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Te Hiku Community Board Meeting Minutes |
9 May 2023 |
MINUTES
OF Te Hiku Community
Board Meeting
HELD AT THE Conference
Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Tuesday, 9 May 2023
AT 10:00
am
PRESENT: Chairperson Adele Gardner, Member Darren Axe, Member Sheryl Bainbridge (Virtual), Member John Stewart, Member William (Bill) Subritzky, Member Rachel Baucke, Member Felicity Foy
IN ATTENDANCE: Cr Hilda Halkyard-Harawira
STAFF PRESENT: Joshna Panday (Democracy Advisor), Marlema Baker (Democracy Advisor), Shayne Storey (Communication Development Organiser), Tania Steen (Property & Facilities Manager), Beverly Mitchell (Community Board Coordinator), Glenn Rainham (SHEQ & Compliance Manager)
1 Karakia Timatanga / Opening Prayer
Chairperson Adele Gardner commenced the meeting and Member Rachel Baucke opened with a prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
Member John Stewart raised a conflict of interest for item 7.6(a).
3 Te wāhanga tūmatanui / Public Forum
None for this meeting.
· Chris Spanhake & Bev Mason from Awanui School. Item 7.6(a) refers.
· Sarah Burren from Living Theatre Trust. Item 7.6(c) refers.
· Jo Lynch from R Tucker Thompson. Item 7.6(d) refers.
5 Ngā Tono KŌrero / Deputations
Josh Port & Dave Davies-Colley from Te Hiku Basketball and Rec Trust (virtual)
At 10:55 am the meeting adjourned.
At 11:10 am the meeting resumed.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4183304, pages 8 - 9 refers |
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Resolution 2023/32 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That Te Hiku Community Board agrees that the minutes of the meeting held 11 April 2023, be confirmed as a true and correct record. |
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7.1 Kaitaia Drainage Area 2022/2023 Programme Agenda item 7.2 document number A4183168, pages 25 - 33 refers |
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Resolution 2023/33 Moved: Member Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board; a) approve the reviewed Kaitaia Drainage Area 2023/2024 work programme. b) approve the proposed 2023/24 Spraying Programme. c) request the proposed rate change for $133k, including drone hireage and machine cleaning, be reported back to all Drainage Committees. d) and submit to Council a request for a Public Good component in the rates to be reviewed for the Long-Term Plan. e) request a briefing from Kevin Johnson (Delivery & Operations Manager) about the monitoring and bylaw breaches and a timeline for appointment of the land drainage staff member and job description. f) request the timeline and milestones for consenting from Northland Regional Council and collaboration with the other Northland Councils.
Note: Thank you to Fiona King and Blair King |
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7.2 Waiharara And Kaikino Drainage Areas 2022/2023 Programme Agenda item 7.3 document number A4183187, pages 34 - 41 refers |
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Resolution 2023/34 Moved: Member Rachel Baucke Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board; a) approve the reviewed Waiharara and Kaikino Drainage Areas 2023/2024 work programme and b) approve Michael Steel to be contracted to clean the Waiharara and Kaikino drainage areas up to $10,000. c) approve the use of other local spray contractors in the area. d) request the proposed rate change for Waiharara $35,525 and Kaikino $34,413, including drone hireage and machine cleaning, be reported back to the Drainage Committees. e) request a briefing from Kevin Johnson (Delivery & Operations Manager) about the monitoring and bylaw breaches and a timeline for appointment of the land drainage staff member and job description. f) request the timeline and milestones for consenting from Northland Regional Council and collaboration with the other Northland Councils. |
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7.3 Motutangi Drainage Area 2022/2023 Programme Agenda item 7.4 document number A4183191, pages 42 - 49 refers |
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Resolution 2023/35 Moved: Member Darren Axe Seconded: Member Rachel Baucke That the Te Hiku Community Board; a) approve the reviewed Motutangi Drainage Area 2023/2024 work programme. b) amend the 2022/2023 budget $50,000 for machine cleaning from the Motutangi Drainage Area reserve fund. c) request the proposed rate change for $68,864 including drone hireage and machine cleaning, and dedicated staff member be reported back to the Drainage Committees. d) request a briefing from Kevin Johnson (Delivery & Operations Manager) about the monitoring and bylaw breaches and a timeline for appointment of the land drainage staff member and job description. e) request the timeline and milestones for consenting from Northland Regional Council and collaboration with the other Northland Councils. |
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7.4 Chairperson and Members Reports Agenda item 7.1 document number A4183298, pages 16 - 24 refers |
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Moved: Member Adele Gardner Seconded: Member Darren Axe That the Te Hiku Community Board note the April 2023 reports from Chairperson Adele Gardner, and Members Darren Axe, Sheryl Bainbridge, Rachel Baucke, and Bill Subritzky. Moved: Member Sheryl Bainbridge Seconded: Member Adele Gardner That the Te Hiku Community Board supports the Bay of Islands-Whangaroa Community Board proposed project for a walking track between Taupo Bay and Totara North. The amendment became the substantive motion. Moved: Member Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board a) note the April 2023 reports from Chairperson Adele Gardner, and Members Darren Axe, Sheryl Bainbridge, Rachel Baucke, and Bill Subritzky. b) supports the Bay of Islands-Whangaroa Community Board proposed project for a walking track between Taupo Bay and Totara North. |
At 12: 29 pm, Cr Hilda Halkyard-Harawira left the meeting.
At 12:33 pm, Member John Stewart left the meeting.
At 1:00 pm, the meeting adjourned for lunch.
At 1:00 pm, Member Sheryl Bainbridge left the meeting.
At 1:08 pm, Member Rachel Baucke left the meeting.
At 1:10 pm, the meeting resumed.
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Agenda item 7.5 document number A4182827, pages 50 - 53 refers |
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Resolution 2023/37 Moved: Member Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board note the project report received from Far North Land Search and Rescue. |
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Agenda item 7.6 document number A4183006, pages 54 - 90 refers |
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RESOLUTION 2023/38 Moved: Member William (Bill) Subritzky Seconded: Member Darren Axe That Te Hiku Community Board a) approves the sum $5,000 (plus GST if application) to be paid from the Board’s Community Fund account to Awanui School 150th Anniversary for the hosting (excluding food) of the 150th Anniversary of the founding of the school, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable.
WITHDRAWN
c) approves the sum $2,587 (plus GST if application) to be paid from the Board’s Community Fund account to Living Theatre Trust for the Wonderland Glow Show, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. d) approves the sum $4,000 (plus GST if application) to be paid from the Board’s Community Fund account to R Tucker Thompson Youth Sailing Trust for two students from Te Hiku ward to sail on the R Tucker Thompson, to support the following Community Outcomes: i) Proud, vibrant communities. ii) Communities that are healthy, safe, connected and sustainable. |
At 1:23 pm, Member Sheryl Bainbridge returned to the meeting
8 Information Reports
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8.1 Te Hiku Statement of Community Board Fund Account as at 31 March 2023 Agenda item 8.1 document number A4179816, pages 91 - 97 refers |
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Resolution 2023/39 Moved: Member Adele Gardner Seconded: Member William (Bill) Subritzky That the Te Hiku Community Board leave to lie on the table, the report Te Hiku Statement of Community Board Fund Account as at 31 March 2023, subject to an updated report be sent through to the next meeting. |
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8.2 Te Hiku Community Board Action Sheet Update April 2023 Agenda item 8.2 document number A4183320, pages 98 - 118 refers |
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Resolution 2023/40 Moved: Member Adele Gardner Seconded: Member Darren Axe That Te Hiku Community Board receive the report Te Hiku Community Board Action Sheet Update April 2023. |
9 tE kAPINGA hUI / Meeting Close
The meeting closed with a prayer by Member Foy at 1:37 pm.
The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 6 June 2023.
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CHAIRPERSON