Te Huia - Executive Review Committee Meeting Minutes - Unconfirmed

7 September 2023

MINUTES OF Far North District Council
Te Huia - Executive Review Committee Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 7 September 2023 AT 9:35 am

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai – Deputy Mayor Kelly Stratford, Cr John Vujcich, Cr Felicity Foy (virtual), Cr Babe Kapa, Cr Tāmati Rākena (virtual), Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich

STAFF PRESENT: Casey Gannon (Democracy Services Manager)

1            Karakia TimatAnga – Opening Prayer

Kahika - Mayor Moko Tepania opened with a karakia.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Resolution  2023/17

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That the apology received from Cr Ann Court and lateness for Cr Hilda Halkyard-Harawira be accepted and leave of absence granted for Cr Court.

Carried

3            Ngā Tono Kōrero / Deputation

Nil.

4            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

1.1         Confirmation of Previous Minutes

Agenda item 1.1 document number A4368747, pages 8 - 9 refers

Resolution  2023/18

Moved:       Kōwhai – Deputy Mayor Kelly Stratford

Seconded:  Kahika - Mayor Moko Tepania

That Te Huia - Executive Review Committee confirm the minutes of the 8 August 2023 Te Huia - Executive Review Committee meeting as a true and correct record.

Carried

5            Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2023/19

Moved:       Cr John Vujcich

Seconded:  Kahika - Mayor Moko Tepania

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
2.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
2.2 - General Employment Matters	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Confirmation of Information and Decisions to be released in Public

Resolution  2023/20

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That Te Huia – Exectuive Review Committee confirm the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting.

Carried

5            Karakia Whakamutunga – Closing Prayer

Kahika - Mayor Moko Tepania closed with a karakia.

6            tE kAPINGA hUI / Meeting Close

The meeting closed at 11:11 am.

The minutes of this meeting were confirmed at the Te Huia - Executive Review Committee Meeting held on 3 October 2023.

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CHAIRPERSON