Kaikohe-Hokianga Community Board Meeting Minutes Unconfirmed

27 September 2023

 

   MINUTES OF
Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 27 September 2023 AT 10:05 am

 

PRESENT:               Member Chicky Rudkin, Member Tanya Filia, Member Mike Edmonds, Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh, Member John Vujcich

IN ATTENDANCE:

STAFF PRESENT: Melissa Wood (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Fleur Beresford (Democracy Advisor), Marlema Baker (Democracy Advisor)

 

1          Karakia Timatanga / Opening Prayer

Deputy Chair Tanya Filia commenced the meeting and opened with a karakia.

2          NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

2.1         Apologies

Resolution  2023/94

Moved:       Member John Vujcich

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board receive apologies from Chairperson Chicky Rudkin and a leave of absence granted.

Carried

3          Te wāhanga tūmatanui / Public Forum

Shaun Reilly

·        Roadside Litter

·        Maihi Park – Pā and Maori village is a feasible proposition that would help bring tourism to Kaikohe.

·        Old Bay Road 1 way bridge is dangerous and needs to be widened to a 2-lane bridge urgently.

·        Banking services in Kaikohe are non-existent and need to be reinstated to what they were in the past.

·        The amalgamation of FNDC from the old borough council has made things worse.

·        Rats/Pests at the weigh-station not being attended to by Council.

·        Honours Board in Kaikohe Council office needs to be reinstated and updated to acknowledge more people in the community

 

3.1         Far North District Council Honours Board

Resolution  2023/95

Moved:       Member Mike Edmonds

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board request a report from staff explaining when the Honours Board ceased to be used and why?

Carried

 

Bob Bryant – lives by the Cycle Trail – 35 houses built on 1.5 acres of land. This area is prone to flooding. Stormwater issues there for current occupants and will be issues for the new builds which will make the problems worse. Advised to request a deputation to speak at the next Council meeting 19 October 2023.

4          Ngā Tono KŌrero / Deputations

Desiree Harris and Mary Diane Harris – Item 7.4 Road Re-Naming - Pera Road Waima back to Peras Road.

·           Petition tabled in support of changing the name back to Peras road.

·           Confirmed that whanau, residents and hapu support the changing of Pera Road back to Peras road.

5          ngā kaikōrero / Speakers

·        Alice Davis & Hayley Paul – Te Kohanga Reo o Whirinaki 40th Anniversary Celebration.  Item 7.7f) refers

·        Craig Seuseu – Sanitarium Weet-Bix Kids TRY Challenge. Item 7.7c) refers. (virtually)

 

Meeting adjourned at 10:49am and resumed at 10:57am

 

Member Edmonds request that Te Reo Māori language translation services be made available to Community Board meetings

6          Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A4145382, pages 8 - 12 refers.

Resolution  2023/96

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 30 August 2023 as a true and correct record.

Carried

7          Ngā Pūrongo / Reports

7.1         Chairperson and Members Reports

Agenda item 7.1 document number A4161223, pages 13 - 16 refers.

Resolution  2023/97

Moved:       Member John Vujcich

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board note the report from Member Jessie McVeagh.

Carried

 

7.2         Hokianga Harbour Long Term Plan

Agenda item 7.2 document number A4284404, pages 17 - 21 refers.

Resolution  2023/98

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board recommend that Council allocate funds in the 2024/27 Long Term Plan to allow the preparation of a long-term plan for the crossing of the Hokianga Harbour.

Carried

 

7.3         Reserve Management Plan programme

Agenda item 7.3 document number A4333398, pages 22 - 25 refers.

MOTION

Moved:       Member John Vujcich

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board recommend that an individual Reserve Management Plan is prepared for _________ reserve in the Kaikohe-Hokianga ward.

Amendment

Moved:       Member John Vujcich

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board recommends that;

a)            an individual Reserve Management Plan be prepared for Rawene Domain, and that the concept plans be fast-tracked for early 2024, and

b)            initiate pre-engagement with all hapu connected with the Hone Heke Memorial Park in regards to the reserve classification of the park.

carried

The amendment became the substantive motion

Resolution  2023/99

Moved:       Member Jessie McVeagh

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board recommends that;

a)            an individual Reserve Management Plan be prepared for Rawene Domain, and that the concept plans be fast-tracked for early in 2024, and

b)           investigate pre-engagement with all hapu connected with the Hone Heke Memorial Park in regards to the reserve classification of the park.

Carried

 

7.4         Road Re-Naming - Pera Road Waima back to Peras Road

Agenda item 7.4 document number A4364457, pages 26 - 31 refers.

Resolution  2023/100

Moved:       Member Tanya Filia

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board:

a)   uplift the report pursuant to Council’s Naming Policy that was left to lie at 2 August 2023 meeting, and

b)   recommend that Council re-name Pera Road, Peras Road.

Carried

 

7.5         Kaikohe-Hokianga Community Board Strategic Plan 2023-2025

Agenda item 7.5 document number A4376455, pages 32 - 49 refers.

Resolution  2023/101

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board

a)            adopt the Kaikohe-Hokianga Community Board Strategic Plan 2023 – 2025 and

b)           that the top 10 priorities include public toilets at Waimamaku and/or Mangamuka.

Carried

 

7.6         ALLOCATION OF Placemaking FundS FOR Rawene Domain geoTECH rEPORT

Resolution  2023/102

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board allocates up to $10,000 from its Placemaking Fund to support a Geotech report, if required, to inform the Rawene Domain concept plan.

Against:           Crs Mike Edmonds and John Vujcich

Carried

 

7.7         Project Funding Reports

Agenda item 7.6 document number A4383137, pages 59 – 76 refers.

Resolution  2023/103

Moved:       Member John Vujcich

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board note the project report received from:

a)       Bay of Islands Hockey Association

b)       Nights of Light Rawene

c)       Northland College

d)       Opononi Bowling Club

e)       Rob Pink (Rawene Sand)

f)        Weet-Bix TRY Challenge in Schools

Carried

 

7.8 a      Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/104

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board approve the sum $2,967 (plus GST if application) to be paid from the Board’s Community Fund account to Nga Mahi Toi o Horeke Trust for Horeke Whanau Day, to support the following Community Outcomes:

i)       Proud, vibrant communities.

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

 

7.8 b      Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/105

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board:

approves the sum of $3,500 (plus GST if applicable) be paid from the Board’s Placemaking Fund to Rawene School for the 2023 South Hokianga Kapa Haka Festival to support the following Community Outcomes:

i)             Proud, vibrant communities

ii)           Communities that are healthy, safe, connected and sustainable.

Carried

 

7.8 c      Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/106

Moved:       Member John Vujcich

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board approves the sum of $5,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to SMC Events for Kaikohe-Hokianga Ward Sanitarium Weet-Bix Kids TRY Challenge, to support the following Community Outcomes:

i)             Proud, vibrant communities

ii)           Communities that are healthy, safe, connected and sustainable.

Carried

 

7.8 d      Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/107

Moved:       Member Jessie McVeagh

Seconded:  Member John Vujcich

That the Kaikohe-Hokianga Community Board approves the sum of $1,670 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to South Hokianga Growers Market for the establishment of a growers market in the South Hokianga, to support the following Community Outcomes:

i)             Proud, vibrant communities

ii)           Communities that are healthy, safe, connected and sustainable.

Carried

 

7.8 e      Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/108

Moved:       Member John Vujcich

Seconded:  Member Tanya Filia

That the Kaikohe-Hokianga Community Board leaves the application from Taheke Community Centre to fence the Taheke Hall section to lie on the table until the October 2023 meeting of the Kaikohe-Hokianga Community Board meeting, to allow conversations to take place with appropriate Council staff and ensure the application is appropriate.

Carried

 

7.8 f       Funding Applications

Agenda item 7.7 document number A4383258, pages 77 - 128 refers.

Resolution  2023/109

Moved:       Member Tanya Filia

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board approves the sum of $3,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Te Kohanga Reo o Whirinaki for a community celebration of the 40th anniversary of Te Kohanga to support the following Community Outcomes:

i)             Proud, vibrant communities

ii)           Communities that are healthy, safe, connected and sustainable.

Carried

 

8          Ngā Pūrongo Taipitopito / Information Reports

8.1         Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 August 2023

Agenda item 8.1 document number A4395335, pages 129 - 133 refers.

Resolution  2023/110

Moved:       Member John Vujcich

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 August 2023.

Carried

 

8.2         Kaikohe-Hokianga Community Board Action Sheet Update September 2023

Agenda item 8.2 document number A4143887, pages 134 - 134 refers

Resolution  2023/111

Moved:       Member John Vujcich

Seconded:  Member Mike Edmonds

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update September 2023.

Carried

8          tE kAPINGA hUI / Meeting Close

The meeting closed at 12:45 pm.

 

The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 25 October 2023.

 

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CHAIRPERSON