Extraordinary Council Meeting Minutes

23 March 2023

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD Virtually via Microsoft Teams
ON Thursday, 23 March 2023 AT 10.00 am

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally, Cr Mate Radich, Cr Tāmati Rākena, Cr John Vujcich

IN ATTENDANCE: Adele Gardner (Chairperson Te Hiku Community Board), Bennie Greyling (Auditor – Deloitte.)

STAFF PRESENT: Joshna Panday (Democracy Advisor), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Democracy Advisor), Julia Lee (Senior Financial Accountant), Jill Coyle (Acting Chief Executive Officer), Andy Finch (District Engineer), Janice Smith (Group Manager - Corporate Services), Jacine Warmington (Group Manager – Strategic Relationships), Kevin Johnson (Group Manager – Delivery and Operations), Ruben Garcia (Group Manager – Community and Engagement)

1            Karakia Timatanga / Opening Prayer

Kahika-Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Apology

Resolution  2023/28

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That the apology received from Cr Ann Court be accepted and leave of absence granted and the apology from Cr Steve McNally for lateness is received.

Carried

3            ngā tono kōrero / Deputation

There were no deputations for this meeting.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Cyclone Gabriele Relief Fund is still operational. We have about 40 applications.

Cr Steve McNally joined the meeting at 10:08 am

5            Reports

5.1         Adoption of the Annual Report for the year ended 30 June 2022

Agenda item 5.1 document number A4104744, pages 6 - 138 refers

motion

Moved:       Cr John Vujcich

Seconded:  Cr Penetaui Kleskovic

That Council:

a) Adopt the Annual Report for the year ended 30 June 2022;

b) Agree that the Group Manager Corporate Services is authorised to make any grammatical changes that may be required.

Amendment

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Kahika - Mayor Moko Tepania

a) That the Audit Opinion circulated to Mayor and Councillors be appended to the agenda online subject to approval from the Office of the Auditor General.

carried

Note: Audit Opinion to be discussed at Te Miromiro – Assurance, Risk & Finance Committee

Meeting.

The amended motion is now a substantive motion.

Resolution  2023/29

Moved:       Cr John Vujcich

Seconded:  Kahika - Mayor Moko Tepania

That Council:

a) Adopt the Annual Report for the year ended 30 June 2022, and that the Audit   Opinion circulated to Mayor and Councillors be appended to the agenda online subject to approval from the Office of the Auditor General.

b) Agree that the Group Manager Corporate Services is authorised to make any grammatical changes that may be required.

Carried

6            Karakia Whakamutunga / Closing Prayer

Kahika-Mayor Moko Tepania closed the meeting with a prayer.

7            Meeting Close

The meeting closed at 10:51 am.

The minutes of this meeting will be confirmed at the Council Meeting held on 6 April 2023.

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CHAIRPERSON