Extraordinary Council Meeting Minutes CONFIRMED

23 May 2023

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chambers , Memorial Avenue, Kaikohe
ON Tuesday, 23 May 2023 AT 4:00 pm

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic (Virtual), Cr Steve McNally, Cr Tāmati Rākena, Cr John Vujcich (Virtual)

IN ATTENDANCE: Adele Gardner (Chairperson Te Hiku Community Board), Belinda Ward (Chairperson Bay of Islands-Whangaroa Community Board)

STAFF PRESENT: Joshna Panday (Democracy Advisor), Janice Smith (FNDC CEO (Acting)), Jacine Warmington (Group Manager – Strategic Relationships), Jill Coyle (Group Manager – People & Transformation), Roger Ackers (Group Manager – Planning & Policy), Kevin Johnson (Group Manager – Delivery & Operations), Ruben Garcia (Group Manager – Community & Engagement), Andy Finch (FNDC Engineer)

ABSENT:               Cr Mate Radich

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2023/49

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the apology received from Cr Ann Court and Cr Felicity Foy be accepted and leave of absence granted.

Carried

3            ngā tono kōrero / Deputation

No deputations.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

- Today is Ouenuku on the Maramataka calendar.

- Attended the opening of the Matawii Dam which is the first of the mid north dams through the Te Tai Tokerau Water Trust – excellent timing.

- Remit application submitted have a deadline before the next Council meeting.

- Deferred items 5.1 and 5.2 to the next meeting

- Kapiti Coast District Council has withdrawn their remit

5            Ngā Pūrongo / Reports

deferred reports:

5.1 District-wide rating for water supply and wastewater proposal deliberations

5.2         Annual Plan Deliberations - 2023/24

5.3         Nomination of President for Local Government New Zealand

Agenda item 5.3 document number A4212097, pages 242 - 245 refers

Resolution  2023/50

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council seconds the candidate nomination of Mayor Neil Holdom of New Plymouth District Council for President of Local Government New Zealand.

Carried

5.4         Endorsement of Remits submitted by Kapiti Coast District Council and Invercargill City Council to the 2023 LGNZ AGM

Agenda item 5.4 document number A4217506, pages 246 - 255 refers

Resolution  2023/51

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That the Far North District Council endorse the support provided to Invercargill City Council on the following remit to be submitted to the 2023 Local Government New Zealand AGM:

1. Invercargill City Council - Young Elected Members Network

Carried

5.5         Endorsement of Remits submitted by Hamilton City Council to the 2023 LGNZ AGM

Agenda item 5.5 document number A4216562, pages 256 - 270 refers

Resolution  2023/52

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr Hilda Halkyard-Harawira

That the Far North District Council endorses the support provided to Hamilton City Council on the following remits to be submitted to the 2023 Local Government New Zealand Annual General Meeting:

1. Virtual Quorum

2. Kiwisaver for Elected Members

3. Development of a shared understanding and centralised framework of wellbeing.

Carried

6            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Resolution  2023/53

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Tāmati Rākena

That the public be excluded from the following parts of the proceedings of this meeting bar the Chairpersons from community boards.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
6.1 - Interim Chief Executive Officer Appointment (Update) - Under Separate Cover	s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

At 4:24 pm the meeting adjourned to Public Excluded.

At 4:36 pm the meeting resumed to Public.

7            Karakia Whakamutunga / Closing Prayer

Kahika - Mayor Moko Tepania closed the meeting with a karakia.

8            Meeting Close

The meeting closed at 4:38 pm.

The minutes of this meeting will be confirmed at the Council Meeting held on 1 June 2023.

...................................................

CHAIRPERSON