Extraordinary Council Meeting Minutes

14 August 2023

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Virtually via Microsoft Teams
ON Monday, 14 August 2023 AT 2:00 pm

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich

IN ATTENDANCE: Member Jessie McVeagh (Kaikohe-Hokianga Community Board)

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2023/92

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apology received from Cr McNally and Kaikohe-Hokianga Community Board Chairperson Chicky Rudkin be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

There were no deputations for this meeting.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Acknowledgement and condolences for the passing of Mr Jonathan Tau, husband of Kaikohe-Hokianga Community Board Chairperson Chicky Rudkin.

· Acknowledgment of the devastation and lives loss in the fires in Lahaina, Maui.

· A moment of silence was observed.

5            Ngā Pūrongo / Reports

5.1         Proposed Terms of Reference for Te Koukou Transport Committee and Setting of Meeting Dates

Agenda item 5.1 document number A4335381, pages 6 - 10 refers.

Resolution  2023/93

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) adopt the Te Koukou - Transport Committee Terms of Reference with the following changes:

i. receive and consider any consultation document and/or any proposed amended or new legislative instrument that may have a transport related outcomes and where appropriate make submissions and enable political advocacy at a Mayoral Forum Level if required

ii. receive and adopt the Asset Management Plan for Transport

iii. receive the draft Regional Land Transport Plan and if appropriate make submissions to the Regional Land Transport Plan

iv. receive the draft Regional Public Transport Plan and if appropriate make submissions to the Regional Land Transport Plan

v. receive and adopt Far North District Council's walking and cycling strategies

vi. receive and support the community boards footpath and streetlight programmes and monitor delivery

vii. receive and consider any road safety strategies

viii. receive and consider any speed management petitions

ix. receive and consider any placemaking projects that have a transport related component so the committee can ensure the projects are captured (where appropriate) in our funding and planning instruments

x. receive invitations to apply for external funding opportunities in a timely manner so that the committee may advocate for community-initiated infrastructure projects. (Examples PGF, TIF); and

b)   adopt the 2023 Te Koukou - Transport Committee meeting schedule

i. 11 September 10:00 am

ii. 9 October 10:00 am

iii. 30 October 10:00 am

iv. 27 November 10:00 am

Abstained:       Crs Mate Radich and Tāmati Rākena

Carried

6            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2023/94

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Tāmati Rākena

That the public be excluded from the following parts of the proceedings of this meeting; and that,

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Solid Waste Services Contract Procurement Plan	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
6.2 - Briefing on Resource Consent Conditions - Kohukohu/Opononi	s7(2)(c)(ii) - the withholding of the information is necessary to protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information would be likely otherwise to damage the public interest s7(2)(g) - the withholding of the information is necessary to maintain legal professional privilege	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

and that Kaikohe-Hokianga Community Board member Jessie McVeagh be allowed to remain in the meeting.

Carried

At the conclusion of the public excluded session Council confirmed the information and decisions contained in the part of the meeting held with public excluded NOT be restated in public meeting.

7            Karakia Whakamutunga / Closing Prayer

Kahika Moko Tepania closed with a karakia.

8            Meeting Close

The meeting closed at 3:37 pm.

The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 24 August 2023.

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CHAIRPERSON