Minutes of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Minutes - Unconfirmed

26 October 2023

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Thursday, 26 October 2023 AT 10:00am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Councillor Ann Court, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Member Tyler Bamber.

STAFF PRESENT: Kim Hammond (Community Board Co-ordinator – Stakeholder Relationships), Kathryn Trewin (Funding Advisor – Stakeholder Relationships), Fleur Beresford (Democracy Advisor – Democracy Services), Ellie Greenwood (Democracy Advisor – Democracy Services), Imrie Dunn (Democracy Advisor – Democracy Services).

Chairperson Belinda Ward opened the meeting at 10.05am.

1 Karakia Timatanga / Opening Prayer

Member Jane Hindle commenced the meeting with a Karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Nil

3 Te wāhanga tūmatanui / Public Forum

4 Ngā Tono KŌrero / Deputations

5 ngā kaikōrero / Speakers

· Evita Zarina and David Krebs representing Bay of Islands Sailing Week in regard to item 7.6 a) Event Investment Funding Applications

· Janet McPhee and Andre Witehira representing Russell Returned Service’s Association (RSA) in regard to item 7.6 b) Event Investment Funding Applications

· Melanie Morgan representing BOI P&I Show in regard to item 7.6 c) Event Investment Funding Applications

· Jackie Sander representing The Kerikeri Street Party in regard to item 7.6 d) Event Investment Funding Applications

· Melanie Chandler-Winters representing Kerikeri Jazz Festival in regard to item 7.6 f) Event Investment Funding Applications

· Roz Dennis representing Cruzn’ the Bays 2024 in regard to item 7.6 g) Event Investment Funding Applications

· Shirley May representing BOI Country Rock Festival in regard to item 7.6 h) Event Investment Funding Applications

· Shirley May representing BOI Jazz and Blues Festival in regard to item 7.6 i) Event Investment Funding Applications

· Coralee Shortland and Wuki Beazley representing Bay of Islands Budgeting - Mana Aki in regard to item 9.1 c) Funding Applications

· Mereana Anderson representing Whangaroa Arts Festival / Te Kamura School in regard to item 9.1 b) Funding Applications

· Member Roddy representing Kawakawa Christmas Event in regard to item 9.1 d) Funding Applications

· Pamela-Anne Ngohe-Simon representing Moerewa Christmas Event in regard to item 9.1 e) Funding Applications

· Liarne McManus representing Karangahape Marae Trust in regard to item 9.1 f) Funding Applications

Chairperson Belinda Ward adjourned the meeting from 11.40am to 12.06pm for a short break.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4428066, pages 8 - 16 refers.

Resolution 2023/128

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board confirm the minutes of meeting held on 28 September 2023 are a true and correct record.

Carried

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Reports

Agenda item 7.1 document number A4428019, pages 17 - 26 refers.

Resolution 2023/129

Moved: Member Bruce Mills

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward, and Members Jane Hindle, Bruce Mills, Roddy Pihema, and Amy Slack.

Carried

7.2 Road Naming - 373 Kerikeri Road, Kerikeri

Agenda item 7.2 document number A4417819, pages 27 - 30 refers.

Resolution 2023/130

Moved: Member Jane Hindle

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name the two public roads addressed at 373 Kerikeri Road, Kerikeri as follows:

a) Road 1: Te Uru Lane

b) Road 2: Hua Whenua Lane

Carried

7.3 Summer 2023 Rural Travel Funding applications

Agenda item 7.3 document number A4413270, pages 31 - 34 refers.

Resolution 2023/131

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board allocate Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:

a) Bay of Islands College, Kawakawa $1,900

b) Russell Sports Club $1,000

c) Whangaroa College, Kaeo $1,900

Carried

7.4 Rural Travel Funding Reports

Agenda item 7.4 document number A4417607, pages 35 - 44 refers.

Committee Resolution 2023/132

Moved: Member Amy Slack

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the project report received from:

a) Bay of Islands College

b) Kerikeri High School

c) Moerewa Rugby

d) Russell Sports Club

Carried

7.5 Project Funding Reports

Agenda item 7.5 document number A4419489, pages 45 - 48 refers.

Resolution 2023/133

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board note the project report received from Meraki Hub.

Carried

Chairperson Belinda Ward adjourned the meeting from 12.32pm to 1.16pm to break for lunch.

9 te wāhanga tūmataiti / public excluded

Resolution to exclude the public, page 65 refers.

Resolution 2023/134

Moved: Member Belinda Ward

Seconded: Member Jane Hindle

That item 7.6 be moved into Public Exclusion to enable a free and frank discussion of all Funding Applications.

Carried

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 - Funding Applications	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Chairperson Belinda Ward moved the meeting to public exclusion at 1.17pm.

CONFIRMATION OF INFORMATION AND DECISIONS TO BE RELEASED IN PUBLIC

Resolution 2023/143

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board confirms the information and decisions contained in the part of the meeting held in public excluded will be reinstated in public meeting.

Carried

RESOLUTION TO READMIT THE PUBLIC

Resolution 2023/144

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board moves out of Public Excluded and into Ordinary meeting.

Carried

The Public meeting recommenced at 3.02pm

7.6a Event Investment Funding Applications

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/135

Moved: Member Lane Ayr

Seconded: Member Belinda Ward

That Bay of Islands-Whangaroa Community Board approve the sum $5,000 (plus GST if application) to be paid from the Board’s Community Grant Fund account to Bay of Islands Sailing Week for the 2024 Sailing Week, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

Abstained: Cr Ann Court

lost

7.6b Event Investment Funding Application

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/136

Moved: Member Bruce Mills

Seconded: Member Roddy Hapati-Pihema

That Bay of Islands-Whangaroa Community Board approves the sum $2,000 (plus GST if application) to be paid from the Board’s Community Fund account to Russell RSA for 2024 ANZAC Day costs to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

lost

7.6c Event investment funding applications

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/137 Moved: Counsellor Ann Court

Seconded: Member Jane Hindle

That Bay of Islands-Whangaroa Community Board does not approve the sum $2,500 (plus GST if application) to be paid from the Board’s Community Fund account to Bay of Islands P&I Association for 2023 P&I Show costs to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

Abstained: Tyler Bamber

Carried

7.6d event investment funding applications

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/138

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board approve the sum $2,000 (plus GST if application) to be paid from the Board’s Community Fund account to Jacman Entertainment for 2023 Kerikeri Street Party costs to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

In Favour: Amy Slack

Against: Belinda Ward, Lane Ayr, Bruce Mills, Roddy Hapati-Pihema, and Jane Hindle

Abstained: Tyler Bamber and Cr Ann Court

lost 1/5

7.6f event investment funding applications

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/139

Moved: Member Tyler Bamber

Seconded: Member Belinda Ward

That Bay of Islands-Whangaroa Community Board approve the sum $2,500 (plus GST if application) to be paid from the Board’s Community Fund account to Kerikeri Summer Jazz Festival for 2024 Jazz Festival costs to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected, and sustainable.

In Favour: Bruce Mills

Abstained: Cr Ann Court

lost 1/6

7.6g event investment funding applications

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/140

Moved: Member Bruce Mills

Seconded: Member Amy Slack

That Bay of Islands-Whangaroa Community Board approve the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Cruzn’ the Bay for 2024 Cruzn’ the Bay costs to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

Abstained: Belinda Ward, Lane Ayr, and Tyler Bamber

Carried

7.6h EVENT INVESTMENT FUNDING APPLICATIONS

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/141

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That Bay of Islands-Whangaroa Community Board approve the sum $2,500 (plus GST if application) to be paid from the Board’s Community Fund account to Bay of Islands Country Rock Festival for 2024 Country Rock Festival towards the bus costs, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

Abstained: Cr Ann Court

carried

7.6i EVENT INVESTMENT FUNDING APPLICATIONS

Agenda item 7.6 document number A4416018, pages 49 - 55 refers.

Resolution 2023/142

Moved: Member Bruce Mills

Seconded: Member Lane Ayr

That Bay of Islands-Whangaroa Community Board approve the sum $2,500 (plus GST if application) to be paid from the Board’s Community Fund account to Bay of Islands Jazz and Blues Festival for 2024 Jazz and Blues Festival towards the bus costs, to support the following Community Outcomes:

i) Proud, vibrant communities.

ii) Communities that are healthy, safe, connected and sustainable.

Abstained: Cr Ann Court

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Statement of Community Board Fund Account as at 30 September 2023

Agenda item 8.1 document number A4438248, pages 56 - 61 refers.

Resolution 2023/143

Moved: Member Belinda Ward

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 30 September 2023”.

Carried

8.2 Bay of Islands-Whangaroa Community Board October Action Sheet Update

Agenda item 8.2 document number A4428799, pages 62 - 64 refers.

Resolution 2023/144

Moved: Member Jane Hindle

Seconded: Member Tyler Bamber

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board October Action Sheet Update.

Carried

10 Karakia whakamutunga / closing prayer

Member Jane Hindle closed the meeting with a Karakia.

11 tE kAPINGA hUI / Meeting Close

The meeting closed at 3.12pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 23 November 2023.

...................................................

CHAIRPERSON