Ordinary Council Meeting Minutes

9 March 2023

MINUTES OF Far North District Council
Ordinary Council Meeting
HELD AT THE Council Chambers, Memorial Ave, Kaikohe
ON Thursday, 9 March 2023 AT 10:05 am

PRESENT:              Kahika - Mayor Moko Tepania, Cr Ann Court, Cr Hilda Halkyard-Harawira (virtually), Cr Babe Kapa, Cr Penetaui Kleskovic, Cr Steve McNally (virtually), Cr Mate Radich (virtually), Cr Tāmati Rākena, Cr John Vujcich.

STAFF PRESENT: Jill Coyle (Acting Chief Executive Officer), Jacine Warmington (Group Manager Strategic Relationships), Ruben Garcia (Group Manager Community & Engagement), Roger Ackers (Group Manager Planning & Policy), Kevin Johnson (Group Manager Delivery & Operations), Margriet Veenstra (Group Manager People & Transformation) George Swanepoel (In-House Counsel), Aisha Huriwai (Team Leader Democracy Services), Marlema Baker (Democracy Advisor).

1            Karakia Timatanga / Opening Prayer

Kahika/Mayor Moko Tepania commenced the meeting with a karakia.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest

2.1         Apologies and Declarations of Interest

Resolution  2023/21

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Babe Kapa

That Council receive apologies from Kōwhai-Deputy Mayor Kelly Stratford and Cr Felicity Foy and a leave of absence be granted.

Carried

3            ngā tono kōrero / Deputation

· Claire Ganantchian read a prepared speech in relation to Climate Change (Tabled Document I.D A4138751 refers).

· Linda Kaye was scheduled to address Council virtually but deferred to the next meeting due to technical issues.

· Apologies were noted from Ngati Rangi representatives who will make arrangements to speak at a future meeting.

4            NGĀ KŌRERO A TE kahika / MAYORAL ANNOUNCEMENTS

· Jill Coyle acknowledged as Acting Chief Executive.

· Weather event Cyclone Gabrielle – the Mayoral Relief Fund approved 10’s of 1000’s of funds.

· Acknowledge local government for adopting a community. Four Council areas have adopted us Clutha, Waitaki, Waipa, Tasman.

· Acknowledging the Mayor of Clutha Council and New World Balclutha for holding a sausage sizzle with proceeds going to the Mayoral relief fund.

· Thanked the community for their tireless work during and after Cyclone Gabrielle. There were multiple community centres opened.

5            Confirmation of Previous Minutes

5.1         Confirmation of Previous Minutes

Agenda item 5.1 document number A4093996, pages 6 - 18 refers.

Resolution  2023/22

Moved:       Cr Penetaui Kleskovic

Seconded:  Cr John Vujcich

That Council confirms the minutes of the Council meeting held 9 February 2023 as a true and correct record.

Carried

6            Reports

6.1         Adoption of the Annual Report for the year ended 30 June 2022

Withdrawn – to be included in the Extraordinary Council Agenda – 23 March 2023

6.2         Establishment of an "Appointment to Council Organisation Committee"

Agenda item 6.2 document number A3977804, pages 147 - 155 refers.

Resolution  2023/23

Moved:       Cr John Vujcich

Seconded:  Cr Tāmati Rākena

That Council;

1. establish a “Te Koekoeā - Appointment to Council Organisation Committee” in line with the Appointment and Remuneration of Directors of Council Organisations Policy (#2117).

2. make the following appointments to the Committee;

i)    Te Miromiro – Assurance Risk and Finance Committee Chairperson

ii)   Council representative #1 Cr Steve McNally

iii)  Council representative #2 Cr Hilda Halkyard-Harawira

3. appoint Cr Steve McNally as the Chair of the Appointment to Council Organisation Committee.

Abstained:       Cr Steve McNally

Carried

6.3         Appointment of Independent Hearings Commissioner

Agenda item 6.3 document number A4077714, pages 156 - 160 refers.

Resolution  2023/24

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That pursuant to section 34A of the Resource Management Act 1991, that Far North District Council appoint Barry Mosley to the Council’s list of approved Commissioners.

Carried

7            Information Reports

7.1         Mayor and Councillors Reports

Agenda item 7.1 document number A4049974, pages 161 - 185 refers.

Resolution  2023/25

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Tāmati Rākena

That Council note the reports from Kahika-Mayor Moko Tepania, Kōwhai-Deputy Mayor Kelly Stratford, Councillors Ann Court, Hilda Halkyard-Harawira, Babe Kapa and Tāmati Rākena.

Carried

7.2         Council Action Sheet Update March 2023

Agenda item 7.2 document number A4094004, pages 186 - 199 refers.

Resolution  2023/26

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Babe Kapa

That Council receive the report Action Sheet Update March 2023.

Carried

8            te wāhanga tūmataiti / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Kahika-Mayor Moko Tepania explained that the following items listed on the public excluded agenda had been deferred to an Extraordinary Council meeting:

· Executive Review Committee Minutes

· General Employment Matters and Tabled Documents.

Resolution  2023/27

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr Penetaui Kleskovic

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
8.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(b)(ii) - the withholding of the information is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(f)(i) - free and frank expression of opinions by or between or to members or officers or employees of any local authority s7(2)(h) - the withholding of the information is necessary to enable Council to carry out, without prejudice or disadvantage, commercial activities	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
8.2 - Appointment of Te Miromiro - Assurance Risk and Finance Independent Chairperson	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

Council resolved that the Information and decisions contained in the part of the meeting held with public excluded not be restated in public.

9            Karakia Whakamutunga / Closing Prayer

Kahika-Mayor Moko Tepania closed the meeting with a karakia.

10          Meeting Close

The meeting closed at 10:59 am.

The minutes of this meeting will be confirmed at the Ordinary Council Meeting held on 6 April 2023.

...................................................

CHAIRPERSON