Te Hiku Community Board Meeting Minutes unconfirmed

6 June 2023

 

   MINUTES OF
Te Hiku Community Board Meeting
HELD AT THE
Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON
Tuesday, 6 June 2023 AT 10:00 am

 

PRESENT:              Member Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Rachel Baucke, Member Felicity Foy

IN ATTENDANCE: Cr Hilda Halkyard-Harawira

STAFF PRESENT: Kathryn Trewin (Funding Advisor), Beverly Mitchell (Community Board Coordinator), Shayne Storey (Community Development Advisor), Marlema Baker, (Democracy Advisor)

 

1            Karakia Timatanga / Opening Prayer

Chair Adele Gardner commenced the meeting and Member Rachel Baucke opened with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Deputy Chair John Stewart declared a conflict related to item 7.2b.

3            Te wāhanga tūmatanui / Public Forum

No speakers.

4            Ngā Tono KŌrero / Deputations

·                Jen Gay – Spoke in opposition to the removal of the Kaitaia mosaic. There are no health and safety or tree-root issues to warrant it’s removal. A small section can be removed and turned into a chair.

·                Rena Parangi – Spoke in opposition to the removal of the Kaitaia mosaic.

·                Wally Hicks – Spoke in opposition to the removal of the Kaitaia mosaic. Believes that more consultation is needed to gather a collective expression from the wider community.

·                Pat Davis – Spoke in opposition to the removal of the Kaitaia Mosaic.

5            ngā kaikōrero / Speakers

Maryn Ashby – Item 7.2 funding application c) refers. Requests that the Board consider increasing the funding amount from $2,000 to $5,000.

 

11:06 am meeting adjourned for morning tea - resumed 11:22 am.

6            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A4226868, pages 8 - 14 refers.

Resolution  2023/41

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board confirms the minutes of the meeting held 9 May 2023, as a true and correct record.

Carried

7            Ngā Pūrongo / Reports

7.1         Te Hiku Statement of Community Board Fund Account as at 30 April 2023

Agenda item 7.1 document number A4216579, pages 15 - 21 refers.

Resolution  2023/42

Moved:       Member Adele Gardner

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 April 2023.

Carried

 

7.2         Funding Applications

Agenda item 7.2 document number A4215700, pages 22 - 52 refers.

Resolution  2023/43  

Moved:       Member Sheryl Bainbridge

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board

a)      approves the sum $2,000 (plus GST if application) to be paid from the Board’s Community Fund account to Volunteering Northland for first aid and volunteer resilience training, to support the following Community Outcomes:

i)       Proud, vibrant communities.

ii)      Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2023/44

Moved:       Member Sheryl Bainbridge

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board

b)      approves the sum $2,660 (plus GST if application) to be paid from the Board’s Community Fund account to Waipapakauri JMB Rugby Club for venue and equipment hire and promotion of the Waipapakauri Hunting and Fishing Competition Annual Fundraiser, to support the following Community Outcomes:

i)       Proud, vibrant communities.

ii)      Communities that are healthy, safe, connected and sustainable.

Abstained:       Cr John Stewart

carried

MOTION

Moved:       Member Rachel Baucke

Seconded:  Member Darren Axe

That Te Hiku Community Board

c)      approves the sum $3,500 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes:

i)        Proud, vibrant communities.

ii)       Communities that are healthy, safe, connected and sustainable.

Amendment

Moved:       Member Felicity Foy

Seconded:  Member Adele Gardner

That Te Hiku Community Board

c)      approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes:

i)        Proud, vibrant communities.

ii)       Communities that are healthy, safe, connected and sustainable.

carried

The amendment became the substantive motion.

Resolution  2023/45

Moved:       Member Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board

c)      approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes:

i)       Proud, vibrant communities.

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2023/46

Moved:       Member Sheryl Bainbridge

Seconded:  Member Felicity Foy

That Te Hiku Community Board

d)      Amends resolution 2023/14 from their meeting of 14 March 2023 which allocated $10,000 to the Coopers Beach Bowling Club in the 2022/23 financial year and $10,000 in the 2023/24 financial year, to instead pay the full amount of $20,000 in the 2022/23 financial year.

carried

Resolution  2023/47

Moved:       Member Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board

e)      Revokes the resolutions for unspent placemaking funding that was allocated in the 2021/22 financial year to XCape Design Ltd, Hawthorn Landscape Architects and Northland Planning in the sum of $36,539.39, and directs that it be returned to their placemaking fund and carried over to the new financial. 

carried

Resolution  2023/48

Moved:       Member Adele Gardner

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board

 

f)      resolves that the unallocated community grant funding in the amount $23,471.56 be carried over to the new financial year.

Carried

 

7.3         Project Funding Reports

Agenda item 7.3 document number A4215621, pages 53 - 66 refers.

Resolution  2023/49

Moved:       Member Darren Axe

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board note the project report received from Houhora Big Game Fishing Club

Carried

 

7.4         Chairperson and Members Report

Resolution  2023/50

Moved:       Member Adele Gardner

Seconded:  Member Darren Axe

That the Te Hiku Community Board note the May 2023 reports from Chairperson Adele Gardner, Members Darren Axe, Sheryl Bainbridge, Rachel Baucke, and Bill Subritzky and the verbal reports from Deputy Chairperson John Stewart, Member Felicity Foy and Cr Hilda-Halkyard Harawira.

Carried

Meeting adjourned for lunch 12:21 pm resumed 12:58 pm

8            Ngā Pūrongo Taipitopito / Information Reports

8.1         Te Hiku Community Board Action Sheet Update May 2023

Agenda item 8.1 document number A4226915, pages 67 - 87 refers.

Resolution  2023/51

Moved:       Member Sheryl Bainbridge

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update May 2023.

Carried

Notes:

Kevin Johnson to attend the next THCB meeting regarding land drainage bylaws and staffing along with updated information on drainage rates.

Bev Mitchell to follow-up on Daniel Thompsons Waterfront Café angled parking with Elizabeth Stacey NTA.

9            tE kAPINGA hUI / Meeting Close

The meeting closed with a prayer at 1.02 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 4 July 2023.

 

...................................................

CHAIRPERSON