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Kaikohe-Hokianga Community Board Meeting Minutes - UNCONFIRMED |
5 July 2023 |
MINUTES OF
Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 5 July
2023 AT 10:00
am
PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Mike Edmonds, Member Trinity Edwards, Member Jessie McVeagh, Member John Vujcich
IN ATTENDANCE: Janie Little (Programme Coordinator MTFJ)
STAFF PRESENT: Kathryn Trewin (Funding Advisor), Casey Gannon (Democracy Advisor), Melissa Wood (Community Board Coordinator)
1 Karakia Timatanga / Opening Prayer
Deputy Chairperson Tanya Filia opened the meeting with a karakia.
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2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest |
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Resolution 2023/31 Moved: Member Jessie McVeagh Seconded: Member John Vujcich That the apology from member Harmonie Gundry be accepted and leave of absence granted. |
2 Te wāhanga tūmatanui / Public Forum
Shaun Reilly spoke regarding the use of open spaces, gutters, grass overgrown, litter and toilets blocked as well as a proposal for a cycle way exit.
Linda Bracken spoke regarding Taheke, tagging in Kaikohe and gas bottles being stolen from local businesses.
Alice Croft and Mark Lester introduced themselves and would like to be more active for the community of Horeke.
3 Ngā Tono KŌrero / Deputations
There were no deputations for this meeting.
· Sam Stewart - Coast to Coast Cat Rescue (item 7.3 a) refers
· Rob Pink - Hokianga Bowling Club (item 7.3 b) refers
· Michelle Hoani-Heihei - Ngā Moko a Rāhiri Incorporated (item 7.3 d) refers
· Paul and Linda Fowlie - Opononi Bowling Club (item 7.3 f) refers
· Max Cochrane - Kaikohe Ratana Church (item 7.3 h) refers
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4144949, pages 8 - 13 refers. |
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Resolution 2023/32 Moved: Member John Vujcich Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board confirm the minutes of the extraordinary meeting held 15 June 2023 as a true and correct record with note that Member Vujcich was not present due to strategic planning meeting. |
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7.1 Chairperson and Members Reports Agenda item 7.1 document number A4144257, pages 14 - 22 refers. |
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Resolution 2023/33 Moved: Member John Vujcich Seconded: Member Trinity Edwards That the Kaikohe-Hokianga Community Board note the June 2023 reports from Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Trinity Edwards and Member Jessie McVeagh. |
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Agenda item 7.2 document number A4262334, pages 23 - 86 refers. |
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Moved: Member Jessie McVeagh Seconded: Member Mike Edmonds That the Kaikohe-Hokianga Community Board a) approves the sum $10,000 (plus GST if application) to be paid from the Board’s Community Fund account to Coast-to-Coast Cat Rescue for volunteer support and animal care, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. In Favour: Mike Edmonds Against: Chicky Rudkin, Tanya Filia, Trinity Edwards, Jessie McVeagh and John Vujcich lost 1/5 RESOLUTION 2023/34 Moved: Deputy Chairperson Tanya Filia Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board a) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Coast-to-Coast Cat Rescue for volunteer support and animal care, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. carried |
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Resolution 2023/35 Moved: Deputy Chairperson Tanya Filia Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board: b) approves the sum of $2,500 (plus GST if applicable) be paid from the Board’s the Board’s Placemaking Fund to Hokianga Bowling Club for a new greens roller to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
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Resolution 2023/36 Moved: Member Jessie McVeagh Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board: c) approves the sum of $1,000.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Kohukohu Community Library for the purchase of books to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
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7.2d FUNDING APPLICATIONS |
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Resolution 2023/37 Moved: Deputy Chairperson Tanya Filia Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board: d) approves the sum of $5,000.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Ngā Moko a Rāhiri Inc for the purchase of Whakakāhutia Piupiu to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
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7.2e FUNDING APPLICATIONS |
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Moved: Member Trinity Edwards Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board: e) approves the sum of $1,000.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Northland College Board of Trustees for the attendance of the senior netball team at UNISS 2023 to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. Against: Mike Edmonds carried |
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7.2f FUNDING APPLICATIONS |
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Resolution 2023/39 Moved: Member Tanya Filia Seconded: Member Jessie McVeagh That the Kaikohe-Hokianga Community Board: f) approves the sum of $2,500.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Opononi Bowling Club for the purchase of a ride-on lawnmower to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. |
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7.2g FUNDING APPLICATIONS |
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Moved: Member John Vujcich Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board: g) approves the sum of $1,500.00 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Shane Watts for the recording of music to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. In Favour: Nil Against: Chicky Rudkin, Tanya Filia, Mike Edmonds, Trinity Edwards, Jessie McVeagh and John Vujcich lost RESOLUTION 2023/40 Moved: Member Chicky Rudkin Seconded: Member Jessie McVeagh That the funding application for Shane Watts for the recording of music be left to lie on the table until such time he is available to speak to the application. Carried |
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7.2h FUNDING APPLICATIONS |
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Moved: Member Tanya Filia Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board: h) approves the sum of $15,000 (plus GST if applicable) be paid from the Board’s Community Grant Fund account to Tuhuna 15B2 Trust/Ratana Church for the relocation of a building to their site to support the following Community Outcomes: i) Proud, vibrant communities ii) Communities that are healthy, safe, connected and sustainable. carried |
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Agenda item 7.3 document number A4262332, pages 87 - 94 refers. |
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Resolution 2023/42 Moved: Member John Vujcich Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board note the project reports received from: a) Bay of Islands Animal Rescue Trust b) Hokianga Treks 4 Kids NOTE: Member Jessie McVeagh request for a map from Hokianga Treks 4 Kids. |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.1 Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 May 2023 Agenda item 8.1 document number A4261973, pages 95 - 101 refers. |
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Resolution 2023/43 Moved: Member Chicky Rudkin Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 31 May 2023. |
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7.2 Kaikohe-Hokianga Community Board Action Sheet Update July 2023 Agenda item 8.2 document number A4143873, pages 102 - 102 refers. |
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Resolution 2023/44 Moved: Member Chicky Rudkin Seconded: Member Mike Edmonds That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update July 2023. |
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7.2a ITEM LEFT TO LIE ON THE TABLE 15 MARCH 2023 – ROAD NAMING. LOT 19. 90 WEHIRUA ROAD, OKAIHAU |
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Resolution 2023/45 Moved: Member Mike Edmonds Seconded: Member Chicky Rudkin That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a public road, Toka Puia Lane that is currently addressed at Lot 19, 90 Wehirua Road, Okaihau as per map (A4000790). |
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Resolution 2023/46 Moved: Member Mike Edmonds Seconded: Member John Vujcich That Kaikohe Hokianga Community Board: a) consider the item not on the agenda: District Facilities Maintenance Contract, which describes the boundaries of the mowing area at Station Road, South of Recreation Road, and documents that relate to Mr. Shaun Reilly’s complaint to the Council including responses and internal communication, b) note the item was not on the agenda because the Board have been advised by staff that the customer was satisfied with the solution previously provided; and, c) the report cannot be delayed because this is a historical issue that has been raised for more than five years and has not has a satisfactory result for the customer. |
Deputy Chairperson Tanya Filia closed the meeting with a karakia.
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 11:50 am.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 2 August 2023.
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CHAIRPERSON