Motutangi Drainage Area Committee Meeting Minutes - Unconfirmed

17 April 2023

MINUTES OF Far North District Council
Motutangi Drainage Area Committee Meeting
HELD AT THE Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Monday, 17 April 2023 AT 3:02 pm

PRESENT:              Member Paul Harvey, Chairperson Jeremy White, Member Darren Axe

IN ATTENDANCE: Blair King (CEO), Andy Finch (District Engineer), Fiona King (Kaitaia, Waiharara/Kaikino Drainage Area Committee Chairperson)

STAFF PRESENT: Zakeeda Khan (Chief Corporate Financial Planner), Marlema Baker (Democracy Advisor)

1            Karakia timatanga / opening prayer

Chair Jeremy White commenced the meeting.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

None for this meeting

3            Ngā kaikōrero / Speakers

None for this meeting

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4153637, pages 6 - 7 refers

Resolution  2023/1

Moved:       Chairperson Jeremy White

Seconded:  Member Paul Harvey

That the Motutangi Drainage Area Committee confirm that the minutes of the meeting of the Motutangi Drainage Area Committee held 8 August 2022 are a true and correct record with the following amendments;

That:

· that Item 5.2 bullet point 1 was not completed therefore 2 x 12 foot gates and 4 x 3 metre strainers plus a 400ml culvert pipe (5 metres long) are to be installed by the Fenwick Contractors and that District Engineer Andy Finch oversee the process as directed by the CE.

· the Motutangi Drainage Committee members receive a copy of the financial reports requested at the last meeting (August 2022).

· the Motutangi Drainage Committee members receive a copy of the updated Drainage Financial Reports when they are complete.

· an action sheet update report be included in future Drainage Committee agendas.

· ex-committee member Bede Shereen’s reason for resignation be recorded in the minutes which is that he was receiving abuse from the community due to lack of action from the Council.

Carried

5            Reports

5.1         Motutangi Drainage Area 2022/2023 Programme

Agenda item 5.1 document number A4158027, pages 10 - 18 refers

MOTION

Moved:       Chairperson Jeremy White

Seconded:  Member Darren Axe

That the Motutangi Drainage Area Committee recommend that the Te Hiku Community Board approve the reviewed Motutangi Drainage Area 2023/2024 work programme.

Meeting adjourned 3:14 pm – 3:19 pm

Amendment

Moved:       Chairperson Jeremy White

Seconded:  Member Darren Axe

That the Motutangi Drainage Area Committee recommend that the Te Hiku Community Board;

a) approve the reviewed Motutangi Drainage Area 2023/2024 work programme.

b) amend the 2022/2023 budget $50,000 for machine cleaning from the Motutangi Drainage Area reserve fund.

c) request the proposed rate change for $68,864 including drone hireage and machine cleaning, and dedicated staff member be reported back to the Drainage Committees.

carried

The amendment became the substantive motion.

Resolution  2023/2

Moved:       Chairperson Jeremy White

Seconded:  Member Darren Axe

That the Motutangi Drainage Area Committee recommend that the Te Hiku Community Board;

a) approve the reviewed Motutangi Drainage Area 2023/2024 work programme.

b) amend the 2022/2023 budget $50,000 for machine cleaning from the Motutangi Drainage Area reserve fund.

c) request the proposed rate change for $68,864 including drone hireage and machine cleaning, and dedicated staff member be reported back to the Drainage Committees.

Carried

5            karakia whakamutunga / closing prayer

6            tE kAPINGA hUI / Meeting Close

The meeting closed at 3:35pm.

The minutes of this meeting were confirmed at the Motutangi Drainage Area Committee Meeting held on 4 September 2023.

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CHAIRPERSON