Kaitaia Drainage Area Committee Meeting Minutes - Unconfirmed

17 April 2023

MINUTES OF Far North District Council
Kaitaia Drainage Area Committee Meeting
HELD AT THE Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia
ON Monday, 17 April 2023 AT 10:00 am

PRESENT:              Chairperson Fiona King, Member Adele Gardner, Member Greg Yuretich, Member Joe King, Cr Bill Subritzky

IN ATTENDANCE: Blair King (CEO), Andy Finch (District Engineer) Cr Felicity Foy

STAFF PRESENT: Zakeeda Khan (Senior Corporate Financial Planner), Marlema Baker (Democracy Advisor).

1            Karakia timatanga / opening prayer

Chairperson Fiona King declared the meeting open.

Member Darren Axe indicated he will be leaving the meeting at 11am.

2            Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apologies where received from Member Mike Masters.

Chair Fiona King adjorned the meeting at 10:03 am and reconvened at 10:04am.

3            Ngā kaikōrero / Speakers

None for this meeting.

4            Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 4.1 document number A4138500, pages 6 - 8 refers

Resolution  2023/1

Moved:       Member Greg Yuretich

Seconded:  Chairperson Fiona King

That the Kaitaia Drainage Area Committee confirms that the minutes of the meeting of the Kaitaia Drainage Area Committee held 8 August 2022 are a true and correct record with the following amendments:

That;

· a copy of the email sent to David Van Bysterveldt (29th of March 2022), be provided to the Kaitaia Drainage Committee.

· no work has been completed on the Oinu Stream.

· the Kaitaia Drainage Committee members receive a copy of the financial reports requested at the last meeting (August 2022).

· the Kaitaia Drainage Committee members receive a copy of the updated Drainage Financial Reports when they are complete.

· an action sheet update report be included in all future Drainage Committee agendas.

· the Land Drainage Act 1908 be referenced in all Drainage Committee Compliance Schedules.

Carried

Notes:

· attach email from Beverly Mitchell dated Monday, April 17, 2023 8:11:05 AM.

· Joe/Fiona King to send photos to CE regarding drainage.

· Staff to find out if there are specific RFS codes for Drainage

· GIS specialists are working on updating the Drainage Maps. Andy Finch will provide an update once this is done. (Refer to recording re CE’s comments).

· Chair King will supply a copy of the notes from the Land Drainage Area Management and Operational Plan meeting in April 2022 to Andy Finch and the CE to follow-up.

Meeting adjourned 10:36am and resumed at 11:30 am

Member Darren Axe left the meeting 11:20 am

5            Reports

5.1         Kaitaia Drainage Area 2022/2023 Programme

Agenda item 5.1 document number A4157942, pages 11 - 20 refers

MOTION

Moved:       Chairperson Fiona King

Seconded:  Member Greg Yuretich

That the Kaitaia Drainage Area Committee recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2023/2024 work programme.

Amendment

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee

a) recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2023/2024 work programme.

b) approve the proposed 2023/24 Spraying Programme.

c) request the proposed rate change for $133k, including drone hireage and machine cleaning, be reported back to the Drainage Committees

d) and submit to Council a request for Public Good component in the rates to be reviewed for the Long Term Plan.

carried

The amendment became the substantive motion.

Resolution  2023/2

Moved:       Chairperson Fiona King

Seconded:  Member Adele Gardner

That the Kaitaia Drainage Area Committee

a) recommend Te Hiku Community Board approve the reviewed Kaitaia Drainage Area 2023/2024 work programme.

b) approve the proposed 2023/24 Spraying Programme.

c) request the proposed rate change for $133k, including drone hireage and machine cleaning, be reported back to the Drainage Committees

d) and submit to Council a request for a Public Good component in the rates to be reviewed for the Long-Term Plan.

Carried

5            karakia whakamutunga / closing prayer

6            tE kAPINGA hUI / Meeting Close

The meeting closed at 12:17 am.

The minutes of this meeting were confirmed at the Kaitaia Drainage Area Committee Meeting held on 4 September 2023.

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CHAIRPERSON