Ordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting Minutes |
22 February 2023 |
Unconfirmed
MINUTES
OF Far North District Council
Ordinary Te Miromiro -
Assurance, Risk and Finance Committee Meeting
HELD AT THE Council
Chambers, Memorial Avenue, Kaikohe
ON Wednesday, 22
February 2023 AT 9:45 am
PRESENT: Deputy Chairperson – Cr John Vujcich, Kahika – Mayor Moko Tepania, Kōwhai – Deputy Mayor Kelly Stratford, Cr Hilda Halkyard-Harawira, Cr Steve McNally, Cr Tāmati Rākena, Cr Babe Kapa, Cr Mate Radich (online)
IN ATTENDANCE: Belinda Ward - Bay of Islands Whangaroa Community Board Chairperson (online)
STAFF PRESENT: Janice Smith (Group Manager-Corporate Service), Jill Coyle (Acting Chief Executive Officer), Margriet Veenstra (Acting Group Manager – People and Transformation), Angie Thomas (Chief Financial Officer), Jacine Warmington (Group Manager – Strategic Relationships), Kevin Johnson (Group Manager – Delivery and Operations), Carla Ditchfield (Legal Manager), Aisha Huriwai (Team Leader Democracy Services), Joshna Panday (Democracy Services Advisor), Zena Tango (Manger – Transaction Services)
1 Karakia Timatanga / Opening Prayer
Chairperson John Vujcich commenced the meeting with Cr Tāmati Rākena saying karakia.
2 ngā tono kōrero / Deputation
Nil
3 NGĀ KŌRERO A TE HEAMANA / Chairperson’s ANNOUNCEMENTS
Update from Kahika – Mayor Moko Tepania on Cyclone Gabrielle
- The district has stood down emergency responses and switched a recovery response.
- Red cross has a truck of food and generators coming up.
- Thanked Local Government New Zealand for the adoption of a district scheme that paired unaffected districts with affected districts.
- There is one house that is red stickered in the Far North district, however there are still families that are affected that are not in recorded homes that are being assisted.
- Working with Top Energy CEO, Russel Shaw to ensure that those homes affected with power loss are reconnected.
- Thanked Council staff for stepping into management roles in preparation for the cyclone.
- Thanked Civil Defence community groups.
- Thanked Lines staff that came up from Canterbury to assist.
Update from Chairperson – Cr John Vujcich
- Moment of silence for those who have lost their lives in Cyclone Gabrielle
- Appointment of Chairperson - expressed the importance of having an independent chairperson to minimise risk factors
4 NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and Declarations of Interest
Resolution 2023/1 Moved: Kōwhai – Deputy Mayor Kelly Stratford Seconded: Cr Tāmati Rākena That the apology received from Cr Penetaui Kleskovic, Cr Ann Court and Cr Felicity Foy be accepted and leave of absence granted. |
5.1 Council Financial Report for the Period Ending 31 December 2022 Agenda item 5.1 document number A4062275, pages 5 - 25 refers |
Resolution 2023/2 Moved: Kōwhai – Deputy Mayor Kelly Stratford Seconded: Cr Tāmati Rākena That the Te Miromiro - Assurance, Risk and Finance Committee a) receive the report Council Financial Report for the Period Ending 31 December 2022. b) authorise to receive a quarterly financial report going forward as per the formal calendar. c) authorise to receive a monthly financial report through a briefing paper outside the quarterly report. |
6.1 People and Capability Quarterly Update: 1 October - 31 December 2022 Agenda item 6.1 document number A4064275, pages 26 - 31 refers |
Resolution 2023/3 Moved: Kōwhai – Deputy Mayor Kelly Stratford Seconded: Cr Hilda Halkyard-Harawira That the Te Miromiro - Assurance, Risk and Finance Committee receive the report People and Capability Quarterly Update: 1 October - 31 December 2022 |
Agenda item 6.2 document number A4070190, pages 32 - 36 refers |
Resolution 2023/4 Moved: Cr John Vujcich Seconded: Kōwhai – Deputy Mayor Kelly Stratford That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Revenue recovery report. |
6.3 Mayoral Discretionary Fund Agenda item 6.3 document number A4072810, pages 37 - 38 refers |
Resolution 2023/5 Moved: Cr John Vujcich Seconded: Cr Tāmati Rākena That the Te Miromiro - Assurance, Risk and Finance Committee receive the report Mayoral Discretionary Fund. |
6.4 FNHL Reports 2022 – Finance, Health & Safety and Risk Agenda item 6.4 document number A4087258, pages 39 - 50 refers |
Resolution 2023/6 Moved: Kōwhai – Deputy Mayor Kelly Stratford Seconded: Cr Babe Kapa That the Te Miromiro - Assurance, Risk and Finance Committee receive the reports for FNHL Reports 2022 – Finance, Health & Safety and Risk. i) Management accounts. ii) Risk report. iii) H&S quarterly report.
Against: Cr Mate Radich |
7 te wāhanga tūmataiti / Public Excluded
RESOLUTION TO EXCLUDE THE PUBLIC
Resolution 2023/7 Moved: Kahika - Mayor Moko Tepania Seconded: Kōwhai – Deputy Mayor Kelly Stratford That the public be excluded from the following parts of the proceedings of this meeting. The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:
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8 Karakia Whakamutunga / Closing Prayer
Cr Babe Kapa closed the meeting with a karakia.
9 Meeting Close
The meeting closed at 11:43am.
The minutes of this meeting will be confirmed at the Ordinary Te Miromiro - Assurance, Risk and Finance Committee Meeting held on 27 April 2023.
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CHAIRPERSON