Ordinary Te Koukou - Transport Committee Meeting Minutes

9 October 2023

unconfirmed

MINUTES OF Far North District Council
Ordinary Te Koukou - Transport Committee  Meeting
HELD IN COUNCIL CHAMBER, KAIKOHE
ON Monday, 9 October 2023 AT 2:00 pm

PRESENT:               Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy (virtual), Cr Ann Court, Cr Steve McNally, Cr Hilda Halkyard-Harawira (virtual), Cr Penetaui Kleskovic (virtual), Cr Tāmati Rākena (virtual), Cr Mate Radich (virtual)

IN ATTENDANCE:  Adele Gardner (Te Hiku Community Board Chair)

STAFF PRESENT: Andy Finch (District Engineer – District Engineering), Greg Monteith (Capital Works and Procurement Manager – Northland Transport Alliance), Jeff Devine (Strategy and Planning Manager – Northland Transport Alliance), Bernard Petersen (Maintenance and Operations Manager – Northland Transport Alliance), Lisa Nelson (Support Officer – Stakeholder Relationships), Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor - Democracy Services), Casey Gannon (Manager - Democracy Services)

1          Karakia Timatanga / Opening Prayer

Calvin Thomas – General Manager Northland Transport Alliance commenced the meeting with a karakia.

2          NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2023/8

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apology received from Kahika - Mayor Moko Tepania, Cr Babe Kapa, Cr John Vujcich be accepted and leave of absence granted.

Carried

3          ngā tono kōrero / Deputation

Nil.

4          Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4416985, pages 8 - 12 refers.

Resolution  2023/9

Moved:       Cr Ann Court

Seconded:  Cr Steve McNally

That Te Koukou – Transport Committee confirm the minutes of the meeting held 11 September 2023 are true and correct.

Carried

5          Ngā Pūrongo / Reports

5.1         Appointment of Te Koukou - Transport Committee Chairperson / Deputy Chairperson

Agenda item 5.1 document number A4418734, pages 13 - 16 refers.

Resolution  2023/10

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Ann Court

That Te Koukou – Transport Committee:

a)      use System B as the preferred voting system to appoint a Deputy Chairperson.

b)      appoint CR Steve McNally as Deputy Chairperson of Te Koukou – Transport Committee.

Carried

Cr Halkyard-Harawira arrived at 2:11 pm.

6          Ngā Pūrongo Taipitopito / Information Reports

6.1         Northland Transport Alliance - 2022/23 Year End Regional Transportation Activity Summary Report.

Agenda item 6.1 document number A4378948, pages 17 - 53 refers.

Resolution  2023/11

Moved:       Cr Ann Court

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport Committee:

a)      uplift the Northland Transport Alliance - 2022/23 Year End Regional Transportation Activity Summary Report; and,

b)      receive the report Northland Transport Alliance - 2022/23 Year End Regional Transportation Activity Summary Report.

Carried

At 2:21 pm, Cr Penetaui Kleskovic joined the meeting.

6.2         Transportation Activity Update - August 2023 Northland Transport Alliance Operations Report

Agenda item 6.2 document number A4418455, pages 54 - 104 refers.

Resolution  2023/12

Moved:       Cr Ann Court

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport Committee receive the report Transportation Activity Update - August 2023 Northland Transport Alliance Operations Report.

Carried

6.3         FNDC 2023/24 Transportation Capital Works Programme

Agenda item 6.3 document number A4417060, pages 105 - 111 refers.

Resolution  2023/13

Moved:       Cr Steve McNally

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Koukou - Transport Committee receive the report FNDC 2023/24 Transportation Capital Works Programme.

Carried

7          te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2023/14

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Steve McNally

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
7.1 - Road Maintenance External Contract Review - Findings and Recommendations	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Motion – Attendance in public excluded

Resolution  2023/15

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Ann Court

That Adele Gardner – Te Hiku Community Board Chair and Murray Niederer from Field Force 4 as a subject matter expert be permitted to stay in the meeting for the public excluded portion.

Carried

At 3:08 pm, Cr Mate Radich left the meeting.

8          Karakia Whakamutunga / Closing Prayer

Calvin Thomas finished the meeting with a closing karakia.

9          Meeting Close

The meeting closed at 4:08 pm.

The minutes of this meeting will be confirmed at the Ordinary Te Koukou - Transport Committee Meeting held on 30 October 2023.

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CHAIRPERSON