MINUTES
OF Far North District Council
Extraordinary Council
Meeting
HELD AT THE Council
Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 21 March
2023 AT 1:00
pm
PRESENT: Kahika
- Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court,
Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr John Vujcich, Cr Babe Kapa, Cr
Penetaui Kleskovic (Virtual), Cr Tāmati Rākena, Cr Mate Radich (Virtual)
IN
ATTENDANCE: Te Hiku Community Board Chairperson Adele Gardner (Virtual)
STAFF
PRESENT: Jill Coyle (Acting Chief Executive Officer), Andy Finch (District
Engineer), Janice Smith (Group Manager - Corporate Services), Jacine Warmington
(Group Manager – Strategic Relationships), Kevin Johnson (Group Manager
– Delivery and Operations), Ruben Garcia (Group Manager – Community
and Engagement), Joshna Panday (Democracy Services Advisor), Aisha Huriwai
(Team Leader – Democracy Services), Jo Boyd (Corporate Planner)
1 Karakia
Timatanga / Opening Prayer
Kahika-Mayor Moko Tepania commenced the meeting with a
prayer.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies
and Declarations of Interest
Noted Cr. Ann Court will depart
the meeting early.
Acknowledged that Crs Mate Radich and Penetaui Kleskovic are
attending virtually.
3 ngā
tono kōrero / Deputation
There were no deputations for this meeting.
4 NGĀ
KŌRERO A TE kahika / MAYORAL
ANNOUNCEMENTS
·
Maramataka update - currently a low moon phase.
·
Opened the Snapper Bonanza (Anglers competition) - appreciation is shown to the contribution of the
competition to the economy.
·
Cyclone Gabrielle Mayoral relief fund closing date for
application is 31 March 2023.
·
Temporary legislation has been introduced to allow council to
meet virtually and still count for quorum.
·
Extraordinary meeting on Thursday will be held virtually.
5 Reports
|
5.1 Adoption
of Annual Plan 2023/24 Consultation Document
Agenda item 5.1 document number
A4124705, pages 6 - 12 refers
|
|
motion
Moved: Cr
Felicity Foy
Seconded: Kōwhai
- Deputy Mayor Kelly Stratford
That Council:
a)
Adopts the Annual Plan 2023/24 Consultation Document
for consultation pursuant to sections 82, 95 and 95A of the Local Government
Act 2002.
b)
Delegates
to the Chief Executive Officer the authority to make any necessary minor formatting,
typographical and administrative changes to the Consultation Document prior
to public consultation.
Amendment
Moved: Cr
Felicity Foy
Seconded: Kōwhai
- Deputy Mayor Kelly Stratford
That Council:
a) Lets the Annual Plan 2023/24
Consultation Documents lie on the table until the consultation documents is
amended to include the divestment of Pensioner
housing to FNHL as per the previous resolution and direction set by Council.
Meeting Adjourned at 1:25 pm and
Meeting Resumed at 1:39 pm
Motion for Amendment Withdrawn by
Cr Felicity Foy
amendment
Moved: Cr Ann Court
Seconded: Cr John Vujcich
That Council:
c) Instructs the
Chief Executive Officer to immediately commence workshops and special consultation
processes to align with the 13 May 2021 resolution to ensure the divestment
date of 30 June 2024 is met for the Housing for the elderly portfolio.
Abstained: Cr
Mate Radich
carried
The motion for amendment became a substantive motion.
At 2:00 pm, Cr Tāmati
Rākena left the meeting.
At 2:04 pm, Cr Tāmati
Rākena returned to the meeting.
Resolution
2023/25
Moved: Cr
Felicity Foy
Seconded: Kōwhai
- Deputy Mayor Kelly Stratford
That Council:
a) Adopts the Annual Plan 2023/24
Consultation Document for consultation pursuant to sections 82, 95 and 95A of
the Local Government Act 2002.
b)Delegates
to the Chief Executive Officer the authority to make any necessary minor
formatting, typographical and administrative changes to the Consultation
Document prior to public consultation.
c) Instructs
the Chief Executive Officer to immediately commence workshops and special
consultation processes to align with the 13 May 2021 resolution to ensure the
divestment date of 30 June 2024 is met for the Housing for the elderly
portfolio.
Against: Cr
Mate Radich
Carried
|
|
5.2 Adoption
of Statement of Proposal to Amend Resource Consent Fees & Charges for
2023/24
Agenda item 5.2 document number
A4132947, pages 13 - 56 refers
|
|
Resolution 2023/26
Moved: Kōwhai
- Deputy Mayor Kelly Stratford
Seconded: Cr John
Vujcich
That Council:
a) adopts
the Statement of Proposal for the proposed amendments to Resource Consent
fees and charges.
b) undertakes
public consultation in accordance with section 83 of the Local Government Act
2002.
Against: Crs
Ann Court and Steve McNally
Carried
|
At 2:29 pm, Cr Ann Court left the meeting.
|
resolution
to move into public excluded
|
|
Resolution 2023/27
Moved: Kōwhai
- Deputy Mayor Kelly Stratford
Seconded: Cr John
Vujcich
That the public be excluded from the following parts of
the proceedings of this meeting.
The general subject matter of each matter to be considered
while the public is excluded, the reason for passing this resolution in
relation to each matter, and the specific grounds under section 48 of the
Local Government Official Information and Meetings Act 1987 for the passing
of this resolution are as follows:
|
General subject of each matter to be
considered
|
Reason for passing this resolution in
relation to each matter
|
Ground(s) under section 48 for the
passing of this resolution
|
|
6.1 –
Executive Review Committee Minutes
|
s7(2)(a) the withholding of the information is
necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(i) the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations).
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting
would be likely to result in the disclosure of
information for which good reason for withholding would exist under section
6 or section 7
|
|
6.2 – General
Employment Matters & Tabled Documents
|
s7(2)(a) the withholding of the information
is necessary to protect the privacy of natural persons, including that of
deceased natural persons
s7(2)(i) the withholding of the information is
necessary to enable Council to carry on, without prejudice or disadvantage,
negotiations (including commercial and industrial negotiations)
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting
would be likely to result in the disclosure of
information for which good reason for withholding would exist under section
6 or section 7
|
|
6.3 – Chief
Executive Recruitment
|
s7(2)(a) - the
withholding of the information is necessary to protect the privacy of
natural persons, including that of deceased natural persons
|
s48(1)(a)(i) - the public conduct of the relevant
part of the proceedings of the meeting
would be likely to result in the disclosure of
information for which good reason for withholding would exist under section
6 or section 7
|
Carried
|
6 Karakia
Whakamutunga / Closing Prayer
Kahika-Mayor Moko
Tepania closed the meeting with a prayer.
7 Meeting
Close
The meeting closed at 3:17 pm.
The minutes of this meeting will be confirmed at the Council Meeting held on 6
April 2023.
...................................................
CHAIRPERSON