Te Huia - Executive Review Committee Meeting Minutes - Unconfirmed

23 February 2023

MINUTES OF Far North District Council
Te Huia - Executive Review Committee Meeting
HELD AT THE Far North District Council, Memorial Avenue, Kaikohe
ON Thursday, 23 February 2023 AT 9:42 am

PRESENT:              Kahika - Mayor Moko Tepania, Kōwhai – Deputy Mayor Kelly Stratford, Cr John Vujcich, Cr Babe Kapa, Cr Hilda Halkyard-Harawira, Cr Tāmati Rākena, Cr Steve McNally, Cr Mate Radich

STAFF PRESENT: Rhonda-May Whiu – Acting Executive Assistant, Mayoral Office, Jill Coyle - Acting Chief Executive Officer

1          Karakia TimatAnga – Opening Prayer

Kōwhai – Deputy Mayor Kelly Stratford opened the meeting with a karakia.

2          Ngā Whakapāha Me Ngā Pānga Mema / Apologies and Declarations of Interest

Apology

Committee Resolution  2023/1

Moved:       Cr Babe Kapa

Seconded:  Cr Steve McNally

That the apology received from Cr Felicity Foy, Cr Ann Court and Cr Penetaui Kleskovic be accepted and leave of absence granted.

Note: Cr Mate Radich experiencing technical difficulties with joining the meeting.

Carried

3          Tabled documents

The Chairperson explained at the beginning of the public part of the meeting that reports as part of the agenda item General Employment Matters will be discussed by resolution during the public excluded

4          Confirmation of Previous Minutes

4.1         Confirmation of Previous Minutes

Agenda item 1.1 document number A4042566, pages 6 - 7 refers

Committee Resolution  2023/2

Moved:       Cr John Vujcich

Seconded:  Cr Babe Kapa

That Te Huia - Executive Review Committee confirms the minutes of the 13 December 2022 Extraordinary Te Huia - Executive Review Committee meeting as a true and correct record.

Carried

5          Te  Wāhanga Tūmatati / Public Excluded

RESOLUTION TO EXCLUDE THE PUBLIC

Committee Resolution  2023/3

Moved:       Kahika - Mayor Moko Tepania

Seconded:  Cr John Vujcich

That the public be excluded from the following parts of the proceedings of this meeting.

The general subject matter of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48 of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows:

General subject of each matter to be considered	Reason for passing this resolution in relation to each matter	Ground(s) under section 48 for the passing of this resolution
2.1 - Confirmation of Previous Minutes - Public Excluded	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7
2.2 - General Employment Matters	s7(2)(a) - the withholding of the information is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(i) - the withholding of the information is necessary to enable Council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations)	s48(1)(a)(i) - the public conduct of the relevant part of the proceedings of the meeting would be likely to result in the disclosure of information for which good reason for withholding would exist under section 6 or section 7

Carried

 The Executive Review Committee confirmed the information and decisions contained in the part of the meeting held with public excluded not be restated in public meeting.

6          Karakia Whakamutunga – Closing Prayer

Kahika- Mayor Moko Tepania closed the meeting with a Karakia

7          tE kAPINGA hUI / Meeting Close

The meeting closed at 11.30am.

The minutes of this meeting were confirmed at the Te Huia - Executive Review Committee Meeting held on 18 April 2023.

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CHAIRPERSON