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2 August 2023 |
MINUTES
OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 2 August
2023 AT 10:02
am
PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Mike Edmonds, Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh.
IN ATTENDANCE: Cr Babe Kapa.
STAFF PRESENT: Rhonda-May Whiu - Democracy Advisor, Melissa Wood – Community Board Co-ordinator, Kathryn Trewin – Funding Advisor, Eden Ramsey - Finance and Customer Administrator, Janie Little – Programme Coordinator - MTFJ, Rochelle Dean – Manager – Compliance.
1 Karakia Timatanga / Opening Prayer
Chairperson Chicky Rudkin opened the meeting with a karakia.
2 Te wāhanga tūmatanui / Public Forum
Linda Bracken from Kaikohe Business Association regarding anti-tagging and Recreation Road planter boxers.
Ross Killen regarding concerns with the new southern dog pound and rubbish on main road.
3 Ngā Tono KŌrero / Deputations
Nil
Anita Warren from Otaua Sports Club regarding agenda item 7.6a funding application.
Shane Watts regarding 5 July 2023 agenda item 7.2g funding application.
At 10:27 am, Member Mike Edmonds left the meeting.
At 10:28 am, Member Mike Edmonds returned to the meeting.
5 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
An apology was received from Member John Vujcich and is accepted as he is absent on other Council business.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item document number A4145320, pages 8 - 15 refers. |
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Resolution 2023/66 Moved: Member Jessie McVeagh Seconded: Deputy Chairperson Tanya Filia That the Kaikohe-Hokianga Community Board confirms the minutes of the meeting held 5 July 2023 as a true and correct record. |
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7.1 Chairperson and Members Reports Agenda item document number A4144352, pages 16 - 24 refers. |
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Resolution 2023/67 Moved: Member Harmonie Gundry Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board note the July 2023 reports from Chairperson Chicky Rudkin and Member Trinity Edwards, Deputy Chairperson Tanya Filia, and Member Jessie McVeagh. |
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7.3 Road Naming - Lot 19, 90 Wehirua Road, Okaihau Agenda item document number A4306808, pages 37 - 47 refers. |
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Resolution 2023/69 Moved: Member Mike Edmonds Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Toka Puia Lane that is currently addressed at Lot 19, 90 Wehirua Road, Okaihau as per map (A4000790). |
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7.4 Alfresco Dining Applications Agenda item document number A4272366, pages 48 - 56 refers. |
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Resolution 2023/70 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board pursuant to the Council resolution passed on 30 June 2022, provide comment on the renewal of alfresco dining approval applications from Kaikohe Bakehouse Café and A New Era Cafe to assist with the final decision on the renewal applications. |
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Moved: Member Jessie McVeagh Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board support both of the alfresco dining applications and request that the condition be added to the application that the area be a non-smoking area Abstained: Member Tanya Filia lost |
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Resolution 2023/71 Moved: Member Mike Edmonds Seconded: Chairperson Chicky Rudkin That the Kaikohe-Hokianga Community Board support both alfresco dining applications. Abstained: Member Jessie McVeagh and Member Tanya Filia |
At 10:55 am, Deputy Chairperson Tanya Filia left the meeting.
At 10:58 am, Deputy Chairperson Tanya Filia returned to the meeting.
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7.5 Initiation of public consultation for ground lease to Hokianga Bowling Club over 61 Clendon Esplanade, Rawene Agenda item document number A4261098, pages 57 - 62 refers. |
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Moved: Member Jessie McVeagh Seconded: Member Tanya Filia That the Kaikohe – Hokianga Community Board recommends to Council: a) that the public consultation process is commenced on the granting of a new ground lease to Hokianga Bowling Club Incorporated, over approximately 2700.9m2 of land being Sections 153, 157 and 158 TN OF Rawene, located at 61 Clendon Esplanade, Rawene and vested in Far North District Council as recreation reserve. The terms of the proposed lease shall be: Term: 15 years (5+5+5) – allowed for under the Reserves Act 1977 Rental: As per FNDC Fees and Charges Schedule for a Community lease. $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC fees and Charges Schedule. b) is appointed to hear any submissions received in response to the consultation process and to make recommendations to Council. Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe – Hokianga Community Board recommends to Council: a) that the public notice as required by the Reserves act 1977 is commenced on the granting of a new ground lease to Hokianga Bowling Club Incorporated, over approximately 2700.9m2 of land being Sections 153, 157 and 158 TN OF Rawene, located at 61 Clendon Esplanade, Rawene and vested in Far North District Council as recreation reserve. The terms of the proposed lease shall be: Term: 15 years (5+5+5) – allowed for under the Reserves Act 1977 Rental: As per FNDC Fees and Charges Schedule for a Community lease. $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC fees and Charges Schedule. b) is appointed to hear any submissions received in response to the public notice and to make recommendations to Council. cARRIED The amendment became the substantive motion. Resolution 2023/72 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin
That the Kaikohe - Hokianga Community Board recommends to Council: a) that the public notice as required by the Reserves act 1977 is commenced on the granting of a new ground lease to Hokianga Bowling Club Incorporated, over approximately 2700.9m2 of land being Sections 153, 157 and 158 TN OF Rawene, located at 61 Clendon Esplanade, Rawene and vested in Far North District Council as recreation reserve. The terms of the proposed lease shall be: Term: 15 years (5+5+5) – allowed for under the Reserves Act 1977 Rental: As per FNDC Fees and Charges Schedule for a Community lease. $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC fees and Charges Schedule. b) is appointed to hear any submissions received in response to the public notice and to make recommendations to Council. |
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7.6a Funding Applications Agenda item document number A4298043, pages 63 - 82 refers. |
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Resolution 2023/73 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board leaves the application from Otaua Sports Club for basketball and sporting facility upgrades to lie on the table while staff work through the project logistics with the applicant. |
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Resolution 2023/74 Moved: Member Jessie McVeagh Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board approves the sum of $1,000 (plus GST if applicable) be paid from the Board’s the Board’s Community Fund to Jinu Jose for Onam 2023 community celebration to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
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Resolution 2023/75 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board approves the request from the Rawene Golf Club for an extension of time for their Family Fun Day Event to take place no later than 31 March 2024, due to adverse weather events preventing the event from taking place on the original date. |
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Resolution 2023/76 Moved: Member Mike Edmonds Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board directs that the unused balance of $60 granted to the Hokianga Sailing Trust on 1 June 2022 (resolution 2022/42) be rescinded and the funds returned to the Boards Community Fund for reallocation. |
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Resolution 2023/77 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board rescinds resolution 2022/47 (j) allocating $1,650 to Rob Pink for the purchase and installation of sand for the Clendon Esplanade at Rawene and directs that the funding be returned to the Boards Placemaking Fund for reallocation, as the applicant has made a subsequent application that has superseded this application. |
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Resolution 2023/78 Moved: Member Tanya Filia Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board rescinds resolution 2022/52 allocating $3,000 towards visual communications and public relations for the work at Memorial Park and directs the funding be returned to the Boards Placemaking Fund for reallocation, as the work was undertaken by the Far North District Council Communications team as part of their workstream. |
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7.6g Funding Applications |
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Resolution 2023/79 Moved: Member Mike Edmonds Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board rescinds resolution 2022/59 allocating $1,800 to the Ngapuhi Hokianga Ki Te Raki Society Incorporated as the event applied for did not take place and directs the funding be returned to the Boards Community Fund for reallocation. |
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Resolution 2023/80 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board uplifts the funding application report from Shane Watts that was left to lie on the table at the 5th of July 2023 meeting and approves the sum of $1,500.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Shane Watts for the recording of music to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Hokianga Ferry Liaison Group Agenda item document number A4263404, pages 83 - 87 refers. |
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Resolution 2023/81 Moved: Member Chicky Rudkin Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board receives the Hokianga Ferry Liaison Group Information report. |
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8.2 Kaikohe-Hokianga Community Board Action Sheet Update July 2023 Agenda item document number A4143883, pages 88 - 89 refers. |
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Resolution 2023/82 Moved: Member Chicky Rudkin Seconded: Member Harmonie Gundry That the Kaikohe-Hokianga Community Board note there are no action items for July 2023. |
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 11.20 am.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 30 August 2023.
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CHAIRPERSON