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Kaikohe-Hokianga Community Board Meeting Minutes |
12 April 2023 |
MINUTES
OF Kaikohe-Hokianga
Community Board Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Wednesday, 12 April
2023 AT 10:02
am
PRESENT: Chairperson Chicky Rudkin, Deputy Chairperson Tanya Filia, Member Mike Edmonds, Member Trinity Edwards, Member Harmonie Gundry, Member Jessie McVeagh, Member John Vujcich
STAFF PRESENT: Kim Hammond (Community Board Coordinator), Kathryn Trewin (Funding Advisor), Marlema Baker (Democracy Advisor)
1 Karakia Timatanga / Opening Prayer
Chair Chicky commenced the meeting and opened with a karakia.
The Kaikohe-Hokianga Community Board requests that Council install signage in Kaikohe to inform the community about the Hokianga Ferry closure.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
There were no apologies or declarations of interest.
3 Ngā Tono KŌrero / Deputations
No deputations were requested for this meeting.
4 Te wāhanga tūmatanui / Public Forum
Linda Mason – Ōkaihau Community Association;
· requested that a Community Board member attend their monthly meetings.
5 ngā kaikōrero / Speakers
Linda Mason – Ōkaihau Community Association;
· Hall Kitchen Upgrade highlighted in the Ōkaihau Community Plan (ŌCP) that was adopted in 2022.
· Okaihau Hall Kitchen is riddled with borer, an RFS has been lodged for this.
6 Confirmation of Previous Minutes
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6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4144919, pages 8 - 17 refers. |
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Resolution 2023/19 Moved: Member Tanya Filia Seconded: Member Harmonie Gundry That the Kaikohe-Hokianga Community Board confirm the minutes of the extraordinary meeting held 3 March and the ordinary meeting held 15 March 2023 as a true and correct record. |
7 Reports
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7.1 Chairperson and Members Reports Agenda item 7.1 document number A4109212, pages 18 - 26 refers. |
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Resolution 2023/20 Moved: Member John Vujcich Seconded: Member Harmonie Gundry That the Kaikohe-Hokianga Community Board note the reports from Chairperson Rudkin and Member Edwards, Deputy Chair Tanya Filia, and Member Gundry for March 2023. |
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7.2 Road Naming - 8113 State Highway 1, ōmāpere Agenda item 7.2 document number A4061546, pages 27 - 36 refers. |
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Resolution 2023/21 Moved: Member Jessie McVeagh Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private road, Te Hekenga Road that is currently addressed at 8113 State Highway 1, Ōmāpere as per map (A4061170). |
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7.3 New Lease to FENZ - 1089 Broadwood Road, Broadwood Agenda item 7.3 document number A4131742, pages 37 - 44 refers. |
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Resolution 2023/22 Moved: Member Harmonie Gundry Seconded: Member Jessie McVeagh That the Kaikohe - Hokianga Community Board recommends that Council a) approve a new ground lease under the Reserves Act 1977 to be issued to Fire & Emergency New Zealand over 1089 Broadwood Road, Broadwood, Local Purpose (community buildings) Reserve, being Lot 11 DP 38726, The terms of the proposed lease shall be: a. Term: 30 (15+15) years. b. Rental: $113 + GST pa – FNDC Fees and Charges Schedule 2022/2023 - Community leases. b) approve further conditions to be negotiated and agreed upon by the Group Manager Delivery and Operations and Fire and Emergency New Zealand c) approve transferring ownership of buildings and improvements to Fire & Emergency New Zealand for $1.00. |
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Agenda item 7.4 document number A4147152, pages 45 - 56 refers. |
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Resolution 2023/23 Moved: Member John Vujcich Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board note the project reports received from: a) Hokianga Community Arts Trust b) Kaikohe and Districts Sportsville (Māori Warden) c) Living Theatre Charitable Trust d) Manaaki Tinana Trust (Rawene Hall Rental) |
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7.5 Rural Travel Funding Applications 2022/23 Agenda item 7.5 document number A4145815, pages 57 - 60 refers. |
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Resolution 2023/24 Moved: Member Tanya Filia Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board allocates Rural Travel Grant funding in accordance with the recommendations received from Sport Northland as follows:
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Agenda item 7.6 document number A4147043, pages 61 - 70 refers. |
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Resolution 2023/25 Moved: Member Jessie McVeagh Seconded: Member Trinity Edwards That the Kaikohe-Hokianga Community Board: a) Confirms resolution 2022/47 of 14 September 2022 and approves the sum of $5,000 (plus GST if applicable) be paid from the Boards Placemaking Fund account to Ōkaihau Community Association for the design and pricing of a kitchen and/or toilet for the Ōkaihau Hall to support the following Community Outcomes: i. Proud, vibrant communities ii. Communities that are healthy, safe, connected and sustainable. Note: The Board requested further information regarding Council budgets for renewals and clarification on what that funding could be used for. |
8 Information Reports
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8.1 Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2023 Agenda item 8.1 document number A4147241, pages 71 - 77 refers. |
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Resolution 2023/26 Moved: Member John Vujcich Seconded: Member Tanya Filia That the Kaikohe-Hokianga Community Board receives the report Kaikohe-Hokianga Statement of Community Board Fund Account as at 28 February 2023. |
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8.2 Kaikohe-Hokianga Community Board Action Sheet Update April 2023 Agenda item 8.2 document number A4143863, pages 78 - 80 refers. |
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Resolution 2023/27 Moved: Member Chicky Rudkin Seconded: Member John Vujcich That the Kaikohe-Hokianga Community Board receive the report Kaikohe-Hokianga Community Board Action Sheet Update April 2023 and that a message of impatience regarding action item 1 be passed on to Northland Transport Agency. |
9 tE kAPINGA hUI / Meeting Close
The meeting closed at 11:09 am.
The minutes of this meeting will be confirmed at the Kaikohe-Hokianga Community Board Meeting held on 10 May 2023.
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CHAIRPERSON