Extraordinary Council Meeting Minutes

21 March 2023

Unconfirmed

MINUTES OF Far North District Council
Extraordinary Council Meeting
HELD AT THE Council Chamber, Memorial Avenue, Kaikohe
ON Tuesday, 21 March 2023 AT 1:00 pm

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai - Deputy Mayor Kelly Stratford, Cr Ann Court, Cr Felicity Foy, Cr Hilda Halkyard-Harawira, Cr John Vujcich, Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Tāmati Rākena, Cr Mate Radich (virtual)

IN ATTENDANCE: Adele Gardner (Chairperson Te Hiku Community Board)

STAFF PRESENT: Joshna Panday (Democracy Services Advisor), Aisha Huriwai (Team Leader – Democracy Services), Jo Boyd (Corporate Planner), Jill Coyle (Acting Chief Executive Officer), Andy Finch (District Engineer), Janice Smith (General Manager Corporate Services), Jacine Warmington (Group Manager – Strategic Relationships), Kevin Johnson (Group Manager – Delivery and Operations), Ruben Garcia (Group Manager – Community and Engagement)  

1            Karakia Timatanga / Opening Prayer

Kahika-Mayor Moko Tepania commenced the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

Noted Cr. Ann Court will depart the meeting early.

Acknowledged that Crs Mate Radich and Penetaui  Kleskovic is attending online.

3            ngā tono kōrero / Deputation

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Currently a low moon phase.

· Opened the Snapper Bonanza (Anglers competition) - appreciation is shown to the contribution of the competition to the economy.

· Cyclone Gabrielle Mayoral relief fund closing date for application is 31 March 2023.

· Temporary legislation has been introduced to allow council to meet virtually and still count for quorum.

· Extraordinary meeting on Thursday will be held virtually.

5            Reports

5.1         Adoption of Annual Plan 2023/24 Consultation Document

Agenda item 5.1 document number A4124705, pages 6 - 12 refers

motion

Moved:       Cr Felicity Foy

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a) Adopts the Annual Plan 2023/24 Consultation Document for consultation pursuant to sections 82, 95 and 95A of the Local Government Act 2002.

b)       Delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the Consultation Document prior to public consultation.

Amendment

Moved:       Cr Felicity Foy

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a)    Lets the Annual Plan 2023/24 Consultation Documents lie on the table until the consultation documents is amended to include the divestment of Pensioner housing to FNHL as per the previous resolution and direction set by Council.

Meeting Adjourned at 1:25 pm and Meeting Resumed at 1:39 pm

Motion for Amendment Withdrawn by Cr Felicity Foy

amendment

Moved:       Cr Ann Court

Seconded:  Cr John Vujcich

That Council:

c)   Instructs the Chief Executive Officer to immediately commence workshops and special consultation processes to align with the 13 May 2021 resolution to ensure the divestment date of 30 June 2024 is met for the housing for the elderly.

Abstained:       Cr Mate Radich

carried

The motion for amendment became a substantive motion.

At 2:00 pm, Cr Tāmati Rākena left the meeting.

At 2:04 pm, Cr Tāmati Rākena returned to the meeting.

Resolution  2023/25

Moved:       Cr Felicity Foy

Seconded:  Kōwhai - Deputy Mayor Kelly Stratford

That Council:

a)    Adopts the Annual Plan 2023/24 Consultation Document for consultation pursuant to sections 82, 95 and 95A of the Local Government Act 2002.

b)Delegates to the Chief Executive Officer the authority to make any necessary minor formatting, typographical and administrative changes to the Consultation Document prior to public consultation.

c)    Instructs the Chief Executive Officer to immediately commence workshops and special consultation processes to align with the 13 May 2021 resolution to ensure the divestment date of 30 June 2024 is met for the housing for the elderly.

Against:           Cr Mate Radich

Carried

5.2         Adoption of Statement of Proposal to Amend Resource Consent Fees & Charges for 2023/24

Agenda item 5.2 document number A4132947, pages 13 - 56 refers

Resolution  2023/26

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Council:

a)      adopts the Statement of Proposal for the proposed amendments to Resource Consent fees and charges.

b)      undertakes public consultation in accordance with section 83 of the Local Government Act 2002.

Against:           Crs Ann Court and Steve McNally

Carried

At 2:29 pm, Cr Ann Court left the meeting.

resolution to move into public excluded

Resolution  2023/27

Moved:       Kōwhai - Deputy Mayor Kelly Stratford

Seconded:  Cr John Vujcich

That Council resolves to move into Public Excluded.

Carried

Meeting adjourned 2:30pm and Meeting resumed at 3:15pm.

6            Karakia Whakamutunga / Closing Prayer

Kahika-Mayor Moko Tepania closed the meeting with a prayer.

7            Meeting Close

The meeting closed at 3:17 pm.

The minutes of this meeting will be confirmed at the Extraordinary Council Meeting held on 6 April 2023.

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CHAIRPERSON