Te Hiku Community Board Meeting Minutes - Unconfirmed

13 December 2022

 

MINUTES OF Te Hiku Community Board Meeting
HELD AT THE
Conference Room - Te Ahu, Cnr State Highway 1 and Mathews Avenue, Kaitaia ON Tuesday, 13 December 2022 AT 10:10 am

 

PRESENT:              Chairperson Adele Gardner, Deputy Chairperson John Stewart, Member Darren Axe, Member Sheryl Bainbridge, Member William (Bill) Subritzky, Member Rachel Baucke, Member Felicity Foy.

IN ATTENDANCE: Cr Hilda Halkyard-Harawira (left at 12:10pm)

STAFF PRESENT: Kim Hammond (Funding Advisor), Briar Macken (Manager – Strategy Development), Shayne Storey (Acting Team Leader - Community Development and Investment), Elizabeth Stacey, Beverly Mitchell (Community Board Coordinator), Aisha Huriwai (Team Leader – Democracy Services), Marlema Baker (Democracy Advisor).

 

1            Karakia Timatanga / Opening Prayer

Chairperson Adele Gardner commenced the meeting and invited kaumatua Manuera Riwai to opened the meeting with a prayer.

2            NGā WHAKAPāHA ME NGā PāNGA MEMA / Apologies and conflicts of Interest

No apologies or conflicts raised.

3            Te wāhanga tūmatanui / Public Forum

Guy Hearing regarding Pukenui Reserve:

·      spoke against a footpath along the reserve, a walking track along the bottom would be better and assist with erosion as well. Neighbours are also not in favour of a footpath.

·      Spoke in favour of park benches instead of picnic tables.

·      Currently mows the reserve space as the level of service is not high enough.

·      Disability access and access for bikes, pushchairs and wheelchairs isn’t a problem.

·      Member Foy - No footpath planned for on the reserve but a vehicle access will go in shortly.

4            Ngā Tono KŌrero / Deputations

Manuera Riwai representing Aupōuri Ngāti Kahu Te Rarawa Trust regarding Tangonge Park Reserve:

·           The park is for the youth and community. The events run at the park will help relieve the impacts of poverty and help support whanau and Iwi.

·           Would like to re-engage with the Community Board and Council regarding the discussions on the lease. Wants to bring that closer than waiting 2 years.

·           Held a “Xmas in the Paddock” event.

·           Activities over the holidays – Youth Leadership and Development.

5            ngā kaikōrero / Speakers

·      Funding applicants Merryn Grace and Anna Tripp representing Te Pokapu Tiaki Taiao o te Tai Tokerau Trust. Item 8.6 a) refers.

·      Funding applicants Jordan Jujnovich and Hinemoa Tipene representing He Whanau Marama Trust. Item 8.6.c) refers.

 

Meeting adjourned 10:44 for Parklet Workshop with FNDC staff members Briar Macken (Strategy Development) and Elizabeth Stacey (NTA) and resumed at 11:30 am.

6            Notice of Motion

6.1         Notice of Motion - Placeholder Kaitaia Concept Plans

Agenda item 6.1 document number A4005861, pages 8 - 8 refers

Resolution  2022/62

Moved:       Chairperson Adele Gardner

Seconded:  Deputy Chairperson John Stewart

That the Te Hiku Community Board, which at its meeting of 22 September 2022 formally adopted the 2022/2023 Te Hiku Community Board Strategic Plan as the overarching document that will guide the Board in identifying, confirming, and allocating funding to its strategic and community planning projects, will meet the needs of communities and promote the social, economic, environmental, and cultural well-being of communities as required by the Local Government Act 2002 confirms as follows:

That the Te Hiku Community Board adopts the proposed development/strategic plan for Kaitaia (Town Centre Retail Strategy) which meets the criteria of being one of the relevant documents that are referred to in the Board’s Strategic Plan as part of the Te Hiku o Te Ika Open Spaces Revitalisation Master Plan.

Carried

Note: Deputation request for Andrea Panther to address Council at their meeting in February 2023

7            Confirmation of Previous Minutes

7.1         Confirmation of Previous Minutes

Agenda item 7.1 document number A3915467, pages 141 - 142 refers

Resolution  2022/63

Moved:       Member William (Bill) Subritzky

Seconded:  Member Darren Axe

That Te Hiku Community Board agrees that the minutes of the meeting held 18 November 2022 be confirmed as a true and correct record.

Carried

Note: Chair Gardner requested that the Community Board Coordinator and Democracy Advisor follow-up on Mr Albert Burgoyne’s public forum comments from the last meeting and create an RFS for his concerns.

8            Reports

8.1         Chairperson and Members Reports

Agenda item 8.1 document number A4005859, pages 148 - 149 refers

Resolution  2022/64

Moved:       Deputy Chairperson John Stewart

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board note the reports from Chairperson Adele Gardner, Members Rachel Baucke, Bill Subritzky and Sheryl Bainbridge.

Carried

Note: Cr Halkyard-Harawira asked to give a verbal report to the Board. The Board agreed to receive her report their monthly meeting.

Meeting adjourned for lunch 12:45 pm and resumed 1:11 pm

8.2         Setting of Meeting Dates for 2023

Agenda item 8.2 document number A3998835, pages 156 - 158 refers

Resolution  2022/65

Moved:       Member Sheryl Bainbridge

Seconded:  Member William (Bill) Subritzky

That Te Hiku Community Board adopt the following meeting dates for the Te Hiku Community Board;

·        Tuesday 14 February, 2023

·        Tuesday 14 March, 2023

·        Tuesday 11 April, 2023

·        Tuesday 9 May, 2023

·        Tuesday 6 June, 2023

·        Tuesday 4 July, 2023

·        Tuesday 1 August, 2023

·        Tuesday 29 August, 2023

·        Tuesday 26 September, 2023

·        Tuesday 24 October, 2023

·        Tuesday 21 November, 2023

·        Tuesday 12 December, 2023

Carried

Note: That Te Ahu be the venue for all meetings.

 

8.3         Parklet Application for Mangonui Waterfront Cafe & Bar

Agenda item 8.3 document number A3996638, pages 159 - 162 refers

Resolution  2022/66

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That the Te Hiku Community Board:

a)         approve a Parklet at Mangonui for the Waterfront Café & Bar from a placemaking perspective; and

b)        refer the application to Northland Transportation Alliance for approval.

Carried

 

8.4         Drinking Fountain at Centennial Park

Agenda item 8.4 document number A4005863, pages 166 - 167 refers

Resolution  2022/67

Moved:       Deputy Chairperson John Stewart

Seconded:  Member William (Bill) Subritzky

That the Te Hiku Community Board commits $4,288.00 + GST (if applicable) to the purchase and installation of drinking fountain facilities at Centennial / Jaycee Park.

Carried

 

8.5         Project Funding Reports - December 2022

Agenda item 8.5 document number A3993804, pages 168 - 169 refers

Resolution  2022/68

Moved:       Chairperson Adele Gardner

Seconded:  Member Rachel Baucke

That Te Hiku Community Board note the project reports received from Awanui Sports Complex Incorporated.

Carried

 

8.6         Funding Applications - December 2022

Agenda item 8.6 document number A3994505, pages 173 - 177 refers

Resolution  2022/69

Moved:       Chairperson Adele Gardner

Seconded:  Member Sheryl Bainbridge

That Te Hiku Community Board leave this item to lie on the table.

a)         revoke the decision to allocate $7,150 to Hawthorne Landscape Architects for Placemaking Consultation from their Placemaking Fund, at their meeting on 21 June 2022.

LEFT TO LIE

Resolution  2022/70

Moved:       Member Sheryl Bainbridge

Seconded:  Member Darren Axe

That Te Hiku Community Board

a)         approves the sum $7,000 (plus GST if application) to be paid from the Board’s Community Fund account to Awanui Sports Complex Incorporated for the purchase of a tractor, to support the following Community Outcomes:

                    I.       Proud, vibrant communities.

                  II.       Communities that are healthy, safe, connected and sustainable.

carried

Resolution  2022/71

Moved:       Member Sheryl Bainbridge

Seconded:  Deputy Chairperson John Stewart

That Te Hiku Community Board

b)        declined the funding application received from He Whanau Marama Trust as the Far North District Council consents and licenses had not been approved at the time of considering the application. 

carried

Resolution  2022/72

Moved:       Deputy Chairperson John Stewart

Seconded:  Member Rachel Baucke

That Te Hiku Community Board

c)         approves the sum of $960 (plus GST if applicable) to be paid from the Board’s Community Fund account to Te Pokapu Tiaki Taiao O Te Tai Tokerau Trust for consumable materials for the nature craft workshops, to support the following Community Outcomes:

                  I.        Proud, vibrant communities.

                 II.        Communities that are healthy, safe, connected and sustainable.

Carried

9            Information Reports

9.1         Te Hiku Community Board Action Sheet Update December 2022

Agenda item 9.1 document number A3996846, pages 199 - 199 refers

Resolution  2022/73

Moved:       Member Sheryl Bainbridge

Seconded:  Chairperson Adele Gardner

That Te Hiku Community Board;

a)         receive the report Te Hiku Community Board Action Sheet Update December 2022.

b)        express their frustration at the lack of progress in maintaining the 3 Drainage Districts within Te Hiku ward and formally notify the Chief Executive of adverse performance in this area.

           2 sprays have not been carried out

           No monitoring

           Property owners not informed and given opportunity to rectify non compliance

           Penalties are not being issued for non-compliance and that there is a lack of information about the boundaries and mapping for each of the areas

c)         That it is essential to maintain the delegations and that the Community Boards Drainage Committees be re-established and draft management plans  be completed.

Carried

Note: That Rangitoto Reserve be included in future action sheets until completion.

10          tE kAPINGA hUI / Meeting Close

The meeting closed at 2:44 pm.

 

The minutes of this meeting will be confirmed at the Te Hiku Community Board Meeting held on 14 February 2023.

 

...................................................

CHAIRPERSON