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Te Hiku Community Board Meeting Minutes |
6 June 2023 |
MINUTES
OF
Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 6 June
2023 AT 10:00
am
PRESENT: Member Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge, Member John Stewart, Member William (Bill) Subritzky, Member Rachel Baucke, Member Felicity Foy
IN ATTENDANCE: Cr Hilda Halkyard-Harawira
STAFF PRESENT: Kathryn Trewin (Funding Advisor), Beverly Mitchell (Community Board Coordinator), Shayne Storey (Community Development Advisor), Marlema Baker, (Democracy Advisor)
1 Karakia Timatanga / Opening Prayer
Chair Adele Gardner commenced the meeting and Member Rachel Baucke opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Deputy Chair John Stewart declared a conflict related to item 7.2b.
3 Te wāhanga tūmatanui / Public Forum
No speakers.
4 Ngā Tono KŌrero / Deputations
· Jen Gay – Spoke in opposition to the removal of the Kaitaia mosaic. There are no health and safety or tree-root issues to warrant it’s removal. A small section can be removed and turned into a chair.
· Rena Parangi – Spoke in opposition to the removal of the Kaitaia mosaic.
· Wally Hicks – Spoke in opposition to the removal of the Kaitaia mosaic. Believes that more consultation is needed to gather a collective expression from the wider community.
· Pat Davis – Spoke in opposition to the removal of the Kaitaia Mosaic.
Maryn Ashby – Item 7.2 funding application c) refers. Requests that the Board consider increasing the funding amount from $2,000 to $5,000.
11:06 am meeting adjourned for morning tea - resumed 11:22 am.
6 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4226868, pages 8 - 14 refers. |
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Resolution 2023/41 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board confirms the minutes of the meeting held 9 May 2023, as a true and correct record. |
7 Ngā Pūrongo / Reports
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7.1 Te Hiku Statement of Community Board Fund Account as at 30 April 2023 Agenda item 7.1 document number A4216579, pages 15 - 21 refers. |
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Resolution 2023/42 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board receive the report Te Hiku Statement of Community Board Fund Account as at 30 April 2023. |
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Agenda item 7.2 document number A4215700, pages 22 - 52 refers. |
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Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board a) approves the sum $2,000 (plus GST if application) to be paid from the Board’s Community Fund account to Volunteering Northland for first aid and volunteer resilience training, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. carried Resolution 2023/44 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board b) approves the sum $2,660 (plus GST if application) to be paid from the Board’s Community Fund account to Waipapakauri JMB Rugby Club for venue and equipment hire and promotion of the Waipapakauri Hunting and Fishing Competition Annual Fundraiser, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. Abstained: Cr John Stewart carried MOTION Moved: Member Rachel Baucke Seconded: Member Darren Axe That Te Hiku Community Board c) approves the sum $3,500 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. Moved: Member Felicity Foy Seconded: Member Adele Gardner That Te Hiku Community Board c) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. carried The amendment became the substantive motion. Resolution 2023/45 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board c) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Whatu Collective for Matariki Puanga workshops 2023, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. Carried Resolution 2023/46 Moved: Member Sheryl Bainbridge Seconded: Member Felicity Foy That Te Hiku Community Board d) Amends resolution 2023/14 from their meeting of 14 March 2023 which allocated $10,000 to the Coopers Beach Bowling Club in the 2022/23 financial year and $10,000 in the 2023/24 financial year, to instead pay the full amount of $20,000 in the 2022/23 financial year. carried Resolution 2023/47 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board e) Revokes the resolutions for unspent placemaking funding that was allocated in the 2021/22 financial year to XCape Design Ltd, Hawthorn Landscape Architects and Northland Planning in the sum of $36,539.39, and directs that it be returned to their placemaking fund and carried over to the new financial. carried Resolution 2023/48 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board
f) resolves that the unallocated community grant funding in the amount $23,471.56 be carried over to the new financial year. |
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7.3 Project Funding Reports Agenda item 7.3 document number A4215621, pages 53 - 66 refers. |
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Resolution 2023/49 Moved: Member Darren Axe Seconded: Member William (Bill) Subritzky That Te Hiku Community Board note the project report received from Houhora Big Game Fishing Club Carried |
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Resolution 2023/50 Moved: Member Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board note the May 2023 reports from Chairperson Adele Gardner, Members Darren Axe, Sheryl Bainbridge, Rachel Baucke, and Bill Subritzky and the verbal reports from Deputy Chairperson John Stewart, Member Felicity Foy and Cr Hilda-Halkyard Harawira. Meeting adjourned for lunch 12:21 pm resumed 12:58 pm |
8 Ngā Pūrongo Taipitopito / Information Reports
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8.1 Te Hiku Community Board Action Sheet Update May 2023 Agenda item 8.1 document number A4226915, pages 67 - 87 refers. |
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Resolution 2023/51 Moved: Member Sheryl Bainbridge Seconded: Member William (Bill) Subritzky That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update May 2023. Notes: Kevin Johnson to attend the next THCB meeting regarding land drainage bylaws and staffing along with updated information on drainage rates. Bev Mitchell to follow-up on Daniel Thompsons Waterfront Café angled parking with Elizabeth Stacey NTA. |
9 tE kAPINGA hUI / Meeting Close
The meeting closed with a prayer at 1.02 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 4 July 2023.
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CHAIRPERSON