|
Bay of Islands-Whangaroa Community Board Meeting Minutes |
16 March 2023 |
MINUTES
OF
Bay of
Islands-Whangaroa Community Board Meeting
HELD AT THE Turner
Centre, 43 Cobham Road, Kerikeri
ON Thursday, 16 March
2023 AT 10:00am
PRESENT: Chairperson Belinda Ward, Deputy Chairperson Lane Ayr, Member Bruce Mills, Member Amy Slack, Member Roddy Hapati-Pihema, Member Jane Hindle, Member Tyler Bamber, Member Ann Court
IN ATTENDANCE: Cr Babe Kapa
STAFF PRESENT: Joshna Panday (Democracy Services Advisor), Kim Hammond (Community Board Coordinator), Kathryn Trewin (Funding Advisor)
1 Karakia Timatanga / Opening Prayer
Chairperson Belinda Ward commenced the meeting and Member Roddy Hapati-Pihema opened with a karakia.
2 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest
No apologies received.
Chairperson Belinda Ward recorded a conflict of interest in regard to items 7.4 and 7.6a.
3 Te wāhanga tūmatanui / Public Forum
Janine Smith speaking to item 7.4
4 Ngā Tono KŌrero / Deputations
Sophia Beaton and Paul Condron representing Healthy Families Far North.
Dawn Laurenson and Simon Knight representing Rotary Club Kerikeri.
Cheyenne Heke representing Te Reo o Ngāti Hine Charitable Trust. Item 7.6a refers.
Simon Vare representing Yellow Eye Limited. Item 7.6d refers. (virtual attendance)
6 Confirmation of Previous Minutes
|
6.1 Confirmation of Previous Minutes Agenda item 6.1 document number A4050668, pages 8 - 20 refers |
|
Resolution 2023/4 Moved: Member Bruce Mills Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board confirm the minutes of the Bay of Islands-Whangaroa Community Board meeting held on 12 December 2022 and Extraordinary meeting held on 24 January 2023 a true and correct record. |
|
7.1 Chairperson and Members Reports Agenda item 7.1 document number A4109838, pages 21 - 41 refers |
|
Resolution 2023/5 Moved: Member Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board note the reports for February 2023 meeting from Chairperson Belinda Ward, Deputy Chair Lane Ayr, Members Tyler Bamber, Jane Hindle, Roddy Hapati-Pihema and for March 2023 meeting from Members Bruce Mills and Tyler Bamber. Chairperson Belinda Ward and Member Jane Hindle March 2023 meeting reports to be presented at the April 2023 meeting. |
|
7.4 Road Naming - 22B Paihia Road, Paihia Agenda item 7.4 document number A4061280, pages 50 - 72 refers |
|
Resolution 2023/6 Moved: Member Lane Ayr Seconded: Member Tyler Bamber That the Bay of Islands-Whangaroa Community Board, pursuant to Council’s Road Naming and Property Addressing Policy #2125, name a private right-of-way (ROW), Retreat View Lane that is currently addressed at 22B Paihia Road, Paihia as per map (A4061147). Against: Member Roddy Hapati-Pihema |
|
7.2 Appointments to Management Committees Agenda item 7.2 document number A4094191, pages 42 - 44 refers |
|
Resolution 2023/7 Moved: Member Belinda Ward Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board make appointments to Management Committees as detailed below: · appoints Member Amy Slack to Cherry Park House · appoints Member Roddy Hapati-Pihema to Kawakawa Memorial Library Museum · appoints Member Belinda Ward to Paihia War Memorial Hall · appoints Member Jane Hindle to Russell Town Hall · appoints Member Roddy Hapati-Pihema to Simson Park Hall · appoints Member Bruce Mills to Totara North Hall · appoints Member Tyler Bamber to Waipapa Hall · appoints Member Bruce Mills to Whangaroa Memorial Hall · appoints Member Bruce Mills to Whangaroa Township Hall · appoints Member Belinda Ward to Bledisloe Domain · appoints Member Bruce Mills to Kaeo Domain · appoints Member Roddy Hapati-Pihema to Kawakawa Domain and Reserves Management Committee · appoints Member Jane Hindle to Maromaku Domain Board · appoints Member Jane Hindle to Russell Sports Ground/Club · appoints Member Tyler Bamber to Pangari Cemetery · appoints Member Jane Hindle to Towai Cemetery · appoints Member Bruce Mills to Kaeo Swimming Pool Committee · appoints Member Bruce Mills to Whangaroa Rivers/Kaeo Management Plan Liaison Committee |
|
7.3 Bay of Islands-Whangaroa Community Board Appointment to Disability Action Group Agenda item 7.3 document number A4094189, pages 45 - 49 refers |
|
Resolution 2023/8 Moved: Member Ann Court Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board appoint Member Lane Ayr as its representative on the Disability Action Group. |
|
7.5 Project Funding Reports - March 2023 Agenda item 7.5 document number A4104840, pages 73 - 83 refers |
|
Resolution 2023/9 Moved: Member Jane Hindle Seconded: Member Amy Slack That the Bay of Islands-Whangaroa Community Board note the project report received from: a) Our Kerikeri Charitable Trust – Northland Chess Championship 2022 b) Rotary Club Bay of Islands (Bay of Islands Rotary Colour Run, Paihia) c) Kairos Connection Trust (Busy Bees) |
|
7.6 Funding Applications - March 2023 Agenda item 7.6 document number A4094193, pages 84 - 114 refers |
|
Resolution 2023/10 Moved: Member Roddy Hapati-Pihema Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board: a) approves the sum of $5,812 (plus GST if applicable) be paid from the Boards Community Fund account to Te Reo o Ngāti Hine Charitable Trust, for the costs of the stage and audio hireage for the 2023 Te Ahuareka o Ngati Hine Festival, to meet the following Community Outcomes:
i) Communities that are healthy, safe, connected and sustainable ii) Proud, vibrant communities |
|
Resolution 2023/11 Moved: Member Tyler Bamber Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board: b) approves the funding granted at the meeting of June 2022 to Far North Land Search and Rescue for the lease of 218 Wiroa Road, Kerikeri for the lease of premises for one year, to be used towards the lease of two years, as the organisation was able to negotiate a lower lease rate after the funding was granted. |
|
Resolution 2023/12 Moved: Member Jane Hindle Seconded: Member Tyler Bamber That the Bay of Islands-Whangaroa Community Board: c) approves the sum of $638 (plus GST if applicable) be paid from the Boards Community Fund account to Coast to Coast Cat Rescue, for the costs associated with the Easter Fundraiser (excluding the costs for the refreshments and tea, coffee and cake), to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable
Against: Chairperson Belinda Ward, Members Bruce Mills, Amy Slack, Tyler Bamber and Ann Court lost |
|
Resolution 2023/13 Moved: Member Belinda Ward Seconded: Member Amy Slack That the Bay of Islands-Whangaroa Community Board: d) leaves to lie on the table the request for an approval for the sum of $4,373 (plus GST if applicable) be paid from the Boards Community Fund account to Yellow Eye Limited, for the venue hire of the Turner Centre (including Tech fees), tutor and show fee and mileage, to meet the following Community Outcomes: i) Communities that are healthy, safe, connected and sustainable; ii) Proud, vibrant communities LEFT TO LIE |
|
8.1 Long Beach Road Moreton Bay Fig Tree Report Update Agenda item 8.1 document number A4073504, pages 115 - 121 refers |
|
Resolution 2023/14 Moved: Member Belinda Ward Seconded: Member Jane Hindle That the Bay of Islands-Whangaroa Community Board leaves the report Long Beach Road Moreton Bay Fig Tree Report Update to lie on the table and refers it back to the report writer for resubmission with the correct attachment to the April 2023 meeting. |
|
8.2 Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2022 Agenda item 8.2 document number A4094202, pages 122 - 124 refers |
|
Resolution 2023/15 Moved: Member Lane Ayr Seconded: Member Bruce Mills That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Statement of Financial Performance Activities by Ward for the period ending 31 December 2022. |
|
8.3 Statement of Community Board Fund Account as at 31 January 2023 Agenda item 8.3 document number A4094209, pages 125 - 131 refers |
|
Resolution 2023/16 Moved: Member Bruce Mills Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receives the report entitled “Statement of the Bay of Islands-Whangaroa Community Board Community Fund account as at 31 January 2023”. |
|
8.4 Bay of Islands-Whangaroa Community Board Action Sheet Update Agenda item 8.4 document number A4090503, pages 132 - 133 refers |
|
Resolution 2023/17 Moved: Member Belinda Ward Seconded: Member Lane Ayr That the Bay of Islands-Whangaroa Community Board receive the report Bay of Islands-Whangaroa Community Board Action Sheet Update. |
|
Resolution 2023/18 Moved: Member Jane Hindle Seconded: Member Amy Slack That the following items be added to the Bay of Islands-Whangaroa Community Board action sheet: 1. Resolution 2021/9, 4 February 2021 – That the Bay of Islands-Whangaroa Community Board recommend to the Strategy and Policy Committee that a framework be developed for the funding of community facilities across the Far North as a matter of urgency.
2. Resolution 2020/111, 5 November 2020 Tapu Point Okiato – That Bay of Islands-Whangaroa Community Board recommend that Council: a) reviews the public access to Tapu Point, Okiato via unformed paper road, and; b) identify the boundaries by survey and erect appropriate signage to officially mark the public access to Tapu Point, Okiato via unformed paper road. |
8 tE kAPINGA hUI / Meeting Close
The meeting closed at 12:34pm.
Member Jane Hindle said a closing karakia.
The minutes of this meeting will be confirmed at the Bay of Islands-Whangaroa Community Board Meeting held on 13 April 2023.
...................................................
CHAIRPERSON