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29 June 2023 |
MINUTES
OF Far North District Council
Ordinary Council
Meeting
HELD AT THE Council
Chambers, Memorial Ave, Kaikohe
ON Thursday, 29 June
2023 AT 10:00
am
PRESENT: Kahika/Mayor Moko Tepania, Kōwhai/Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr John Vujcich
IN ATTENDANCE: Bay of Islands-Whangaroa Community Board Chairperson Belinda Ward, Te Hiku Community Board Chairperson Adele Gardner
1 Karakia Timatanga / Opening Prayer
Kahika/Mayor Moko Tepania commenced the meeting with a prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
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Resolution 2023/66 Moved: Kahika/Mayor Moko Tepania Seconded: Cr Penetaui Kleskovic That the apology received from Cr Tāmati Rākena be accepted and leave of absence granted, and apology from Kaikohe-Hokianga Community Board Chairperson Chicky Rudkin be noted. |
3 ngā tono kōrero / Deputation
Justin Blaikie – Kaikohe Sportsville
Niall Mayson – Speed Limit Review (Item 6.3 refers)
Hinewhare Harawira and Rangi Tawhiao – Ground Lease to Northland Kindergarten Association – Paihia (Item 6.5 refers)
4 NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS
· Introduction of Kaiwhakawhiti Reo: Kawiti Waetford
· In the Māramataka Maori today is Hotu.
· Puanga Matariki celebrations for the new year are taking place across the country and here in the Far North. A media release with more details about “what's on” in the Far North can be found on Council's website.
· Acknowledgements to our thousands of volunteers across the Far North for last week's National Volunteer Week - Te Wiki Kaitūao ā-Motu.
· Congratulations to the Kaitāia College school choir, Ngā Reo o Kaitāia, for winning the award for Best Performance at the Big Sing Gala Concert in Auckland. They will now represent us at the North Islands finals in Rotorua.
· Congratulations to Ryker Tepania, 15, who took home gold medals in the 80kg-plus class for mixed martial arts (MMA) and K1 in Bali on June 23-24. Quin Witehira, also 15 from Kawakawa, won silver in the 64kg class for MMA and bronze in the K1 at the international event.
· Acknowledge Cr. Halkyard-Harawira’s birthday 28 June.
· Acknowledge new interim Chief Executive Guy Holroyd.
Cr. Halkyard-Harawira left the meeting 10:40am
Cr Halkyard-Harawira returned to the meeting10:42.
5 Te Whakaaetanga o Ngā Meneti o Mua / Confirmation of Previous Minutes
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5.1 Confirmation of Previous Minutes Agenda item 5.1 document number A4247154, pages 6 - 27 refers. |
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Resolution 2023/67 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council confirm the minutes of the Extraordinary Council meeting held on 23 May 2023 and the Council meeting held 1 June 2023 as a true and correct record. |
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7.1 Community Board Minutes - June 2023 Agenda item 7.1 document number A4248565, pages 388 - 389 refers |
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Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council note the following Community Board minutes: a) 6 June 2023 - Te Hiku Community Board b) 8 June 2023 - Bay of Islands-Whangaroa Community Board c) 15 June 2023 - Kaikohe-Hokianga Community Board |
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6.1 Adoption of the 2023-24 Annual Plan Agenda item 6.1 document number A4238346, pages 28 - 87 refers. |
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Resolution 2023/69 Moved: Cr Ann Court Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council: a) adopt the Annual Plan for 2023/24. b) delegate authority to the Chief Executive Officer to approve any minor accuracy, grammatical or formatting amendments prior to the Annual Plan 2023/24 being published and uploaded to the Far North District Council website. In Favour: Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Crs Ann Court, Hilda Halkyard-Harawira, Babe Kapa and John Vujcich Against: Crs Felicity Foy, Penetaui Kleskovic and Steve McNally Abstained: Cr Mate Radich carried NOTE: Briefing paper to respond to Cr’s Foy’s questions raised at the meeting, particularly around stormwater overlaying flow paths, areas or responsibility, what works will be done and whether the works are to be funded through capital or operational funding will be provided by staff. |
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6.2 Setting of Rates, Due Dates and Penalties for 2023-2024 Agenda item 6.2 document number A4211424, pages 88 - 97 refers. |
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Resolution 2023/70 Moved: Kōwhai - Deputy Mayor Kelly Stratford Seconded: Cr Ann Court That, pursuant to Section 23 of the Local Government (Rating) Act 2002 (the Act), Council sets the rates as described below for the year commencing 1st July 2023 and concluding 30th June 2024;
All rates are shown inclusive of GST
GENERAL RATE General Rate Differentiated on the basis of land use set on all rateable land
Uniform Annual General Charge (UAGC): A UAGC of $450.00 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit
Definition of a SUIP: · Any part of a rating unit that is used or occupied by any person, other than the ratepayer, having a right to use or inhabit that part by virtue of a tenancy, lease, licence, or other agreement · Any part or parts of a rating unit that is used or occupied by the ratepayer for more than one single use. The following are considered to be separately used parts of a rating unit: · individual flats or apartments · separately leased commercial areas which are leased on a rating unit basis · vacant rating units
TARGETED RATES ROADING RATES Uniform Roading Rate A Uniform Targeted Rate of $100 per Separately Used or Inhabited Part (SUIP) on every rateable Rating Unit
Differential Roading Rate Differentiated on the basis of land use set on all rateable land
Ward Services Rate Differentiated on the basis of location set on all rateable land in the identified wards
Stormwater Rate 10% of the required funding for stormwater is from general rates and the remaining 90% is set on the basis of capital value on all rateable property identified in the rating area maps for the listed urban communities;
DEVELOPMENT RATES Paihia CBD Development Rate Differentiated on the basis of land use set on all rateable land identified in the rating area maps
Kaitaia BID Rate
BOI Recreation Centre Rate
PRIVATE ROADING RATES Hupara Road Sealing Rates
SEWERAGE RATES Separate sewerage rates are set for each sewerage scheme on every rating unit that is connected to each scheme or to which the scheme is “available”, that is capable of being connected to a public reticulated wastewater disposal system.
The additional pan rate is set on the basis of the third and subsequent water closet or urinal within the rating unit. A rating unit used primarily as a residence for a single household will be treated as having a single pan.
Ahipara Sewerage Capital Rate
East Coast Sewerage Capital Rate
Hihi Sewerage Capital Rate
Kaeo Sewerage Capital Rate
Kaikohe Sewerage Capital Rate
Kaitaia and Awanui Sewerage Capital Rate
Kawakawa Sewerage Capital Rate
Kerikeri Sewerage Capital Rate
Kohukohu Sewerage Capital Rate
Opononi Sewerage Capital Rate
Paihia Sewerage Capital Rate
Rangiputa Sewerage Capital Rate
Rawene Sewerage Capital Rate
Russell Sewerage Capital Rate
Whangaroa Sewerage Capital Rate
Whatuwhiwhi Sewerage Capital Rate
Sewerage Public Good Rate is set on every rating unit in the district
District Wide Sewerage Operating Rate is set on every rating unit connected to a sewerage scheme
WATER RATES Separate water rates are set for each water supply scheme differentiated on the basis the supply or availability of supply to each scheme, that is, capable of being connected to a public reticulated water supply system.
Kaikohe Water Capital Rate
Kaitaia Water Capital Rate
Kawakawa Water Capital Rate
Kerikeri Water Capital Rate
Okaihau Water Capital Rate
Omapere/Opononi Water Capital Rate
Paihia Water Capital Rate
Rawene Water Capital Rate
Water Public Good Rate is set on every rating unit in the district
District Wide Water Operating Rates The District wide operating rates are assessed on the basis of the quantity of water supplied as recorded by meter.
Metered Supply rate (all schemes)
Non-Metered Water Supply Rate (Includes 250 M3 Supply)
DRAINAGE RATES are set on all rateable land in the relevant drainage area
And that, pursuant to Section 24 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council charges the rates for the 2023-2024 rating year by way of four equal instalments. Each instalment to be paid on or before the due dates set out below;
And that, pursuant to Sections 57 and 58 of the Act and with the exception of the targeted rates set for the supply of water pursuant to Section 19 of the Act, Council imposes the following penalties:
A ten percent (10%) penalty on any portion of any instalment of rates assessed in the 2023-2024 financial year that is not paid on or by the due date for payment as detailed above. This penalty will be added on the penalty dates detailed above;
And that the water meters be read and invoiced on a six-month cycle, or more often if required, and the subsequent invoices become due for payment set out overleaf.
And that, pursuant to Sections 57 and 58 of the Act, Council imposes the following penalties in respect of targeted rates set for the supply of water pursuant to Section 19 of the Act:
A ten percent (10%) penalty on any portion of the rate for the supply of water charged pursuant to Section 19 of the Act, as separately invoiced, that is not paid on or by the due date for payment as set out below;
And that, pursuant to Section 88 of the Act, Council set Postponement Fees as provided for in the relevant Rates Postponement Policies;
FEES IN RESPECT OF POSTPONED RATES Pursuant to Section 88 of the Local Government (Rating) Act 2002, Council will charge a postponement fee on all rates that are postponed under any of its postponement policies.
The Postponement fees are as follows: · Application Fee: $300 · Administration Fee: $50 per year · Financing Fee on all Postponements: Currently set at 3.00% pa but may vary to match Council’s average cost of funds. At Council’s discretion all these fees may be added to the total postponement balance.
Abstained: Cr Steve McNally |
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6.3 Speed Limit Review Kerikeri Bay of Islands (Author: Shawn Baker - Northland Transportation Alliance Contractor) Agenda item 6.3 document number A4238585, pages 98 - 280 refers. |
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Resolution 2023/71 Moved: Cr Ann Court Seconded: Kahika - Mayor Moko Tepania That Council defer item 6.3 Speed Limit Review Kerikeri Bay of Islands to Te Koukou - Transport Committee (to be established). In Favour: Kahika - Mayor Moko Tepania, Crs Ann Court, Felicity Foy, Hilda Halkyard-Harawira, Babe Kapa, Penetaui Kleskovic, Steve McNally and Mate Radich Against: Kōwhai - Deputy Mayor Kelly Stratford and John Vujcich carried 8/2 NOTE: NTA will develop a briefing paper for first committee based on elected member concerns - workshop will use reserve date. |
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6.5 Ground Lease to Northland Kindergarten Association - Te Kemara Avenue Paihia Agenda item 6.5 document number A4207582, pages 293 - 301 refers. |
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Resolution 2023/73 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Hilda Halkyard-Harawira That the Far North District Council pursuant to its powers under Section 61(2A) Reserves Act 1977: a) grants a new ground lease to Te Kura Kōhungahunga Tōpū o Te Tai Tokerau (Northern Kindergarten Association Incorporated) over the Local Purpose (community activities) Reserve being approximately 900 square metres of Lot 40 DP 43842, held in New Zealand Gazette 2002 page 21 and vested in Far North District Council on deposit DP 43842 as a local purpose reserve. The terms of the proposed lease shall be: Term: 3 years Rental: As per Far North District Council Fees and Charges Schedule for a Community Lease. § $113 plus GST for 2022/23 and reviewed annually in conjunction with the Far North District Council Fees and Charges Schedule. b) with further conditions negotiated and agreed upon by the Group Manager Delivery and Operations and Te Kura Kōhungahunga Tōpū o Te Tai Tokerau (Northern Kindergarten Association Incorporated).
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6.6 Acceptance of the 2023-2026 Far North Holdings Statement of Intent Agenda item 6.6 document number A4248546, pages 302 - 318 refers. |
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Resolution 2023/74 Moved: Cr Penetaui Kleskovic Seconded: Cr Hilda Halkyard-Harawira That Council accept the Statement of Intent from Far North Holdings Ltd for the period 1 July 2023 to 30 June 2026. |
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6.8 Remits for Consideration at 2023 LGNZ AGM Agenda item 6.8 document number A4246727, pages 331 - 370 refers. |
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Resolution 2023/77 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Felicity Foy That Council support voting for the following Local Government New Zealand Remits: a) Allocation of Risk and Liability in the Building Sector, Support Against: Crs Ann Court and Steve McNally b) Rates Rebate, Against: Cr Ann Court c) Roading/Transport Maintenance Funding, Against: Cr Ann Court d) Local Election Accessibility, Against: Cr Ann Court Abstained: Cr Steve McNally e) Ability for Co-Chairs at Formal Meetings, Against: Crs Ann Court. Steve McNally and John Vujcich f) Parking Infringement Penalties, Against: Crs Kelly Stratford, Ann Court, Hilda Halkyard-Harawira and Penetaui Kleskovic g) Rural and Regional Public Transport, Against: Crs Ann Court, Hilda Halkyard-Harawira and Steve McNally h) Establishing Resolution Service, Against: Cr Ann Court i) Earthquake Prone Buildings, Against: Crs Ann Court and Penetaui Kleskovic j) Kiwisaver Contributions for Elected Members, Against: Cr Ann Court k) Audit NZ Fees. Against: Cr Ann Court |
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6.9 Proposed Terms of Reference for Te Kuaka - Te Ao Māori Committee Agenda item 6.9 document number A4247644, pages 371 - 375 refers. |
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Resolution 2023/78 Moved: Cr Mate Radich Seconded: Cr Hilda Halkyard-Harawira That Council adopt the attached Te Kuaka – Te Ao Māori Committee Terms of Reference. Abstained: Cr Steve McNally carried |
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6.10 Creation of Te Koukou - Transport Committee Agenda item 6.10 document number A4241189, pages 376 - 378 refers. |
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Resolution 2023/79 Moved: Cr Ann Court Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council establish a Te Koukou – Transport Committee. |
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6.11 Kaikohe Library & Civic Hub steering group Agenda item 6.11 document number A4213035, pages 379 - 381 refers. |
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Resolution 2023/80 Moved: Cr Babe Kapa Seconded: Cr John Vujcich That Council adopt the proposed amendments to voting rights to Kaikohe Library & Civic Hub steering group by allocating: a) 6 additional voting seats i) 3 seats to Mana Whenua, Hapu, Iwi ii) 3 seats to Community Representatives |
7 Ngā Pūrongo Taipitopito / Information Reports
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7.2 Mayor and Councillor's Reports Agenda item 7.2 document number A4238589, pages 407 - 471 refers. |
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Resolution 2023/81 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council: a) note the reports submitted to the 1 June 2023 meeting from Kahika – Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford and Councillors Ann Court, Babe Kapa, Hilda Halkyard-Harawira, Penetaui Kleskovic, Steve McNally, Mate Radich, Tāmati Rākena and John Vujcich. b) note the reports submitted to the 29 June 2023 meeting from Kahika – Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford and Councillors Ann Court, Babe Kapa, Hilda Halkyard-Harawira, Tāmati Rākena NOTE: Councillor Felicity Foy’s 1 June 2023 report was omitted by staff and will be added to the 3 August Council agenda. |
Meeting adjourned for lunch at 1:10 pm - resumed at 1:44 pm.
Kōwhai - Deputy Mayor Kelly Stratford left the meeting 1:50 pm - returned to the meeting 1.54 pm.
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7.3 Council Action Sheet Update June 2023 Agenda item 7.3 document number A4238591, pages 472 - 492 refers. |
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Resolution 2023/82 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai - Deputy Mayor Kelly Stratford That Council receive the report Council Action Sheet Update June 2023. NOTE: Briefing paper of bylaw work programme with timeframes and instruments to act in the absence of bylaws due to expiry / revocation. |
Cr. Radich left meeting 2:35 pm.
8 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
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Resolution 2023/83 Moved: Kahika - Mayor Moko Tepania Seconded: Cr Felicity Foy That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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At the conclusion of the public excluded session Council confirmed the decisions contained in the part of the meeting held with public excluded be restated in public meeting as follows:
· 8.3 – FNDC’s Future with Kaitaia Aerodrome
That Council:
i. Continue an active role in the operation and sustainment of the Kaitaia Aerodrome by
a) Entering into an agreement in principle with Ngai Takoto and mana whenua of Ngāti Kahu to act as lessee to a new lease.
b) Make available Capital funding identified in the long-term plan for the repairs of the runway and residential dwelling.
c) Delegate financial authority to General Manager Delivery and Operations for expenditure associated with Kaitaia Airfield.
ii. Approve Staff to commence lease negotiations with Ngai Takoto and mana whenua of Ngāti Kahu with a further report for approval to Council of the negotiated position.
iii. Approve the short-term extension of up to 6 months to the FNHL airfield Management Agreement.
· 8.4 – Hihi Wastewater Treatment Plant – Contract Approval
That Council:
a) Approve
the recommendation to direct award all physical works for the replacement of an
aeration tank at Hihi Wastewater Treatment Plant to Ventia NZ Operations Ltd.
i) Variation to Contract 7/17/311 – value $Redacted – tank & inlet screen, accessway and retaining wall construction
ii) Contract Number: 7/23/500 Hihi Temporary Tankage Upgrade – value $ Redacted – to complete installation of aeration tank and associated plant, plus a contingency amount of $ Redacted delegated to the Assets & Planning Manager, Far North Waters Alliance
iii) Variation to Contract 7/17/311 – value $Redacted – decommission and remove existing tank, landscaping and screening.
9 Karakia Whakamutunga / Closing Prayer
Kahika – Mayor Moko Tepania closed the meeting with a karakia.
10 Meeting Close
The meeting closed at 3:13 pm.
The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 3 August 2023.
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CHAIRPERSON