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19 October 2023 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Memorial Ave, Kaikohe
ON Thursday, 19
October 2023 AT 10:00 am
PRESENT: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Tāmati Rākena, Cr John Vujcich. Cr Ann Court (virtually), Cr Babe Kapa (virtually), Cr Mate Radich (virtually).
STAFF PRESENT: Janice Smith (Group Manager Corporate Services), Jonathan Slavich (Chief Financial Officer), Tanya Proctor (Head of Infrastructure Strategy), Jaye Michalick (Team Leader – Growth Planning & Placemaking), Tammy Wooster (Manager – Integrated Planning), Andrew McPhee (Principal Policy Planner), Ruben Garcia (Group Manager – Community & Engagement), Andy Finch (District Engineer), Roger Ackers (Group Manager – Planning & Policy), Deena-Maria Hemara (Kaiarahi Kaupapa Maori), Lawrence Wharerau (Kaiarahi Kaupapa Maori), Casey Gannon (Manager Democracy Services), Fleur Beresford (Democracy Advisor), Ellie Greenwood (Democracy Advisor), Imrie Dunn (Democracy Advisor).
Kahika/Mayor Moko Tepania commenced the meeting at 10.06 am.
1 Karakia Timatanga / Opening Prayer
Kowhai - Deputy Mayor Stratford opened the meeting with a Karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
Nil
3 ngā tono kōrero / Deputation
· Rewi Tolich – Long Term Plan for Lawnmowing by Council (appeared virtually).
· Rolf Mueller-Glodde and Inge Bremmer – Carbon Neutral NZ Trust (appeared in person).
· Ricky Asby and Arnold Munsell (both Te Uri Taniwha/Ngāti Korohue), Rio Greening (Ngāti Korohue), Nora Rameka (Ngāti Rēhia), Hugh Rihari (Ngāti Torehina/Ki Mataka)
· Representing Kerikeri\Waipapa Spatial Plan Engagement Report (appeared in person).
· Sean Stratton – Sewage and Wastewater at Tokerau Bay Property (appeared in person).
· Wally Hicks:
o Creation of a Dark Skies Reserve/Sanctuary;
o Category 2 Preservation of the Kaitaia Mosaic and the stopping of Kaitaia Town Square Project;
o Reopening of the Mangamuka Gorge early 2024;
o Category 4 Restoration of the Kohukohu Town Hall:
o Preliminary Research into FastOx Gasification Technology;
o FNDC’s Dog Control Policy in relation to the most recent attack which caused the death of local Moerewa resident.
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
Kahika Mayor Tepania adjourned the meeting from 11.22 am to 11.38 am for a break.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A4417817, pages 6 - 18 refers. |
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Resolution 2023/125 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council confirm the minutes of the Council meeting held 21 September 2023 as a true and correct record. |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Community Board Minutes - September 2023 Agenda item 7.1 document number A4419704, pages 64 - 85 refers. |
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Resolution 2023/126 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Hilda Halkyard-Harawira That Council note the following Community Board minutes: · 26 September 2023 Te Hiku Community Board · 27 September 2023 Kaikohe-Hokianga Community Board · 28 September 2023 Bay of Islands-Whangaroa Community Board |
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6.4 Kerikeri-Waipapa Spatial Plan Project - Public Engagement on Emerging Themes Agenda item 6.4 document number A4397454, pages 33 - 41 refers. |
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Resolution 2023/127 Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council approves for public engagement in November/December 2023 the emerging themes for Te Pātukurea (Kerikeri-Waipapa Spatial Plan) as set out in this report. |
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6.1 Far North Holdings Limited - Director Appointment Agenda item 6.4 document number A4397454, pages 19 - 21 refers. |
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Resolution 2023/128 Moved: Cr John Vujcich Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council receive the Far North Holdings Limited Director Appointment Report. Carried |
Kahika - Mayor Tepania noted a conflict of interest and left the meeting at 12.11 pm
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6.2 Unbudgeted Capital Funding - 146 Tokerau Beach Road. Agenda item 6.2 document number A4371002, pages 21 - 25 refers. |
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Resolution 2023/129 Moved: Cr Steve McNally Seconded: Cr Felicity Foy . That Council: a) Approve unbudgeted capital expenditure for 2023/24 as follows: i) $366,000 including contingency to address wastewater overflows at 146/148 Tokerau Beach Road ii) $156,000 including contingency to address storm water flooding at 146/148 Tokerau Beach Road to be paid for from the Storm Water Reserve. b) Approves the work being delivered through the Far North Waters Alliance. Abstained: Cr Moko Tepania |
Kahika - Mayor Tepania rejoined the meeting at 12.43 pm
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6.3 Easement required over Local Purpose Reserve pursuant to s 48 Reserves Act 1977, servicing Kerikeri Wastewater Treatment Plant Agenda item 6.3 document number A4371505, pages 26 - 32 refers. |
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Resolution 2023/130 Moved: Cr Steve McNally Seconded: Cr John Vujcich a) approve the granting of easement pursuant to section 48 of the Reserves Act 1977 over Lot 18 DP 321731, a Local Purpose (Esplanade) Reserve, for the purpose of electricity conveyance to the Kerikeri Wastewater Treatment Plant. b) note the granting of this easement will serve as an easement in gross in favour of Top Energy and is particularised as areas U and V on Title Plan LT 548772. |
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6.5 Road Re-Naming - Pera Road Waima back to Peras Road Agenda item 6.5 document number A4413552, pages 43 - 48 refers. |
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Resolution 2023/131 Moved: Cr John Vujcich Seconded: Cr Tāmati Rākena That Council agree to rename ‘Pera Road’ in Waima, ‘Peras Road’. |
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6.6 Road Renaming - Squeak Lane, Kerikeri Agenda item 6.6 document number A4413777, pages 49 - 53 refers. |
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Resolution 2023/132 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council agree to rename ‘Squeak Lane’ in Kerikeri, ‘Te Arapū Way’. |
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6.7 Committee Recommendations and Resolutions - October 2023 Agenda item 6.7 document number A4417471, pages 54 - 55 refers. |
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Resolution 2023/133 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr Penetaui Kleskovic That Council: Te Kuaka – Te Ao Māori Committee - Item 5.1 - Proposed District Plan Hearing Panel and Delegated Authority a) rescind d) of resolution 2023/101 carried at the 24 August 2023 Council meeting and replace it with d) “confirm a Proposed District Plan hearing panel of: i) five independent panel members, including two with chairing endorsement and one with skills and expertise in matters relating to Te Tiriti O Waitangi/Treaty of Waitangi, Kaupapa Māori and Matauranga Māori; and ii) optional Councillor panel members made up of either Deputy Mayor Stratford, Councillor Foy, Councillor Halkyard-Harawira or Councillor McNally where: (a) they are not conflicted; and (b) are accredited having done the making good decisions course.” b) approve delegated authority for the Proposed District Plan hearings panel to make recommendations to Council. |
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6.8 Kaikohe Wastewater Treatment Plant Desludging Contract 7/23/508 Agenda item 6.8 document number A4419487, pages 56 - 58 refers. |
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Resolution 2023/134 Moved: Cr John Vujcich Seconded: Kahika - Mayor Moko Tepania That Council delegate to the Chief Executive the authority to execute Contract 7/23/508 – Kaikohe WWTP Desludging in accordance with 3 August 2023 Council meeting resolution.
Abstained: Cr Babe Kapa |
At 1.14 pm Kōwhai - Deputy Mayor Kelly Stratford left the meeting.
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6.9 Hokianga Harbour Long Term Plan Agenda item 6.9 document number A4423229, pages 59 - 63 refers. |
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Resolution 2023/135 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council allocate $175,000 in the 2024/27 Long Term Plan to allow the preparation of a long-term plan for the crossing of the Hokianga Harbour. |
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7.2 Mayor and Councillor's Reports Agenda item 7.2 document number A4412943, pages 86 - 119 refers. |
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Resolution 2023/136 Moved: Kahika - Mayor Moko Tepania Seconded: Cr John Vujcich That Council note the reports submitted by Kahika – Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford and Councillors Ann Court, Hilda Halkyard-Harawira, Babe Kapa, Penetaui Kleskovic, and John Vujcich. NOTED: That Cr Tāmati Rākena had submitted his Report however this was omitted from the Agenda. It will be included in the Agenda for the next Council Meeting on 31st October 2023. |
At 1.17 pm Kōwhai - Deputy Mayor Kelly Stratford rejoined the meeting.
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7.3 Council Action Sheet Update September 2023 Agenda item 7.3 document number A4419608, pages 122 - 136 refers. |
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Resolution 2023/137 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr Tāmati Rākena That Council receive the report Council Action Sheet Update October 2023. |
Kahika Mayor Tepania adjourned the meeting for lunch from 1.22 pm to 2.00 pm.
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2023/138 Moved: Cr Tāmati Rākena Seconded: Kōwhai - Deputy Mayor Kelly Stratford That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
and that Eli Smith Kaiwhakawhiti Reo Language Interpreter be allowed to remain in the public excluded part of the meeting. |
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8.1 Confirmation of Information and Decisions to be released in Public |
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Resolution 2023/139 Moved: Cr John Vujcich Seconded: Cr Steve McNally That at the conclusion of the Public Excluded part of the meeting Council confirms the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting. |
Moved back into the Public Meeting at 3.03 pm
6 Karakia Whakamutunga / Closing Prayer
Kahika Mayor Tepania closed the meeting with a karakia.
7 Meeting Close
The meeting closed at 3.05 pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 31 October 2023.
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CHAIRPERSON