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1 August 2023 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 1 August
2023 AT 10:01
am
PRESENT: Chairperson Adele Gardner, Deputy Chairperson John Stewart, Member Darren Axe, Member William (Bill) Subritzky, Member Rachel Baucke.
IN ATTENDANCE:
STAFF PRESENT: Kathryn Trewin (Funding Advisor) Marlema Baker (Democracy Advisor)
1 Karakia Timatanga / Opening Prayer
Chair Adele Gardner commenced the meeting and Member Rachel Baucke opened with a karakia/prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Apologies have been received from Sheryl Bainbridge, Member Felicity Foy and Cr Hilda Halkyard-Harawira.
A conflict of interest was declared by Deputy Chairperson John Stewart for items 7.4 c).
3 Te wāhanga tūmatanui / Public Forum
There were no public forum speakers for this meeting
4 Ngā Tono KŌrero / Deputations
No deputations received for this meeting
Kaitaia Business Association – Andrea Panther (item 7.4.c refers)
· Asked to withdraw the Mangakai Fence from the Kaitaia Business Association funding application.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4283122, pages 8 - 9 refers |
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Resolution 2023/58 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board confirms the minutes of the meeting held 6 June 2023, to be a true and correct record. |
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7.1 Lease extension request Aupouri Ngati Te Rarawa (ANT) Trust Agenda item 7.1 document number A4249149, pages 15 - 20 refers |
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Resolution 2023/59 Moved: Member John Stewart Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board recommends that Council: a) approve the renewal of a further 5 year term, expiring on 31 August 2028, as allowed for in the current lease to Aupōuri Ngāti Kahu – Te Rarawa Trust over Tangonge Domain, being Recreation Reserve DP 108 Title NA530/132, located at 63 Bonnet Road, Kaitaia. The terms being: · Term: 5 years · $118 plus GST per year in conjunction with the Fees & Charges Policy for 2023/24 and reviewed annually. b) recommends to Council that the public consultation process is commenced on the granting of a new ground 30 (15+15) year lease to Aupōuri Ngāti Kahu – Te Rarawa Trust over Tangonge Domain, being Recreation Reserve DP 108 Title NA530/132, located at 63 Bonnet Road, Kaitaia. The terms of the proposed lease shall be: • Term: 30 Years (15+15) • Rental: As per FNDC Fees and Charges Schedule for a Community lease. • $118 plus GST for 2022/23 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule. c) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council. |
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7.2 Ground Lease to Doubtless Bay Sea Scouts - East Street Taipa Agenda item 7.2 document number A4254025, pages 91 - 95 refers |
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Resolution 2023/60 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board: a) recommends to Council that the public consultation process is commenced on the granting of a new ground lease to Scouts Aotearoa over part of the Recreation Reserve being approximately 860 square metres of Part Allot 5 PSH OF Taipa, held in New Zealand Gazette 1984 page 104. The terms of the proposed lease shall be: Term: 15 Years (5+5+5) Rental: As per FNDC Fees and Charges Schedule for a Community lease. § $113 plus GST for 2022/23 and reviewed annually in conjunction with the FNDC Fees and Charges Schedule. b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council. |
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7.3 Alfresco Dining Applications Agenda item 7.3 document number A4270344, pages 97 - 102 refers |
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Resolution 2023/61 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board pursuant to the Council resolution passed on 30 June 2022, support the renewal of alfresco dining approval applications from Jesse’s on the Waterfront Café & Bar, Beach Box Coffee and Gelato and Mussell Rock Café & Bar to assist with the final decision on the renewal applications. |
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Agenda item 7.4 document number A4294308, pages 109 - 112 refers |
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Resolution 2023/62 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board approves the sum $2,733 (plus GST if application) to be paid from the Board’s Community Fund account to Kaitaia Sports And Leisure Trust for 2023 Boxing event animal care, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Resolution 2023/63 Moved: Member William (Bill) Subritzky Seconded: Member Darren Axe That Te Hiku Community Board declines the sum $2,500 (plus GST if application) to be paid from the Board’s Community Fund account to Taemaro Marae for costs towards the Piri Mokena Tournament, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
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Resolution 2023/64 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board approves the sum $33,749 (plus GST if application) to be paid from the Board’s Placemaking Fund account to Kaitaia Business Association for the following Te Hiku Revitalisation Projects: to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable
· Market Square Stage Backdrop - $5,561 carried 5/0
· South Road Pou Repairs - $10,800 Declined
· Commerce St Seating - $2,255 carried 5/0 · Mosaic Tile Removal - $10,000 (applicant to return to the next community board meeting with the plan). carried 5/0
· 8 x Cultural Artwork Plinths - $15,933 Abstained: Cr John Stewart carried 4/0 |
Meeting adjourned 11:05 am – returned 11:21 am
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Resolution 2023/65 Moved: Chairperson Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board Rescinds Resolution 2022/52 (i) of 21 June 2022 allocated $2,000 to fund the removal of a Monkey Apple Tree at the Coopers Beach Shopping centre and directs that these funds be returned to their Community Grant fund for future allocation. |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Chairperson and Member Reports Agenda item 8.1 document number A4292904, pages 137 - 146 refers |
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Resolution 2023/66 Moved: Chairperson Adele Gardner Seconded: Member Rachel Baucke That the Te Hiku Community Board note the July 2023 reports from Chairperson Adele Gardner, Deputy Chairperson John Stewart, Members Darren Axe, Sheryl Bainbridge, Rachel Baucke and Bill Subritzky. |
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8.2 Te Hiku Community Board Action Sheet Update August 2023 Agenda item 8.2 document number A4293097, pages 147 - 151 refers |
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Resolution 2023/67 Moved: Chairperson Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet August 2023. |
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 12:02 pm with a closing prayer by member Rachel Baucke..
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 29 August 2023.
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CHAIRPERSON