the costs towards the Russell Christmas Event, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
|
Agenda item 7.5 document number A4461776, pages 57 - 94 refers. |
|
Resolution 2023/176 Moved: Member Tyler Bamber Seconded: Member Belinda Ward That the Bay of Islands-Whangaroa Community Board approve the sum of $2,900 (plus GST if applicable) be paid from the Boards Community Fund account to The Turner Centre for the costs towards Reuben Rameka visit and performance, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities Against: Member Bruce Mills Abstained: Member Lane Ayr Carried |
At 2.45pm, Member Amy Slack rejoined the meeting.
|
Confirmation of Information and Decisions to be released in Public Agenda item 7.5 document number A4461776, pages 57 - 94 refers. |
|
Resolution 2023/177 Moved: Member Jane Hindle Seconded: Member Lane Ayr That Bay of Islands-Whangaroa Community Board confirms the information and decisions contained in the part of the meeting held with public excluded be restated in public meeting. |
|
Resolution 2023/178 Moved: Member Belinda Ward Seconded: Member Tyler Bamber That Bay of Islands-Whangaroa Community Board move out of Public Excluded and back into Public. |
8 Ngā Pūrongo Taipitopito / Information Reports
|
8.1 Bay of Islands-Whangaroa Community Board November Open Resolution Report Agenda item 8.1 document number A4460204, pages 111 - 113 refers. |
|
Resolution 2023/179 Moved: Member Bruce Mills Seconded: Member Jane Hindle That Bay of Islands-Whangaroa Community Board receive the Bay of Islands-Whangaroa Community Board November Open Resolution Report. |
|
8.2 26 October 2023 - Funding Applications - Public Circulation due to administrative error Agenda item 8.2 document number A4467564, pages 114 - 114 refers |
|
Resolution 2023/180 Moved: Member Belinda Ward Seconded: Member Amy Slack That Bay of Islands-Whangaroa Community Board: a) note the Funding Applications from the 26 October 2023 Bay of Islands-Whangaroa Community Board meeting as a Public Agenda item; and b) note the decisions and information related to the Applications were restated back into public at the 26 October 2023 meeting. |
9 Karakia whakamutanga / closing Prayer
At 3:16 pm Member Jane Hindle closed the meeting with a karakia.
10 tE kAPINGA hUI / Meeting Close
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 14 December 2023.
...................................................
CHAIRPERSON