Ordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting Minutes

2 May 2023

MINUTES OF Far North District Council
Ordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting
HELD AT THE Council Chambers, Memorial Avenue, Kaikohe
ON Tuesday, 2 May 2023 AT 9:56am

PRESENT:              Graeme McGlinn (Chairperson), Kahika - Mayor Moko Tepania, Kōwhai – Deputy Mayor Kelly Stratford, Cr Hilda Halkyard-Harawira (Virtual with disruptions), Cr Steve McNally, Cr Penetaui Kleskovic (Virtual), Cr Tāmati Rākena (Virtual), Cr Felicity Foy (Virtual), Cr Babe Kapa (Virtual), Cr Mate Radich (Virtual), Cr John Vujcich

IN ATTENDANCE: Bennie Greyling (Partner - Deloitte Ltd), Andy Nock (Group Chief Executive Officer)

STAFF PRESENT: Joshna Panday (Democracy Advisor), Janice Smith, Andy Finch (FNDC Engineer), Angie Thomas (Chief Financial Officer), Blair King (FNDC CEO), Jacine Warmington (Group Manager – Strategic Relationships), Jill Coyle (Group Manager – People & Transformation), Julia Lee (Senior Financial Accountant), Kevin Johnson (Group Manager – Delivery & Operations), Margriet Veenstra (Team Leader – Transaction Services), Marlema Baker (Democracy Advisor), Roger Ackers (Group Manager – Planning & Policy), Ruben Garcia (Group Manager – Communication & Engagement), Zena Tango (Revenue Recovery Officer)

1            Karakia Timatanga / Opening Prayer

Kahika - Mayor Moko Tepania commenced the meeting with a karakia, introduction and welcome to the externally appointed Chairperson Graeme McGlinn.

Meeting Adjourned 10:09am

Committee Resolution  2023/9

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the meeting of Te Miromiro - Assurance, Risk and Finance Committee be adjourned.

Carried

Meeting resumed at 10:17 am

At 10:15 am, Cr Hilda Halkyard-Harawira left the meeting due to technical difficulty

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Committee Resolution  2023/10

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apology received from Cr Ann Court be accepted and leave of absence granted.

Carried

No declarations of interest raised.

3            ngā tono kōrero / Deputation

No deputations for this meeting.

4            NGĀ KŌRERO A TE HEAMANA / CHAIRPERSON ANNOUNCEMENTS

- Will be dealing with item 6.3 immediately after item 5.1.

- Welcome Bennie Greyling from the Deloitte Ltd to speak to item 6.1 and Andy Nock from Far North Holdings to speak to item 6.3.

- Chairperson Graeme McGlinn completed an interests register and has filed this with Council.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A4167466, pages 6 - 11 refers

Committee Resolution  2023/11

Moved:       Cr John Vujcich

Seconded:  Kahika - Mayor Moko Tepania

That Te Miromiro - Assurance, Risk and Finance Committee confirm the minutes of the meeting held 22 February 2023 are true and correct.

Carried

6            Reports

6.3         FNHL 3rd quarter financial report 2022-23

Agenda item 6.3 document number A4163324, pages 121 - 129 refers

Committee Resolution  2023/12

Moved:       Cr Steve McNally

Seconded:  Cr John Vujcich

That the Te Miromiro – Assurance, Risk and Finance Committee receive the FNHL third quarter financial report for 2022-23.

Carried

At 10:40 am, Cr Hilda Halkyard-Harawira communicated a request that the committee accept her apology due to technical difficulty in joining the meeting.

6.1         Management response to internal control findings from Deloitte for Annual Report 2021-22

Agenda item 6.1 document number A4159913, pages 12 - 91 refers

Committee Resolution  2023/13

Moved:       Cr John Vujcich

Seconded:  Cr Penetaui Kleskovic

That ARF Committee accept the management response to the findings identified by Deloitte.

Carried

The Committee acknowledged the apology received from Cr Hilda Halkyard-Harawira.

6.2         Council financial report for the period ending 31 March 2023

Agenda item 6.2 document number A4159987, pages 92 - 120 refers

Committee Resolution  2023/14

Moved:       Mr Graeme McGlinn

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Miromiro – Assurance Risk and Finance Committee receive the Council Financial Report for the period ending 31 March 2023.

Carried

At 11:34 am, Cr Hilda Halkyard-Harawira joined the meeting.

7            Information Reports

7.1         Mayoral Discretionary Fund

Agenda item 7.1 document number A4157703, pages 130 - 131 refers

Committee Resolution  2023/15

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Mayoral Discretionary Fund.

Carried

7.2         Revenue Recovery report as at 31 March 2023

Agenda item 7.2 document number A4163381, pages 132 - 136 refers

Committee Resolution  2023/16

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Mate Radich

That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Revenue Recovery report as at 31 March 2023.

Carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2023/17

Moved:       Cr John Vujcich

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Confirmation of Previous Minutes	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

9            Karakia Whakamutunga / Closing Prayer

Kahika - Mayor Moko Tepania said a closing karakia.

10          Meeting Close

The meeting closed at 12:10pm.

The minutes of this meeting will be confirmed at the Ordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting held on 9 August 2023.

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CHAIRPERSON