Minutes of Bay of Islands-Whangaroa Community Board Meeting

Bay of Islands-Whangaroa Community Board Meeting Minutes Unconfirmed

31 July 2023

MINUTES OF
Bay of Islands-Whangaroa Community Board Meeting
HELD AT THE Turner Centre, 43 Cobham Road, Kerikeri
ON Monday, 31 July 2023 AT 10:00am

PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Member Bruce Mills, Member Amy Slack, Member Jane Hindle, Member Tyler Bamber, Member Ann Court

STAFF PRESENT: Casey Gannon (Democracy Advisor), Kim Hammond (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Eden Ramsay (Finance and Customer Service Administration, NTA)

1 Karakia Timatanga / Opening Prayer

Member Tyler Bamber opened with a karakia.

2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology and conflict of interest

Resolution 2023/89

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That the apology received from Member Roddy Hapati-Pihema be accepted and leave of absence granted and Ann Court declared a conflict of interest on Item 7.4 Alfresco Dining Applications.

Carried

3 Te wāhanga tūmatanui / Public Forum

Sam Morton spoke in regard to Item 7.5 - Paihia Village Green Arts and Crafts Guidelines 2023-2024.

Roger Dahl spoke in regard to Item 7.5 - Paihia Village Green Arts and Crafts Guidelines 2023-2024.

Morgan Horsford spoke on behalf of Maromaku Reserves Board regarding installation of a waterless toilet in the park at intersection of SH1 and Callaghan’s Road.

4 Ngā Tono KŌrero / Deputations

Nil.

5 ngā kaikōrero / Speakers

Nil.

6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1 Confirmation of Previous Minutes

Agenda item 6.1 document number A4296852, pages 8 - 9 refers.

Resolution 2023/90

Moved: Member Belinda Ward

Seconded: Member Lane Ayr

That the Bay of Islands-Whangaroa Community Board confirm the minutes of meeting held on 6 July 2023 are a true and correct record with amendments.

Carried

9.0 RESOLUTION TO EXCLUDE THE PUBLIC

Resolution 2023/91

Moved: Member Belinda Ward

Seconded: Member Tyler Bamber

That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
9.1 Confirmation of Previous Minutes	s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7.

Carried

Resolution to Readmit the Public

Resolution 2023/92

Moved: Member Ann Court

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board move out of Public Excluded and into Ordinary meeting.

Carried

Amy Slack returned to the meeting 11:07 am.

7 Ngā Pūrongo / Reports

7.1 Chairperson and Members Reports

Agenda item 7.1 document number A4296153, pages 10 - 15 refers.

Resolution 2023/93

Moved: Member Amy Slack

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board note the reports from Chairperson Belinda Ward and Member Jane Hindle.

Carried

Jane Hindle left meeting 11:13 am.

7.3 ROAD NAMING - 27 ACCESS ROAD, KERIKERI

Agenda item 7.3 document number A4301289, pages 23 - 33 refers.

Resolution 2023/94

Moved: Member Lane Ayr

Seconded: Member Amy Slack

That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Naming Policy, name a private right-of-way (ROW), Dove Lane that is currently addressed at 27 Access Road, Kerikeri.

Carried

Jane Hindle returned to the meeting 11:16 am.

7.2 Ground Lease to Paihia Sea Scouts - Te Kemara Avenue Paihia

Agenda item 7.2 document number A4253652, pages 16 - 22 refers.

Resolution 2023/95

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands – Whangaroa Community Board recommends to Council, acting under delegation and pursuant to Section 61 Reserves Act 1977:

a) a new ground lease be issued to Scouts Aotearoa over the Local Purpose (community activities) Reserve being approximately 238 square metres of Lot 40 DP 43842, held in New Zealand Gazette 2002 page 21 and vested in Far North District Council on deposit DP 43842 as a local purpose reserve.

The terms of the proposed lease shall be:

Term: 3 years – with dates aligning with Paihia Kindergarten Lease.

Rental: As per FNDC Fees and Charges Schedule for a Community lease.

§ $118 plus GST for 2023/24 and reviewed annually in conjunction with the FNDC fees and Charges Schedule.

b) with further conditions negotiated and agreed upon by the Group Manager Delivery and Operations and Scouts Aotearoa.

Carried

7.4 Alfresco Dining Applications

Agenda item 7.4 document number A4281679, pages 34 - 74 refers.

Resolution 2023/96

Moved: Member Lane Ayr

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board:

a) pursuant to the Council resolution passed on 30 June 2022, provide comment on the renewal of alfresco dining approval applications from CC’s Café Cinema, Butterfish Limited, Kerikeri Lunchbox, Sharp Café, Avo Sushi, The Gables, Rocksalt Restaurant and Bar, Spice Grill, Letz Café, Burger Fiasko, Seaside, Konnie’s Kafe Limited, Sushi Gallery, Duke of Marlborough and Jimmy Jacks to assist with the final decision on the renewal applications and;

b) provide comment on the new alfresco dining application from El Café to assist with the final decision on the new application.

Carried

Meeting adjourned from 11:36 am to 11:56 am.

7.5 Paihia Village Green Arts and Crafts Guidelines 2023-2024

Agenda item 7.5 document number A4296201, pages 75 - 90 refers.

Resolution 2023/97

Moved: Member Ann Court

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board approve the Paihia Village Green Art and Crafts Market Guidelines 2023-2024.

Carried

7.6 Funding Applications

Agenda item 7.6 document number A4292393, pages 91 - 94 refers.

Resolution 2023/98

Moved: Member Amy Slack

Seconded: Member Jane Hindle

That the Bay of Islands-Whangaroa Community Board:

a) rescind the balance of $60 granted to Miria Marae in resolution 2022/112 on 17 November 2022 and directs that this amount be returned to their Community Board fund total for future allocation.

b) confirm their resolution 2023/45 of 8 June 2023 granting funding to the Whangaroa Recreation and Community Trust and directs the funding being released to the applicant as a project plan has been received as requested.

Carried

8 Ngā Pūrongo Taipitopito / Information Reports

8.1 Bay of Islands-Whangaroa Community Board Action Sheet Update

Agenda item 8.1 document number A4301976, pages 95 - 98 refers.

Resolution 2023/99

Moved: Member Lane Ayr

Seconded: Member Bruce Mills

That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update with addition of action 2023/65 from 6 July meeting.

Carried

At the conclusion of the public excluded session the Bay of Islands-Whangaroa Community Board confirmed the decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows:

· That the Bay of Islands-Whangaroa Community Board confirm the minutes of meeting held on 6 July 2023 are a true and correct record.

10 CLOSING KARAKIA

Jane Hindle closed the meeting with a karakia.

11 tE kAPINGA hUI / Meeting Close

The meeting closed at 12:07 pm.

The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 31 August 2023.

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CHAIRPERSON