Extraordinary Kaikohe-Hokianga Community Board Meeting Minutes                                                                CONFIRMED

15 June 2023

MINUTES OF
Extraordinary Kaikohe-Hokianga Community Board Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Thursday, 15 June 2023 AT 2:00 Pm

PRESENT:              Chairperson Chicky Rudkin, Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh,

APOLOGIES:          Member Tanya Filia, Member Mike Edmonds

STAFF PRESENT: Joshna Panday (Democracy Advisor), Melissa Wood (Community Board Coordinator), Kim Hammond (Community Board Coordinator), Kathryn Trewin (Funding Advisor)

ABSENT:                Member John Vujcich (due to attendance at a  Council Strategic Planning meeting)

1            Karakia Timatanga / Opening Prayer

Chairperson Chicky Rudkin commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

Apology

Resolution  2023/18

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the apology received from Member Tanya Filia and Member Mike Edmonds be accepted and leave of absence granted.

Carried

3            ngā kaikōrero / Speakers

Maryn Ashby for Whatu Creative. Item 7.2(c) refers.

4            Te wāhanga tūmatanui / Public Forum

Jay Hepi – Ride for Life Kaikohe

5            Ngā Tono KŌrero / Deputations

There were no deputations for this meeting.

6            Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes

6.1         Confirmation of Previous Minutes

Agenda item 6.1 document number A4144939, pages 8 - 13 refers.

Resolution  2023/19

Moved:       Member Trinity Edwards

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board confirm the minutes of the meeting held 10 May 2023 as a true and correct record.

Carried

7            Ngā Pūrongo / Reports

7.1         Chairperson and Members Reports

Agenda item 7.1 document number A4161199, pages 14 - 23 refers.

Resolution  2023/20

Moved:       Member Harmonie Gundry

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board note the reports from Chairperson Chicky Rudkin, Deputy Chair Tanya Filia and Members Trinity Edwards, and Harmonie Gundry.

Carried

7.2         Funding Applications

Agenda item 7.2 document number A4217612, pages 24 - 62 refers.

Resolution  2023/21

Moved:       Member Jessie McVeagh

Seconded:  Member Chicky Rudkin

That the Kaikohe-Hokianga Community Board:

a)      approve the sum of $700.00 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to Valerie August for the Matariki 2023 exhibition in Rawene to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2023/22

Moved:       Member Harmonie Gundry

Seconded:  Member Trinity Edwards

That the Kaikohe-Hokianga Community Board:

b)      approve the sum of $1572.70 (plus GST if applicable) be paid from the Board’s Community Grant Fund account and $427.30 from the Boards Placemaking Fund (a total of $2000) to Volunteering Northland for support of volunteer engagement and organisations in the Kaikohe-Hokianga Ward to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2023/23

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board:

c)      approve the sum of $5000 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to Whatu Creative for the Matariki 2023 Weaving the Strands together workshops to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

tŪtohunga / Recommendation                                                          

That the Kaikohe-Hokianga Community Board:

d)      Leave the application for the sum of $34,500  (plus GST if applicable) from the Hokianga Community Education Trust for a pump track at the Rawene Domain to lie on the table until the Rawene Domain masterplan and Rawene Domain Reserve Management Plan are completed and the pump track is able to be considered as part of the entire development plan of the Rawene Domain.

WiTHDRAWN BY THE APPLICANT

7.3         Project Funding Reports

Agenda item 7.3 document number A4217642, pages 63 - 67 refers.

Resolution  2023/24

Moved:       Member Trinity Edwards

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board note the project report received from Manaki Tinana Trust – Community Engagement.

Carried

8            Ngā Pūrongo Taipitopito / Information Reports

8.1         Hokianga Ferry Liaison Group

Agenda item 8.1 document number A4195576, pages 68 - 79 refers.

Resolution  2023/25

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board receive the report Hokianga Ferry Liaison Group .

Carried

8.2         Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2023

Agenda item 8.2 document number A4218428, pages 80 - 86 refers.

Resolution  2023/26

Moved:       Member Trinity Edwards

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 30 April 2023.

Carried

8.3         Kaikohe-Hokianga Community Board Action Sheet Update June 2023

Agenda item 8.3 document number A4143871, pages 87 - 88 refers.

Resolution  2023/27

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update June 2023.

Carried

8.4 Major Item not on the Agenda

Resolution  2023/28

Moved:       Member Harmonie Gundry

Seconded:  Member Jessie McVeagh

That the Kaikohe-Hokianga Community Board resolve to discuss and allocate the  remaining Placemaking funds of $47,222.70. This cannot be delayed as the funds must be allocated before the end of the 2022/23 financial year.

Carried

Resolution  2023/29

Moved:       Member Jessie McVeagh

Seconded:  Member Harmonie Gundry

That the Kaikohe-Hokianga Community Board

a)   approve the sum of $10,000 (plus GST if applicable) be paid from the Board’s Placemaking Fund account to the Rural Travel Fund for the benefit of tamariki in the Kaikohe-Hokianga Ward to participate in sport to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

Resolution  2023/30

Moved:       Member Jessie McVeagh

Seconded:  Member Trinity Edwards

That the Kaikohe-Hokianga Community Board

a)    approves the sum of $37,222.70 (plus GST if applicable) be paid from the Board’s Placemaking Fund account, on receipt of a funding application, to the Community Business and Environment Centre (CBEC) to support the following Community Outcomes:

i)       Proud, vibrant communities

ii)      Communities that are healthy, safe, connected and sustainable.

Carried

9            tE kAPINGA hUI / Meeting Close

The meeting closed at 2:50 pm with Member Harmonie Gundry saying karakia.

The minutes of this meeting will be confirmed at the Extraordinary Kaikohe-Hokianga Community Board Meeting held on 5 July 2023.

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CHAIRPERSON